A "kanban" board to help get session reports

[Suzanne Daigle]

Thank you Harold, 

 

Since being introduced to the Scrum/Agile community which happened when
Harrison facilitated a one-day Open Space event in Orlando this year, I've
been drawn to their culture, processes and tools which I know was inspired
by Open Space principles.  What you describe here connects with what I have
been struggling with knowing that Open Space can powerfully ignite
individual and collective passion on what people truly care about and yet
somehow the pent-up desire for action that starts to percolate (which I know
cannot be rushed) doesn't always materialize afterwards.  

 

The News Wall and the reports are so important and sometimes when some folks
don't seem to get around to it,  I am saddened wondering if my instructions
were not clear enough or simply if some participants are so engaged in the
moment that they do not want to stop their conversations - they just want to
go deeper.  I have learned to accept what is and yet, it still gnaws at me
feeling that a "little nudge" could perhaps do so much without disrupting
the self-organizing essence of Open Space.

 

I agree with Michael Pannwitz that the Marketplace for me is a sacred space
that I would never touch.  I wonder though if with the right labeling,
initiators (or note taker participants)  themselves could not transport
their topic sheets to the areas you describe. For example, Summary Reports
in Process and then simply Summary Reports Completed.  Perhaps this "visual
nudge" with some brief words of explanation could do a lot.   

 

Change, execution and action can be so wonderful when you're doing what you
love and are passionate about.  What if this too was part of the
"invitation" and our "heartfelt intention" ?

 

Others may have strong views to the contrary on this but Harold I'm with you
that maybe a visual cue like this could do a lot!  

 

Suzanne

 

 

 

From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU] On Behalf Of Harold
Shinsato
Sent: Tuesday, October 12, 2010 12:13 AM
To: OSLIST at LISTSERV.BOISESTATE.EDU
Subject: A "kanban" board to help get session reports

 

I'm writing from San Francisco after the first day of Agile Open Northern
California.

In case you aren't familiar with Agile - it is a revolutionary and now quite
popular software development philosophy that also comes with a number of
practices. Open Space Technology has quite a history with the Agile
movement, especially for some of the earliest Agile conferences - up through
today.

Today I've seen one of the most effective methods ever for encouraging
prompt session reports. The approach is loaned from the Japanese "Kanban"
which just means visual card. Kanban is now being used in software
development to help track what's planned and what's done with visual cards
posted on a wall.

At Agile Open NorCal - once the sessions were completed, the paper used to
announce it was are removed from the agenda wall and moved to another wall
where there were two slots. The first is "not done", or the sessions for
which notes were not produced. Once notes were completed, the session page
would be moved to the "done" slot. I was impressed how it seemed to speed up
people finishing the notes - just by having quick visibility about what
sessions had completed documentation, and which didn't.

Any thoughts about this? It seems quite easy to do.

-- 
Harold Shinsato
harold at shinsato.com
http://shinsato.com
twitter: @hajush <http://twitter.com/hajush> 

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