[OSList] two locations at once?

[Lisa Heft]

I completely agree with Jeff.
I have done similar events and if it is useful to the group, you can  
put both events' notes into a combined Book of Proceedings for  
distribution back out to the participants post-event.
Maximize the time people can spend creating their agenda, in their  
sessions, in their reflection...
Lisa




On Dec 21, 2012, at 6:33 PM, Jeff Aitken wrote:

> Hi Jen,
>
> Thanks for putting this out to the list. I'm sure you will get lots of
> warm appreciations and suggestions.
>
> Let me dive right in, and I look forward to the ideas of others. I've
> facilitated many short OST events of 2-4 hours, which are on the very
> short end of the OST spectrum as you know.
>
> I am going to suggest that the connections between the events take
> place after the event and not during. My reasoning is that the event
> is fairly short in duration, and it will be most useful to support the
> people in the room to connect with one another in person, rather than
> try to also include others offsite.
>
> If I can offer ideas about the agenda design, it would be to use the
> time available to maximize the open space opportunity, especially for
> several hundred people.
>
> Get right to work, lengthen the session times, and have a more
> leisurely closing. For example you might start with a short welcome
> and agenda creation at 12:30, have a 60 minute session start at 1:15
> and another 60 minute session at 2:15 pm. Then at 3:15 you would have
> 45 minutes for closure. (Unless you are able to stretch the length of
> the event even more...)
>
> This would allow a big group of people a bit more time to move from
> session to session and to gather again for closing. Especially in open
> space, inviting a lot of people to move from place to place requires
> some time, and can't be very precise. The appetizers could be
> available for noshing during the opening and the sessions, hopefully
> in the central space.
>
> Another suggestion is to use the closing time for people to share
> their experiences face to face, rather than reading session notes and
> then having a short feedback period. Because you are inviting a "we"
> culture into being, each opportunity for people to experience the "we"
> that they are will help to plant and nurture that seed. The ideas that
> are captured on flip charts can be transcribed and shared afterward
> online among all participants, and you can design a way for
> interaction and followup.
>
> The actual design of the closing I suggest would involve people in
> shared reflection hearing one another's voices, tho I won't offer more
> specific ideas right now.
>
> Thanks again for sharing and being on the list... looking forward to
> the ongoing conversation about this work.
>
> Jeff
> San Francisco
>

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