Site for an OS Conference

[Michael M Pannwitz]

Dear Betty,
1.) there is a fabulous site two hours from Berlin I had a 100 people
open space at, it will accomodate more, rural area, lakeside.Room and
board and their facility is in your price range.Run by Kolping, a
catholic lay organisation.
If your group wants to come to Europe in 2002, this might be it. It
takes 18 months advance notice if you want your pick.
If you come to OSonOS VIII you can run up to the place and have a
look. Its north towards Rostock, mostly freeway.
2.) My experience with breakout spaces is that the larger the group,
the larger the number of people per breakout space.
With 50 people about 4 spaces work, with 100 its enough to have 6,
with 200 mostly 10 will do. Next to the designated spaces people find
their own spaces. Sometimes I find designated spaces not all used but
alternate places being organized.
What I like best is to have a space large enough so that all the
breakout spaces can be in one room (the whole system in one room)
with possibility of more spaces outside that main place. The facility
I spoke of above has a multipurpose place that can also be used as a
gym. In it, we organised 8 spaces separated by wall dividers (light
weight pinwalls that are very commonly used in Germany). The wall
dividers serve also for hanging up flipchart paper for the groups
notes.
Since you can not have all the spaces set up completely in the first
phase of the os the organising committee uses the time during
"market" to get it all set up. Great advantage: everyone sees where
everyone else is, you get a systems-feel, you hear the buzz and the
laughter which doesnt seem to disturb much, bumble bees spring up
more readily, there is crossfertilization.

3.) Looking forward to your translation overview!

Greetings from Berlin
michael


On Fri, 7 Apr 2000 21:28:41 -0700, Betty Didcoct wrote:

>I need some advice on two things.
>
>1.I have been asked to do some research to help find a site for the 2001
>and 2002 conferences of an international membership organization. I have
>led OS at their 1999 conference and will again for their 2000. It looks
>like plans are to have OS as a growing part of the conference in the coming
>years. (In 1999, we got 3 two hour sessions in a six day conference. For
>2000 we have 6 sessions 1.5 hours each.)
>
>Finding a site which can accommodate 175-275 people that have enough
>breakout spaces, etc. has been a real challenge--expecially in their price
>range of US$65-75/day for room AND board. (use of conference
>facilities/rooms/etc. usually not included in that fee.)
>
>Downtown hotels are out. They prefer sites outside of big cities. Quiet
>area, with trees around, potential places to walk is great. Near major
>airport is necessary,altho the site can be 1-2 hours away, as they will
>arrange bus transportation.
>
>2001 will be somewhere in North America, and 2002 somewhere in Europe.
>
>Any ideas? If you do have suggestions, could you also give me as much
>contact info as you know?
>
>
>2. What is the formula for planning for necessary number of breakout
>rooms/spaces. I keep forgetting the numbers, and I can't locate it in my
>notes!:-(  One breakout space per 20? per 15?
>
>Thanks for your help.
>
>-Betty
>
>PS Thanks to those who have helped with translations for the principles. I
>will post all the languages I collect, probably not until I get back from
>this year's conference -- sometime in early May.
>
>
>
>
>_________________________________________________________________
> Betty Didcoct              TIES Consulting
>   betty at ic.org               Building TIES between people to
>   phone:   208-682-3550      facilitate better meetings &
>   fax:     603-687-4698      healthier organizations
>__________________________________________________________________





Michael M Pannwitz
Draisweg 1
12209 Berlin, Germany
FON +49 - 30-772 8000     FAX +49 - 30-773 92 464
www.michaelMpannwitz.de

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