[OSList] Agile Boston format for 1-day conference event

Wed Oct 30 12:08:23 PDT 2013

Dan: I like this very much my prfered idea is to do it in a gentle way...
Adriana

2013/10/30 Daniel Mezick <dan at newtechusa.net>

>  For the past 6 years, since 2008, we have successfully used this1-day
> conference event meeting design (listed below) to socialize Open Space in
> Greater Boston. One of the design goals is to give people a taste of OST
> and gently introduce them to the concept and format.
>
> We have done 11 half-day Open Spaces with 175 or more people
> participating, since 2008.
>
> The AM is what everyone thinks they want: the predictable and
> well-understood conference format, the usual routine, with keynote,
> breakouts etc.
>
> The PM is the canonical Open Space format as described in the Guide. We do
> full proceedings, because we noticed that the Guide has lots to say about
> these, and typical public OST events have weak proceedings... or none at
> all. So we experimented and innovated a little bit....
>
> Proceedings
>
> It includes full proceedings. We modify that a little: We have people who
> process the proceedings for the session conveners. This lightens the load
> on the session conveners and makes it more likely that even a newbie will
> convene a session. They remain responsible for seeing that the session
> proceedings gets collected.
>
> For smaller events, we render the PDF right there, by entering the text
> and pictures of the artifacts (flip chart diagrams etc)
> For larger events, we take a picture of the filled-out forms, send them to
> a transcriber we have engaged, and they send back the text in real time
> during the event. The event ends and within 12 hours we can get the PDF
> into everyone's inbox. 90% of the woerk is done when the Open Space ends.
> Then we drink martinis. And to the rest the next day.
>
> Multiple Exit Points
>
> One aspect of the 1-day design is what we call "multiple opt-out exit
> points": people new to Open Space might NOT be comfortable with it as
> described in print. So we provide explicit messaging in the promo, like
> this:
>
> "Open Space in the afternoon..after a great lunch..."
> "You do not have to do anything at all during the opening. You can just
> sit quietly and observe it."
> "...if you do like it, you can participate for awhile, and even then,
> leave anytime you want...."
>
> So the thinking of new participants might be....
>
> "...I'm going to the event to hear from the AM speakers. The lunch is
> free, so I stay for that..."
> "...This Open Space thing..hmm...it says I can observe the opening without
> having to do anything, maybe I'll do that...sit in the back....and bailout
> if it's not my cup of tea....if I stay, I can still play passive, and exit
> anytime....hmmm..."
>
> The basic idea is to invite people into it. We do that by providing
> multiple opt-out exit points. Easy. We do messaging that makes it plain you
> can watch the opening and decide for yourself if you want to stay or go.
> Etc...
>
> They usually all stay. All day. They get to the opening and once they are
> there, they usually go all the way. Many newbies end up convening sessions!
>
> =========================
> Agile Boston 1-day Conference format:
> =========================
> Moving through time: AM is a traditional conference, PM is Open Space
>
> AM: Theme X (might be stated as a statement)
>
> Keynote speaker (full assembly)
> Break
> Other plenaries (full assembly, shorter time length than keynote)
> Break
> Breakout sessions (held in smaller spaces)
>
> LUNCH
> ...setup Open Space at lunch...
>
> PM Theme X (always stated as a question)
>
> Open Space opening circle
> Open Space
> Open Space closing circle
> Social/happy hour
>
> Within 24 hrs or less:
> Proceedings out
>
> --
>
> Daniel Mezick, President
>
> New Technology Solutions Inc.
>
> (203) 915 7248 (cell)
>
> Bio <http://newtechusa.net/dan-mezick/>. Blog<http://newtechusa.net/blog/>.
> Twitter <http://twitter.com/#%21/danmezick/>.
>
> Examine my new book:  The Culture Game
> <http://newtechusa.net/about/the-culture-game-book/>: Tools for the Agile
> Manager.
>
> Explore Agile Team Training<http://newtechusa.net/services/agile-scrum-training/>and
> Coaching. <http://newtechusa.net/services/agile-scrum-coaching/>
>
> Explore the Agile Boston <http://newtechusa.net//user-groups/ma/>
> Community.
>
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-- 

Adriana Díaz-Berrio Ph.D. CRHA
(514) 739 2268
www.diazberrio.com
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