A "kanban" board to help get session reports

[Lisa Heft]

Thanks for inviting this conversation, Harold.

When I do Open Space - there is a Newsroom Coordinator (ideally  
someone other than myself / the facilitator - sometimes I am both).
And I don't know if this is obvious or done by others so I will name  
it as the way I do it: the Newsroom is in the same big room that the  
Agenda Wall and discussion circles and food are in.

After each discussion time ends, I or the Newsroom Coordinator removes  
the topic signs from the Agenda Wall for that time zone, and brings  
those signs over to the Newsroom.

This becomes
a) one of the tracking mechanisms the Newsroom Coordinator has for  
organizing her/his understanding of what notes transcriptions have  
been completed and what notes remain
b) a visual shift in the Agenda Wall to help participants see what is  
currently in session

The Newsroom Coordinator often uses the option of posting those topic  
signs on the wall to indicate what notes still need transcription.
At Evening News, the Newsroom Coordinator can point to the wall and  
say 'our goal is for you to transcribe your session notes by the end  
of our meeting - these are the notes that still need to be transcribed.'

To me, that is not getting in the way of anybody's self-organizing or  
assuming passion and responsibility for co-creating the Book of  
Proceedings - it's holding space for participants' documenting their  
dialogue.

I am all for the rich chaos that some people feel (remember - some  
people do not feel that it's chaos) in Open Space.
I am also all for accessibility and inclusion: color-coding post-its  
to time zones or moving topic signs to show on a Newsroom wall what  
notes are still outstanding is, to me, helping people do what they do  
so well - without doing it for them.

What do others do?

Lisa



On Oct 12, 2010, at 8:53 AM, Suzanne Daigle wrote:

> Thank you Harold,
>
> Since being introduced to the Scrum/Agile community which happened  
> when Harrison facilitated a one-day Open Space event in Orlando this  
> year, I’ve been drawn to their culture, processes and tools which I  
> know was inspired  by Open Space principles.  What you describe here  
> connects with what I have been struggling with knowing that Open  
> Space can powerfully ignite individual and collective passion on  
> what people truly care about and yet somehow the pent-up desire for  
> action that starts to percolate (which I know cannot be rushed)  
> doesn’t always materialize afterwards.
>
> The News Wall and the reports are so important and sometimes when  
> some folks don’t seem to get around to it,  I am saddened wondering  
> if my instructions were not clear enough or simply if some  
> participants are so engaged in the moment that they do not want to  
> stop their conversations – they just want to go deeper.  I have  
> learned to accept what is and yet, it still gnaws at me feeling that  
> a “little nudge” could perhaps do so much without disrupting the  
> self-organizing essence of Open Space.
>
> I agree with Michael Pannwitz that the Marketplace for me is a  
> sacred space that I would never touch.  I wonder though if with the  
> right labeling, initiators (or note taker participants)  themselves  
> could not transport their topic sheets to the areas you describe.  
> For example, Summary Reports in Process and then simply Summary  
> Reports Completed.  Perhaps this “visual nudge” with some brief  
> words of explanation could do a lot.
>
> Change, execution and action can be so wonderful when you’re doing  
> what you love and are passionate about.  What if this too was part  
> of the “invitation” and our “heartfelt intention” ?
>
> Others may have strong views to the contrary on this but Harold I’m  
> with you that maybe a visual cue like this could do a lot!
>
> Suzanne
>
>

*
*
==========================================================
OSLIST at LISTSERV.BOISESTATE.EDU
------------------------------
To subscribe, unsubscribe, change your options,
view the archives of oslist at listserv.boisestate.edu:
http://listserv.boisestate.edu/archives/oslist.html

To learn about OpenSpaceEmailLists and OSLIST FAQs:
http://www.openspaceworld.org/oslist
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openspacetech.org/pipermail/oslist-openspacetech.org/attachments/20101012/896338bb/attachment-0016.htm>