Book of Proceedings

[Karen Diosy]

Hi Lisa & Harrison,
Thanks for sharing your thoughts and taking the time to elaborate!  Wow, the proceedings sound like an incredibly valuable and powerful document!

I recently read Ricardo Semler's second book (The Seven-Day Weekend: Changing the Way Work Works).  I learned about him through OSLIST.  He runs his company in what sounds like an OS environment.  They are always looking to simplify and asking 'why' questions.  Reading the book seemed to seed my curiosity.  The proceeding seem to be the most labor intensive and I was looking to simplify things if at all possible and valuable.

Again thanks for investing the time to bring to life for me the value of the proceedings.  If you have not guessed I have not experienced an open space event but believe in the power and would like to use it in the future with clients.
Regards,
Karen


  ----- Original Message ----- 
  From: Lisa Heft 
  To: OSLIST at LISTSERV.BOISESTATE.EDU 
  Sent: Monday, September 12, 2005 5:58 PM
  Subject: Re: Book of Proceedings


  Karen -

   

  You wrote:

  Now I have questions about the value of the proceeding.  Do you find that your clients really look at the book of proceeding afterwards?  In the spirit of simplifying I am wondering why are the proceedings done, as a compilation.  It sounds like a lot work.  I am wondering if there is an easier way or if the book of proceeding is even needed?

   

  In my experience, the Book of Proceedings (I echo here what Harrison said) provides participants with this amazing and tangible reflection of all the incredible hard and important work they did.  Even if it is not part of the design to produce the book in book form before participants leave the event (in events I do we often get participants their book within 2 weeks post-event) the notes are still posted all around the room - evidence - and data - of their work.  And if there is some form of convergence or action planning as part of the design, this data (whether on the wall or in a book) is what they draw upon to identify their next actions or topics.

   

  Often when I originally talk with clients/sponsors they want some evidence of achievements within the event - this is often the evidence, obvious to all and a source of amazement and celebration for everyone.

   

  I've found that sending out the book within 1 or 2 weeks post-event actually rekindles a physical-emotional reminder of the excitement and interchange that took place during the event, and helps to move momentum forward post-event.

   

  It is a place where participants can reference to continue their networking, resource sharing and meeting post-event.

   

  And it is even a document that can be pulled off the shelf months later for contacting people about similar topics.  

   

  It is evidence for a funder as to what they paid for (the event or the participant's participation in the event).

   

  Additionally, unattributed quotes can be taken from the book to use in funding applications for future projects or events.

   

  Plus it's the only way some folks are able to find out what went on at the groups they were unable to attend - and indeed these notes can help them contact the group that convened to give them more info or reconvene with them for further discussion and action.

   

  ___________________________

  L i s a   H e f t

  Consultant, Facilitator, Educator

  O p e n i n g  S p a c e

  2325 Oregon

  Berkeley, California

  94705-1106   USA

  +01 510 548-8449

  lisaheft at openingspace.net

  www.openingspace.net 

     

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