Creating the book in a second- a need for ideas

[Communications Esther Matte]

Hi Avner,

My personal experience has been with smaller groups (up to 120). But 
it may be helpful anyway.

With the Wiki crowd OS I co-facilitated with Deborah Hartman, people, 
of course created a wiki. So the book was basically done at the same 
time as the discussions were happening. I wouldn't be able to tell 
you about the tech stuff, but I'm sure Deb will be happy to answer 
any questions.

In a more traditional fashion, what I have learned from Diane 
Gibeault is to compile the book at the same time as the reports come in. So :

1. You need a main computer and an assistant at the Newsroom, expert 
in word processing, very quick and focused (that person will pretty 
much be doing only one thing during the OS : printing the reports and 
preparing the Book.)
2. have an electronic document ready at the main Newsroom computer, 
with a cover page, list of participants, table for table of contents, 
after which you can insert reports
3. people do their reports on the computers, make a copy on a memory 
stick, bring it to the Newsroom.
4. print one copy to post, and one copy in a file, creating a paper 
book that can be photocopied and distributed later
5. save an electronic copy of each report on the main computer, in a 
file created for the OS (for backup)
6. insert the electronic individual reports in the electronic Book 
one after the other, copy/pasting the title of the reports and 
initiators in the table of contents.
7. at lunch time, photocopy the full report in X number of copies.

With a group of 450, I doubt that you can actually make 450 
photocopies of a 100+ pages document during lunch time. But if you 
have access on-site or really close to photocopiyng, maybe you can 
start the production right after the second round of discussion and 
then continue gradually after each round.

It sure is a challenge, and you would need not only a super 
assistant, but also a few runners and several really quick photocopy machines.

Hope this helps!

Esther



At 06:22 2008-03-26, you wrote:
>Dear Colleagues
>
>We are having a one day OS in a beautiful open park, with 450 people 
>of a cellular company in Israel. They want to create a leading 
>company in which happy clients and workers want to be part of.
>
>The Sponser (the head of their largest division) is an OS 
>facilitator as well, insists on one day OS and about having the book 
>of of summaries done before we are moving to actions in the afternoon.
>
>I am co facilitate this day with Shay Ben Yossef, that`s on top of 
>being a great OS facilitator he is also an excellent organizer, so 
>we are ready to be challenged
>
>Any experiences about ways to do it are most welcome
>
>Thank you
>
>Avner Haramati
>Jerusalem
>
>
>
>
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