[OSList] Online Open Space with more than 1000 people?
Chris Kloth
chris.kloth at got2change.com
Sat Apr 23 13:20:22 PDT 2022
As someone who has had early childhood system clients for decades, I
want to reinforce Birgitt's observations, especially about how important
prework is to getting the whole system in the room.
One additional layer I will add is government and politics. Early
childhood education (ECE), especially subsidized and other publicly
funded ECE is highly regulated. There is usually federal, state, and
local regulation and, very frequently, the regulations are not in
alignment. Public funding is rooted in compliance - the "givens" Birgitt
refers to. Also, regulations typically lag research on best practices,
creating another source of tension.
From my perspective, early childhood education is one of the most
critical public policy matters in the US. I'm glad you are taking it on.
Best wishes.
Shalom,
Chris Kloth
Principal/Lead Consultant
ChangeWorks of the Heartland
254 South Merkle Road
Columbus, OH 43209-1801
Ph: 614-239-1336
Cell: 614-907-2409
Fax: 614-237-2347
Email:chris.kloth at got2change.com
Web:www.got2change.com
Pronouns: he, him, his
White Silence is Violence
Think Globally, Act Locally
On 4/21/2022 3:40 PM, Birgitt Williams via OSList wrote:
> Hi Lucas,
> First, I was excited to see that the topic was child welfare, a very
> important topic with a decision time of yesterday....in other words,
> long overdue as our child welfare systems have many problems leaving
> vulnerable children at risk.
>
> Then, when I saw it was only six hours, I went into my 'oh crap' mode
> as this is one of my personal pet peeves. My career began in child
> welfare and it is one of the reasons why at age 21 I decided to become
> an organizational consultant that could influence systems. So yes,
> whole system in the 'room' is great. However, the amount of time for
> such a complex topic and so very much that needs to be addressed and
> changed is so completely inadequate.
>
> I believe that there is one more important consideration beyond the
> technology and beyond the facilitation. This is about prep...figuring
> out who should be invited, getting the invitation right, and getting
> the givens right at the very least. Who defines the 'whole system' and
> is it sufficiently inclusive...will parents, children, foster
> children, former foster children, and people who are now adults who
> needed the child welfare system when they were younger. The givens
> will be challenging to work out. Is the OST meeting to be set up for
> action or only for conversation/input? If set up for action, is there
> a budget to support follow through and what are the givens associated
> with budget? If there is to be action, is there a structure envisioned
> to support action, or is it an event that if there is an idea that
> appeals to someone, they just go and do it? So many more questions
> that need to be thought through for the greatest harvest from this event.
>
> in genuine contact,
> Birgitt
> Picture*
> *
>
>
> *Birgitt Williams*
> *Senior consultant-author-mentor to leaders and consultants *
> *Specialist in organizational and systemic transformation, leadership
> development, and the power of nourishing a culture of leadership.*
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> On Thu, Apr 21, 2022 at 2:15 PM Lucas Cioffi via OSList
> <oslist at lists.openspacetech.org> wrote:
>
> Hi All,
>
> Someone asked me for advice about hosting an online open space
> with 1500 people who work on child welfare. They want to get the
> "whole system in the room", including government, professionals,
> families, etc.
>
> I can see that there are at least two separate parts to this
> challenge: tech/software and facilitation.
>
> *1. Tech/Software:* What technology decisions would you make to
> accommodate 1500, since the capacity of Zoom meetings is 1000? I
> wrote up my thoughts on this part at the bottom of this email.
>
> *2. Facilitation:* This is the main question that I have for
> colleagues on OSLIST. What special design considerations would
> you have during an open space (online or not) with more than 1500
> people? Here are some questions that come to mind:
>
> * How many sessions do you think people will propose if this is
> a 1-day, 6 hour event with 3-4 rounds of discussion sessions?
> I searched OSLIST and found this from Harrison in 2016: "Rule
> of thumb... for all these years.... 5 break our rooms/spaces
> per 100 participants. For smaller groups (+- 50) a largeroom
> with nooks usually works better. I’ve had groups of 25 with
> 4-5 groups working at the same time." So that would mean 50
> spaces, therefore up to 150 sessions, but I would expect that
> the rule of thumb acts more as a maximum as groups get larger,
> because there's probably a lot of duplicate topics as groups
> get larger.
> * If there are 150 sessions proposed, do you give everyone a
> chance to speak their session to the large group or just view
> the list of sessions? If everyone had just 15 seconds then
> that would be 38 minutes of just listening to session topics.
> Ahh!!
> * How do you make it easy for participants to merge their
> sessions together? I guess they could ask to move to a Zoom
> breakout room and we could pair them off for a moment, or they
> could connect with each other in chat -- that seems practical.
>
> My thoughts on tech options are below.
> Any other thoughts that you have? Thank you!
>
> *Lucas Cioffi*
>
> QiqoChat | Lead Software Engineer
>
> lucas at qiqochat.com
>
> +1.917.528.1831
>
>
> Live Online Events | Engaging Communities | Real Collaboration
>
> Drop in for open office hours! <https://learn.qiqochat.com/events>
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>
>
>
> Options for handling more than 1000 people in Zoom + Qiqo
> Qiqo has a max capacity of 2500, and Zoom has a max capacity of
> 1000 */interactive/* participants in a single meeting. There are
> several solid options for increasing the event size above 1000 people.
>
> *Option 1:* We can connect two 1000-person Zoom meetings together,
> where the second room is an overflow room. The people in the
> overflow room can hear what is going on in the first room and can
> speak & use the chat with each other but they cannot speak & use
> the chat in the first room. (The technical way this happens is
> that a second facilitator joins the overflow room from their Zoom
> app, then they join the first Zoom meeting through their Web
> browser Chrome/Firefox/Safari/etc and then they screenshare that
> into the overflow Zoom meeting). The facilitator in the first
> room can be the voice for people in the overflow room and can
> speak into the first room what is happening in the chat of the
> overflow room (if they have the overflow meeting open in their
> browser. You can have up to 1000 other people with this option.
> We will add to our staff a skilled moderator for the overflow room
> so that people there feel engaged and not that they are passively
> watching and left out. You can also add the livestream in option 2
> (below) to this option so people can choose from the main Zoom,
> overflow Zoom, and the livestream.
>
> *Option 2:* We can livestream from the 1000-person Zoom meeting
> into QiqoChat so that anyone who joins after the meeting reaches
> capacity will be able to see the livestream from the same page
> where they are. We have several options where everyone can be in
> the same chat (outside of Zoom) or we can use the regular chat
> inside of Zoom for the main room and have an overflow chat for
> everyone watching the livestream. You can have up to 1500 other
> people with this option.
>
> *Option 3:* Today we requested that Zoom increases the max
> capacity of their meetings to 2000 people. They have never done
> that for any customer as far as we know, however we have several
> months and they may be able to make this happen.
>
> *Option 4:* We could use a Zoom webinar (and make each speaker a
> panelist for a minute) instead of a Zoom meeting but then people
> wouldn't see everyone in the room.
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