[OSList] Large group small main room

Wed Apr 6 07:41:19 PDT 2011

Thanks everyone answering this thread

Koos, good reflections – and I will explore those and other questions when
we have a planning meeting for a full day in early May, the OST meeting is
planned for September. I was quite surprised myself when I learnt that they
already had made a decision about the venue! So I will make sure they know
what they are in to. 

It is a group of professionals from all over Sweden, and the main purpose as
I have understood it so far, is to exchange experiences and learn together
around their work. Of course it may also result in some new ways to
collaborate/actions – but they are all in different organizations with each
an employer so the actions taken will not be supported by one manager,
instead they all have to find out how and to what extent they can involve
themselves in “projects” that are not directly connected to their
employment. So it’s a bit special circumstances. Another thing is that they
have two days and some other stuff planned which they “have to do” – I have
already prepared them with the idea that we might be able to get most of it
into the OST container, maybe combined with sending some info out before. We
might even start with some storytelling – well, the planning meeting will
give some more info.

All the best and my deepest appreciation for experiences shared – I feel
strengthened and thank you!

Thomas Herrmann

Från: Koos de Heer [mailto:koos at auryn.nl] 
Skickat: den 6 april 2011 16:16
Till: thomas at openspaceconsulting.com; OS LIST
Ämne: Re: [OSList] Large group small main room

Hi Thomas,

Pondering your option of using the dining room. Would it be necessary to
break up the circle for lunch? Or could you leave the circle as it is and
just let people find a place to eat their lunch? You may have to tidy things
up a little bit for closing circle, but I assume there will be plenty of
time for that after lunch.

Another thought is that it sounds like a few experiences I have had which I
dit not like very much. Of course I have too little information to judge,
but it sounds as if your client has everything booked and organized and
then, almost as an afterthought, suddenly realizes they also need a
facilitator, This is not my favorite type of client. In fact, I try to keep
them away. They tend not to take Open Space very seriously and I have had a
hard time working with them.

So I was wondering if you are sure you want to get into this. Have you
checked their commitment to the principles of Open Space?

Love

Koos

At 00:29 6-4-2011, Thomas Herrmann wrote:

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Hi friends in Open Space
I have a challenge coming on. A group want to use OST for a meeting, they
have booked a space and expect maybe 100 participants. The challenge is that
the main room – if we can’t be outside which you normally know the day
before or so even if it’s late summer
that’s how it is in Sweden

Well, the main room is about 10*10 meters which is too little BUT I want to
give it a go (they cannot change location, they say). There is lots of space
for break outs and maybe maybe we can even find another solution for the
main circles – the dining area – if we can find somewhere else to dine/or
break the circle during lunch might be another solution. Anyhow – I will
have to go and explore different opportunities
. Hmmm seems I find some
possible solutions while writing

Anyhow, my question is – has anyone any experiences of a similar situation,
where people are really crammed in the main room. I am thinking about
inviting those who can, to stand during the opening, and maybe give 60
persons a chair in two circles – which gives a little space at the agenda
wall
 A little more chaos than normal, but it should work
 Or have cushions
as an inner circle
?

So, any experiences, ideas or just some cheering would be appreciated

Great to be in this new space with you!
Best regards

Thomas Herrmann - naturlig företagsutveckling
Open Space Consulting

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