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<p>As someone who has had early childhood system clients for
decades, I want to reinforce Birgitt's observations, especially
about how important prework is to getting the whole system in the
room.<br>
</p>
<p>One additional layer I will add is government and politics. Early
childhood education (ECE), especially subsidized and other
publicly funded ECE is highly regulated. There is usually
federal, state, and local regulation and, very frequently, the
regulations are not in alignment. Public funding is rooted in
compliance - the "givens" Birgitt refers to. Also, regulations
typically lag research on best practices, creating another source
of tension. <br>
</p>
<p>From my perspective, early childhood education is one of the most
critical public policy matters in the US. I'm glad you are taking
it on. Best wishes.<br>
</p>
<pre class="moz-signature" cols="72">Shalom,
Chris Kloth
Principal/Lead Consultant
ChangeWorks of the Heartland
254 South Merkle Road
Columbus, OH 43209-1801
Ph: 614-239-1336
Cell: 614-907-2409
Fax: 614-237-2347
Email: <a class="moz-txt-link-abbreviated" href="mailto:chris.kloth@got2change.com">chris.kloth@got2change.com</a>
Web: <a class="moz-txt-link-abbreviated" href="http://www.got2change.com">www.got2change.com</a>
Pronouns: he, him, his
White Silence is Violence
Think Globally, Act Locally</pre>
<div class="moz-cite-prefix">On 4/21/2022 3:40 PM, Birgitt Williams
via OSList wrote:<br>
</div>
<blockquote type="cite"
cite="mid:CAKF340iuRvARkE8Ka1-KRVzTc4gbmsPdqPMs0RQkQ7dJFR-+pQ@mail.gmail.com">
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<div dir="ltr">
<div class="gmail_default"
style="font-family:verdana,sans-serif">Hi Lucas,</div>
<div class="gmail_default"
style="font-family:verdana,sans-serif">First, I was excited to
see that the topic was child welfare, a very important topic
with a decision time of yesterday....in other words, long
overdue as our child welfare systems have many problems
leaving vulnerable children at risk.</div>
<div class="gmail_default"
style="font-family:verdana,sans-serif"><br>
</div>
<div class="gmail_default"
style="font-family:verdana,sans-serif">Then, when I saw it was
only six hours, I went into my 'oh crap' mode as this is one
of my personal pet peeves. My career began in child welfare
and it is one of the reasons why at age 21 I decided to become
an organizational consultant that could influence systems. So
yes, whole system in the 'room' is great. However, the amount
of time for such a complex topic and so very much that needs
to be addressed and changed is so completely inadequate. </div>
<div class="gmail_default"
style="font-family:verdana,sans-serif"><br>
</div>
<div class="gmail_default"
style="font-family:verdana,sans-serif">I believe that there is
one more important consideration beyond the technology and
beyond the facilitation. This is about prep...figuring out who
should be invited, getting the invitation right, and getting
the givens right at the very least. Who defines the 'whole
system' and is it sufficiently inclusive...will parents,
children, foster children, former foster children, and people
who are now adults who needed the child welfare system when
they were younger. The givens will be challenging to work out.
Is the OST meeting to be set up for action or only for
conversation/input? If set up for action, is there a budget to
support follow through and what are the givens associated with
budget? If there is to be action, is there a structure
envisioned to support action, or is it an event that if there
is an idea that appeals to someone, they just go and do it? So
many more questions that need to be thought through for the
greatest harvest from this event.</div>
<div class="gmail_default"
style="font-family:verdana,sans-serif"><br>
</div>
<div class="gmail_default"
style="font-family:verdana,sans-serif">in genuine contact,</div>
<div class="gmail_default"
style="font-family:verdana,sans-serif">Birgitt</div>
<div>
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<div><span style="font-size:12.8px"><b>Birgitt
Williams</b></span></div>
<div><span style="font-size:12.8px"><b>Senior
consultant-author-mentor to
leaders and consultants </b></span></div>
<div><span style="font-size:12.8px"><b>Specialist
in organizational and systemic
transformation, leadership
development, and the power of
nourishing a culture of
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Learn More & Register</a> for
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<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Thu, Apr 21, 2022 at 2:15
PM Lucas Cioffi via OSList <<a
href="mailto:oslist@lists.openspacetech.org"
moz-do-not-send="true" class="moz-txt-link-freetext">oslist@lists.openspacetech.org</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px
0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div dir="ltr">
<div>Hi All,</div>
<div><br>
</div>
<div>Someone asked me for advice about hosting an online
open space with 1500 people who work on child welfare.
