[OSList] number of topics and number of timeslots, presence board members

[Linda Stevenson]

Dear Jeroen, How many people you are expecting to attend?  That will help you decide up front how many concurrent sessions and therefore breakout areas will be appropriate.  Once that matrix of post-its is created, participants themselves will self-manage and self-organize their time together - no help needed on your part except to hold the space open including any plans for evening activities on the night of day 1 - in other words the space is open from the morning of day 1 until you close it on day 2. As for board members why not invite them to the whole Open Space? Open Space can end in a variety of ways, but it is not about "presenting back" - again, can you say more what you have in mind?  Don't close the space before you close the space! All the very best,Linda
 From: jeroen.ermers at kpn.com
To: oslist at lists.openspacetech.org
Date: Tue, 29 May 2012 14:11:19 +0200
Subject: [OSList] number of topics and number of timeslots,	presence board members

Dear all, I am about to facilitate an 1,5 – 2 day OST meeting. On the first day all topics are posted on the bulletin board, people decide themselves when these topics are discussed in which breakout room. I have four timeslots on day one (maybe 2 more on the morning of day 2), the convergence/nest step action planning  fase is planned for day 2  I have the following questions: 1)           Are all topics discussed once in one of the timeslot on day one or can a topic be discussed in 2 (or maybe even four) timeslots, which effectively is inhibiting other people’s topics to be discussed.2)           are all timeslots meant to be used for new topics or is there a moment when participants decide which of the topics discussed in the previous timeslots are to be discussed in further detail. Or to put it in other words, is there only one moment for convergence (prior to action planning) or can you also narrow down the topics in an earlier fase? 3)           Is is it advisable (or not) to have board members (who will not participate in the OST meeting) to be present when the results of convergence/action planning is presented back to the participants? I’m afraid i’ve used more than 150 words, but still hope for an answer (or 2) J Kjnds regards, Jeroen ermers 
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