[OSList] Agile Boston format for 1-day conference event

[Tricia Chirumbole]

Hi Dan! Thanks from me also - I like your approach and it gave me some
valuable items to consider :)

Tricia Chirumbole
US: +1-571-232-0942
Skype: tricia.chirumbole



On Wed, Oct 30, 2013 at 3:08 PM, Lourdes Adriana Diaz-Berrio Doring <
adriana at diazberrio.com> wrote:

> Dan: I like this very much my prfered idea is to do it in a gentle way...
> Adriana
>
>
> 2013/10/30 Daniel Mezick <dan at newtechusa.net>
>
>>  For the past 6 years, since 2008, we have successfully used this1-day
>> conference event meeting design (listed below) to socialize Open Space in
>> Greater Boston. One of the design goals is to give people a taste of OST
>> and gently introduce them to the concept and format.
>>
>> We have done 11 half-day Open Spaces with 175 or more people
>> participating, since 2008.
>>
>> The AM is what everyone thinks they want: the predictable and
>> well-understood conference format, the usual routine, with keynote,
>> breakouts etc.
>>
>> The PM is the canonical Open Space format as described in the Guide. We
>> do full proceedings, because we noticed that the Guide has lots to say
>> about these, and typical public OST events have weak proceedings... or none
>> at all. So we experimented and innovated a little bit....
>>
>> Proceedings
>>
>> It includes full proceedings. We modify that a little: We have people who
>> process the proceedings for the session conveners. This lightens the load
>> on the session conveners and makes it more likely that even a newbie will
>> convene a session. They remain responsible for seeing that the session
>> proceedings gets collected.
>>
>> For smaller events, we render the PDF right there, by entering the text
>> and pictures of the artifacts (flip chart diagrams etc)
>> For larger events, we take a picture of the filled-out forms, send them
>> to a transcriber we have engaged, and they send back the text in real time
>> during the event. The event ends and within 12 hours we can get the PDF
>> into everyone's inbox. 90% of the woerk is done when the Open Space ends.
>> Then we drink martinis. And to the rest the next day.
>>
>> Multiple Exit Points
>>
>> One aspect of the 1-day design is what we call "multiple opt-out exit
>> points": people new to Open Space might NOT be comfortable with it as
>> described in print. So we provide explicit messaging in the promo, like
>> this:
>>
>> "Open Space in the afternoon..after a great lunch..."
>> "You do not have to do anything at all during the opening. You can just
>> sit quietly and observe it."
>> "...if you do like it, you can participate for awhile, and even then,
>> leave anytime you want...."
>>
>> So the thinking of new participants might be....
>>
>> "...I'm going to the event to hear from the AM speakers. The lunch is
>> free, so I stay for that..."
>> "...This Open Space thing..hmm...it says I can observe the opening
>> without having to do anything, maybe I'll do that...sit in the back....and
>> bailout if it's not my cup of tea....if I stay, I can still play passive,
>> and exit anytime....hmmm..."
>>
>> The basic idea is to invite people into it. We do that by providing
>> multiple opt-out exit points. Easy. We do messaging that makes it plain you
>> can watch the opening and decide for yourself if you want to stay or go.
>> Etc...
>>
>> They usually all stay. All day. They get to the opening and once they are
>> there, they usually go all the way. Many newbies end up convening sessions!
>>
>> =========================
>> Agile Boston 1-day Conference format:
>> =========================
>> Moving through time: AM is a traditional conference, PM is Open Space
>>
>> AM: Theme X (might be stated as a statement)
>>
>> Keynote speaker (full assembly)
>> Break
>> Other plenaries (full assembly, shorter time length than keynote)
>> Break
>> Breakout sessions (held in smaller spaces)
>>
>> LUNCH
>> ...setup Open Space at lunch...
>>
>> PM Theme X (always stated as a question)
>>
>> Open Space opening circle
>> Open Space
>> Open Space closing circle
>> Social/happy hour
>>
>> Within 24 hrs or less:
>> Proceedings out
>>
>> --
>>
>> Daniel Mezick, President
>>
>> New Technology Solutions Inc.
>>
>> (203) 915 7248 (cell)
>>
>> Bio <http://newtechusa.net/dan-mezick/>. Blog<http://newtechusa.net/blog/>.
>> Twitter <http://twitter.com/#%21/danmezick/>.
>>
>> Examine my new book:  The Culture Game
>> <http://newtechusa.net/about/the-culture-game-book/>: Tools for the
>> Agile Manager.
>>
>> Explore Agile Team Training<http://newtechusa.net/services/agile-scrum-training/>and
>> Coaching. <http://newtechusa.net/services/agile-scrum-coaching/>
>>
>> Explore the Agile Boston <http://newtechusa.net//user-groups/ma/>
>> Community.
>>
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>>
>
>
> --
>
> Adriana Díaz-Berrio Ph.D. CRHA
> (514) 739 2268
> www.diazberrio.com
>
>
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