OST 1,5 day: Any suggestion?

[Koos de Heer]

Hi Deborah,

Looking at your program, the first thing that 
comes to mind is that it will work, as Open Space 
always works when done with good intentions. The 
second thing is that it feels a little strange to 
have three sessions on one side of the night and 
the fourth session on the other side. For me, the 
night is a boundary and I usually use it in that 
way. Usually when I do a 1,5 day Open Space 
event, I have a full day first with all the 
sessions and then the morning of the second day 
for convergence and action planning. The night is 
the time when everything from the sessions can 
settle down and boil and simmer and stew.

In your time frame, with a night and a full day, 
I would consider doing just storytelling and 
sharing on the first day, and sessions as well as 
convergence on the second day (sessions in the 
morning, convergence in the afternoon, that gives 
you the lunch break for printing reports).

My third thougt looking at your program is that 
folks will get very hungry when dinner is at 
21:00, but maybe that is normal in France.

By the way, I have abandoned the priority voting. 
I find it sort of messy and clumsy. I simply open 
the space again, with a new agenda for action 
planning. Very elegant and powerful.

Good luck

Koos


At 19:17 20-10-2009, Déborah Maarek wrote:
>Hello again,
>
>Working on a OST for Rennes City in France, I 
>would like to have you experience about the 
>timing to propose for a 1,5 day event!
>
>One of the pb is that the host is afraid that 
>many people will come only the first day or only the second day.
>How can we manage this kind of situation?
>
>Just to give you the context: The OST is about 
>Rennes, post carbon city. They have to reach 
>-20% CO2 in 2020 and they want to consult the 
>citizen (around 100 to 160 participants: inhabitants, companies, politics...)
>
>My idea is to do most of the emergence part during the first day:
>
>Day 1
>16:00Opening
>17:00Discussion 1
>18:00Discussion 2
>19:00Discussion 3
>20:00News of the day
>20:45End of the day
>
>Day 2
>
>9:00Morning news*
>9:30Discussion 4
>10:30End of writting the reports
>11:00Reading
>12:30Vote of priorities
>13:00Lunch
>14:00Action Plan
>15:30Action Plan presentation
>16:15Personal Action Plan
>17:00Final cercle
>18:00End of the day
>
>My idea is that after the morning news, I will 
>explain to the "new" participants the process so 
>that they are not lost and they can do the 4th discussion.
>Would it be strange?
>
>I imagine that it is very short for printing 100 
>or 160 reports after the 4th discussion...
>But also if I take more time, what would the 
>participants do during this "off" time?
>
>If you have any suggestion, ideas or experience, I would love to hear them!!
>
>Thank you for your help and support
>
>Best regards,
>
>Déborah
>
>
>
>
>Déborah Maarek
>
>Awareness Consulting
>
>Rue de Toulouse, 15 - 1040 Brussels, Belgique
>
>T: +32 (0) 2 219 33 35 - Gsm: +32 (0) 495 38 98 88
>
><mailto:deborahmaarek at awareness-consulting.net>deborahmaarek at awareness-consulting.net
>
>www.awarenessconsulting.com
>
>Skype: deborahmaarek
>
>* * 
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