Book of Proceedings

[Lisa Heft]

Karen -
 
You wrote:
Now I have questions about the value of the proceeding.  Do you find
that your clients really look at the book of proceeding afterwards?  In
the spirit of simplifying I am wondering why are the proceedings done,
as a compilation.  It sounds like a lot work.  I am wondering if there
is an easier way or if the book of proceeding is even needed?
 
In my experience, the Book of Proceedings (I echo here what Harrison
said) provides participants with this amazing and tangible reflection of
all the incredible hard and important work they did.  Even if it is not
part of the design to produce the book in book form before participants
leave the event (in events I do we often get participants their book
within 2 weeks post-event) the notes are still posted all around the
room - evidence - and data - of their work.  And if there is some form
of convergence or action planning as part of the design, this data
(whether on the wall or in a book) is what they draw upon to identify
their next actions or topics.
 
Often when I originally talk with clients/sponsors they want some
evidence of achievements within the event - this is often the evidence,
obvious to all and a source of amazement and celebration for everyone.
 
I've found that sending out the book within 1 or 2 weeks post-event
actually rekindles a physical-emotional reminder of the excitement and
interchange that took place during the event, and helps to move momentum
forward post-event.
 
It is a place where participants can reference to continue their
networking, resource sharing and meeting post-event.
 
And it is even a document that can be pulled off the shelf months later
for contacting people about similar topics.  
 
It is evidence for a funder as to what they paid for (the event or the
participant's participation in the event).
 
Additionally, unattributed quotes can be taken from the book to use in
funding applications for future projects or events.
 
Plus it's the only way some folks are able to find out what went on at
the groups they were unable to attend - and indeed these notes can help
them contact the group that convened to give them more info or reconvene
with them for further discussion and action.
 
___________________________
L i s a   H e f t
Consultant, Facilitator, Educator
O p e n i n g  S p a c e
2325 Oregon
Berkeley, California
94705-1106   USA
+01 510 548-8449
 <mailto:lisaheft at openingspace.net> lisaheft at openingspace.net
 <http://www.openingspace.net> www.openingspace.net 
 
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