[OSList] number of topics and number of timeslots, presence board members

[Ermers, Jeroen]

Dear all,

I am about to facilitate an 1,5 - 2 day OST meeting. On the first day all topics are posted on the bulletin board, people decide themselves when these topics are discussed in which breakout room. I have four timeslots on day one (maybe 2 more on the morning of day 2), the convergence/nest step action planning  fase is planned for day 2

I have the following questions:

1)           Are all topics discussed once in one of the timeslot on day one or can a topic be discussed in 2 (or maybe even four) timeslots, which effectively is inhibiting other people's topics to be discussed.

2)           are all timeslots meant to be used for new topics or is there a moment when participants decide which of the topics discussed in the previous timeslots are to be discussed in further detail. Or to put it in other words, is there only one moment for convergence (prior to action planning) or can you also narrow down the topics in an earlier fase?

3)           Is is it advisable (or not) to have board members (who will not participate in the OST meeting) to be present when the results of convergence/action planning is presented back to the participants?

I'm afraid i've used more than 150 words, but still hope for an answer (or 2) :)

Kjnds regards,

Jeroen ermers

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