They want to get the "whole system in the room", including
government, professionals, families, etc.</div>
<div><br>
</div>
<div>I can see that there are at least two separate parts to
this challenge: tech/software and facilitation.</div>
<div><br>
</div>
<div><b>1. Tech/Software:</b> What technology decisions
would you make to accommodate 1500, since the capacity of
Zoom meetings is 1000? I wrote up my thoughts on this
part at the bottom of this email.</div>
<div><br>
</div>
<div><b>2. Facilitation:</b> This is the main question that
I have for colleagues on OSLIST. What special design
considerations would you have during an open space (online
or not) with more than 1500 people? Here are some
questions that come to mind:</div>
<div>
<ul>
<li>How many sessions do you think people will propose
if this is a 1-day, 6 hour event with 3-4 rounds of
discussion sessions? I searched OSLIST and found this
from Harrison in 2016: "<span
style="color:rgb(31,73,125);font-family:Calibri,"sans-serif";font-size:14.6667px">Rule
of thumb... for all these years.... 5 break our
rooms/spaces per 100 participants. For smaller
groups (+- 50) a </span><span
style="color:rgb(31,73,125);font-family:Calibri,"sans-serif";font-size:14.6667px">large</span><span
style="color:rgb(31,73,125);font-family:Calibri,"sans-serif";font-size:14.6667px"> </span><span
style="color:rgb(31,73,125);font-family:Calibri,"sans-serif";font-size:14.6667px">room
with nooks usually works better. I’ve had groups of
25 with 4-5 groups working at the same time.</span>"
So that would mean 50 spaces, therefore up to 150
sessions, but I would expect that the rule of thumb
acts more as a maximum as groups get larger, because
there's probably a lot of duplicate topics as groups
get larger.<br>
</li>
<li>If there are 150 sessions proposed, do you give
everyone a chance to speak their session to the large
group or just view the list of sessions? If everyone
had just 15 seconds then that would be 38 minutes of
just listening to session topics. Ahh!!</li>
<li>How do you make it easy for participants to merge
their sessions together? I guess they could ask to
move to a Zoom breakout room and we could pair them
off for a moment, or they could connect with each
other in chat -- that seems practical.</li>
</ul>
<div>My thoughts on tech options are below.</div>
<div>Any other thoughts that you have? Thank you! </div>
<div><br>
</div>
<div>
<div>
<div dir="ltr">
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<p class="MsoNormal"
style="margin:0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><b><span
style="font-size:12pt;font-family:"Source Sans Pro
SemiBold",sans-serif">Lucas Cioffi</span></b><span
style="font-size:12pt;font-family:"Source
Sans Pro SemiBold",sans-serif"></span></p>
<p class="MsoNormal"
style="margin:0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span
style="font-size:10pt;font-family:"Source
Sans Pro",sans-serif">QiqoChat | Lead
Software Engineer</span></p>
<p class="MsoNormal"
style="margin:0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span
style="font-size:10pt;font-family:"Source
Sans Pro",sans-serif"><font
style="color:rgb(17,85,204)" color="#1155cc"><a
href="mailto:lucas@qiqochat.com"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">lucas@qiqochat.com</a></font></span></p>
<p class="MsoNormal"
style="margin:0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span
style="font-size:10pt;font-family:"Source
Sans Pro",sans-serif">+1.917.528.1831</span></p>
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style="margin:0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span
style="font-size:10pt;font-family:"Source
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Sans Pro",sans-serif"><img
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Sans Pro",sans-serif"></span></p>
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<p class="MsoNormal"
style="margin-bottom:0in;line-height:normal"><span
style="background-image:initial;background-position:initial;background-repeat:initial;font-size:10pt;font-family:"Source
Sans Pro",sans-serif">Live Online Events |
Engaging Communities | Real Collaboration</span></p>
<p class="MsoNormal"
style="margin-bottom:0in;line-height:normal"><span
style="font-size:10pt;font-family:"Source Sans
Pro",sans-serif;background-image:initial;background-position:initial;background-repeat:initial">Drop
in for <a href="https://learn.qiqochat.com/events"
target="_blank" moz-do-not-send="true">open office
hours!</a></span></p>
<p class="MsoNormal"
style="margin-bottom:0in;line-height:normal"><br>
</p>
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style="margin-bottom:0in;line-height:normal"><br>
</p>
<p class="MsoNormal"
style="margin-bottom:0in;line-height:normal"><br>
</p>
</div>
</div>
<div><font size="4">Options for handling more than 1000
people in Zoom + Qiqo</font></div>
<div>Qiqo has a max capacity of 2500, and Zoom has a max
capacity of 1000 <b><i>interactive</i></b> participants in
a single meeting. There are several solid options for
increasing the event size above 1000 people.</div>
<div><br>
</div>
<div><b>Option 1:</b> We can connect two 1000-person Zoom
meetings together, where the second room is an overflow
room. The people in the overflow room can hear what is
going on in the first room and can speak & use the
chat with each other but they cannot speak & use the
chat in the first room. (The technical way this happens
is that a second facilitator joins the overflow room from
their Zoom app, then they join the first Zoom meeting
through their Web browser Chrome/Firefox/Safari/etc and
then they screenshare that into the overflow Zoom
meeting). The facilitator in the first room can be the
voice for people in the overflow room and can speak into
the first room what is happening in the chat of the
overflow room (if they have the overflow meeting open in
their browser. You can have up to 1000 other people with
this option. We will add to our staff a skilled moderator
for the overflow room so that people there feel engaged
and not that they are passively watching and left out.
You can also add the livestream in option 2 (below) to
this option so people can choose from the main Zoom,
overflow Zoom, and the livestream.</div>
<div><br>
</div>
<div><b>Option 2:</b> We can livestream from the 1000-person
Zoom meeting into QiqoChat so that anyone who joins after
the meeting reaches capacity will be able to see the
livestream from the same page where they are. We have
several options where everyone can be in the same chat
(outside of Zoom) or we can use the regular chat inside of
Zoom for the main room and have an overflow chat for
everyone watching the livestream. You can have up to 1500
other people with this option.</div>
<div><br>
</div>
<div><b>Option 3:</b> Today we requested that Zoom increases
the max capacity of their meetings to 2000 people. They
have never done that for any customer as far as we know,
however we have several months and they may be able
to make this happen.</div>
<div><br>
</div>
<div><b>Option 4:</b> We could use a Zoom webinar (and make
each speaker a panelist for a minute) instead of a Zoom
meeting but then people wouldn't see everyone in the
room. </div>
</div>
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