OST 1,5 day: Any suggestion?

Wed Oct 28 12:46:35 PDT 2009

Dear all,

Thank you so much for your suggestion and ideas! I've learned lots of  
new tools and ways to do a OST...
Our next meeting is november 12th, I will share your ideas with the  
host and the comity team.

Here is the link for the Colibris film: http://www.colibris- 
lemouvement.org/index.php/TH/Pages-classiques/forumcolibris

I really have the feeling that we are a team! The ost team!

Wish you the best,

Deborah

Déborah Maarek

Awareness Consulting

Rue de Toulouse, 15 - 1040 Brussels, Belgique

T: +32 (0) 2 219 33 35 - Gsm: +32 (0) 495 38 98 88

deborahmaarek at awareness-consulting.net

www.awarenessconsulting.com

Skype: deborahmaarek

Le 24-oct.-09 à 00:03, Diane Gibeault a écrit :

> Hi Deborah,
> Many great suggestions and models were shared and they can all work
> depending on what your client group needs.
>
> Here are minor additions or variations related to your day-1 & day-2,
> opening day-2 question, setting priorities or not and action  
> planning for
> large groups.
>
> - 1st NIGHT: if is a regular gathering to which people will come, my
> impression is that it is better to get them hooked on the powerful
> experience of OS right away. That will ensure they will return the  
> next day,
> asking for more. They will be satisfied that they have had enough  
> time to
> discuss the topics that matter most to them.
>
> - DISCUSSIONS ON DAY-2 : Yes, the break between the discussions and
> convergence is very important and it could be the lunch period on  
> day 2
> which would give you time for 2 rounds of an hour and a half (1:30)  
> each on
> that morning - time to better experience the law, bees and  
> butterflies (very
> important components of OS). This also allows you to reduce rounds  
> to only
> 2, on the night before with real time for food and informal chatting.
>
> - REFLECTION TIME BEFORE CONVERGENCE: The lunch hour gives  
> participants more
> time to complete adequately their reports (instead of rushing after  
> 1 round
> on day-2 morning) and gives time for some silent reflection if  
> wanted or
> some talks in pairs or larger informal groups. Time also for the  
> News room
> team to post reports on the wall for participants to read. A  
> reminder email
> the next day after OS to incite people to go look at reports  
> attached or on
> a web  helps.
>
> - OPENING ON DAY-2: you asked if you should repeat the opening. If  
> many
> participants are just joining, you can do a very abbreviated  
> version of the
> opening so you don't loose the energy of the rest of the group.  
> Point only
> to how one expresses their passion about the theme by posting a topic
> (explain how, ie the grid, market place) and takes responsibility  
> (flip side
> of passion) by documenting discussions. You might speak to the law (so
> fundamental!) then invite them to ask other participants about the
> principles, bees & butterflies. That will give them a way to integrate
> easily and will show them that OS is about cooperation.
>
> -PRIORITIZING OR NOT: There are circumstances where setting  
> priorities may
> be useful although like others I too have found that prioritizing  
> of issues
> is less important than going straight to action planning...for many  
> groups.
> Verifying the following circumstances with your client group may  
> give you an
> answer.
>
> When the organization and participants want to act on a collective  
> vision,
> having everyone involved at the Open Space event participate in  
> choosing
> priorities can be critical to creating that collective focus.  
> Participants
> of intact organizations who experienced the absence of priority  
> setting have
> said they wanted to focus on group priorities instead of committing
> organizational energy and resources to what they felt were  
> priorities of
> individuals.
>
> Prioritizing is also useful when leaders believe that organizational
> resources, time and money can only be committed to a limited number of
> initiatives or that some sequencing is desirable.
>
> -ACTION PLANNING - The processes Michael describes with people  
> summarizing
> their plan on one large sheet and participants walking around works  
> best
> when there are many plans. A blank sheet can be added below that  
> summary
> where people are invited to add their names if interested in  
> contributing or
> post their question if any. Presentations in plenary tend to put  
> people to
> sleep especially after in OS because they have worked so intensely  
> until
> then.
>
> Follow your instincts and Enjoy!
>
> Diane
>
> ---------------------------------------------------------------------- 
> --
>
> From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU] On Behalf Of  
> Déborah
> Maarek
> Sent: 20 octobre 2009 13:17
> To: OSLIST at LISTSERV.BOISESTATE.EDU
> Subject: [OSLIST] OST 1,5 day: Any suggestion?
>
> Hello again,
>
> Working on a OST for Rennes City in France, I would like to have you
> experience about the timing to propose for a 1,5 day event!
>
> One of the pb is that the host is afraid that many people will come  
> only the
> first day or only the second day.
> How can we manage this kind of situation?
>
> Just to give you the context: The OST is about Rennes, post carbon  
> city.
> They have to reach -20% CO2 in 2020 and they want to consult the  
> citizen
> (around 100 to 160 participants: inhabitants, companies, politics...)
>
> My idea is to do most of the emergence part during the first day:
>
> Day 1
> 16:00	Opening
> 17:00	Discussion 1
> 18:00	Discussion 2
> 19:00	Discussion 3
> 20:00	News of the day
> 20:45	End of the day
>
> Day 2
>
> 9:00	Morning news*
> 9:30	Discussion 4
> 10:30	End of writting the reports
> 11:00	Reading
> 12:30	Vote of priorities
> 13:00	Lunch
> 14:00	Action Plan
> 15:30	Action Plan presentation
> 16:15	Personal Action Plan
> 17:00	Final cercle
> 18:00	End of the day
> 	
> My idea is that after the morning news, I will explain to the "new"
> participants the process so that they are not lost and they can do  
> the 4th
> discussion.
> Would it be strange?
>
> I imagine that it is very short for printing 100 or 160 reports  
> after the
> 4th discussion...
> But also if I take more time, what would the participants do during  
> this
> "off" time?
>
> If you have any suggestion, ideas or experience, I would love to  
> hear them!!
>
> Thank you for your help and support
>
> Best regards,
>
> Déborah
>
> Déborah Maarek
> Awareness Consulting
> Rue de Toulouse, 15 - 1040 Brussels, Belgique
> T: +32 (0) 2 219 33 35 - Gsm: +32 (0) 495 38 98 88
> deborahmaarek at awareness-consulting.net
> www.awarenessconsulting.com
> Skype: deborahmaarek
>
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