[OSList] From Open Space to objectives and key results (OKRs)?

Wed Feb 5 12:28:29 PST 2020

Building on this:

In the past when a sponsor has been clear about content areas but hasn’t specified what can be discussed within them we did the following:

1. Make sure you have lots of people there, because diversity of experience and ideas is helpful.

2. Have the sponsor outline the specific areas they need help with “These three pillars of our plan are up for discussion…” but also be sure that the sponsor indicates that any and all conversations are welcome on the day.

3. When introducing the process, divide the news wall into specific areas and have one area for “Other.”  As people complete their session reports, instruct them to post the results in one of the specific subject areas if they want their ideas considered. Use the “Other” category for interesting outlier conversation reports. Very important here that the convener of the topic choose which category to post in.

4. Make some time to then have the group break out into groups focusing on the specific areas and distill some recommendations or insights, or whatever is useful to the sponsor.  If you have a large group, then perhaps invite the conveners of sessions to gather in subject-specific teams to has through the proceedings from the specific areas.”

That has worked well for me in the past where the intention has been constrained, but the sponsor wants to allow a larger space to be opened.

Chris

> On Feb 5, 2020, at 12:36 PM, Michael Herman via OSList <oslist at lists.openspacetech.org> wrote:
> 
> yes to what's already been said.  and... it sounds like the OS part is already happening, and you're asking about how to get from there to the sponsor's three objectives.  if that's the question, i'd suggest it's simply two open spaces (perhaps loosely defined).  
> 
> the first OS runs as usual and finishes with all the notes on the wall.  you haven't said anything about how many people are expected to gather and how long.  the how long will imply something about the quality of the notes, but at a minimum it seems safe to assume that you'll have written topics posted, even if the OS is just a few hours.  
> 
> the second "OS" simply invites everyone to look at the wall and work together to organize everything into three streams of work.  in a small group, with good notes, this might be as simple as the group going straight to the existing wall to organize.  but even then, you probably want to be able to add practical detail, immediate next steps, to the wall.  so with any size group you might simply "re-open the space for action."  invite the whole group to create the agenda for the next 3 months or year or whatever, identifying immediate next steps and posting them to a different wall.  have them keep reviewing the original wall and notes until all the most important next steps are identified.  challenge them to make sense of them as they post the steps.  
> 
> it might be three or two or five or whatever streams.  if the leader is adamant about three, some finessing might be required, but the shifting might also happen within that sponsor, who won't want to blow up a coherence created by so many, and understood my him/herself and those many.  so it might turn out that 5 really clear objectives, well detailed, are actually just fine.  or if the charge is to create exactly three, the group will likely work to create that.  either way, it will work.  
> 
> bonus points for scheduling places and times the first conversations can happen on most immediate next steps.
> 
> m
> 
> 
> 
> 
>  
> --
> 
> Michael Herman
> Michael Herman Associates
> 312-280-7838 (mobile)
> 
> MichaelHerman.com <http://michaelherman.com/>
> OpenSpaceWorld.org <http://openspaceworld.org/>
> 
> 
> 
> 
> On Wed, Feb 5, 2020 at 8:24 AM R Chaffe via OSList <oslist at lists.openspacetech.org <mailto:oslist at lists.openspacetech.org>> wrote:
> The sponsor must be quite clear as to the level of delegation they are willing to give to the participants. Then as Rolf says, you must choose if Open Space technology is the correct process.  You may operate out of an Open Space mind set!
> 
> Under promise and over deliver.  Never try to contradict what the sponsor requires, this well men you advise them that you are not the best person for the task required. Not an easy call to make when you think you need the work.  In the longer term you are so much stronger and you will attract the best clients, this is where the rubber meets the road.
> 
> Regards
> Rob
> 
>> On 5 Feb 2020, at 9:26 pm, Rolf F. Katzenberger via OSList <oslist at lists.openspacetech.org <mailto:oslist at lists.openspacetech.org>> wrote:
>> 
>> 
>> Hi Jake:
>> 
>> Given the amount of control desired by the sponsor, and your playing with Liberating Structures , are you sure that Open Space is the most appropriate format for the desired outcome? I might be wrong: it looks like a regular workshop, designed around a suitable LS string, might work better here.
>> 
>> An Open Space does not impose that amount of control on the participants, neither with respect to sessions, nor with handling outcomes in the way you have described. Trying to add this type of control might cause a bit of dissatisfaction with people who know what an Open Space really is, IMHO.
>> 
>> Greetings,
>> Rolf
>> 
>> 
>> 
>> --
>> «If it works, it's right.» | «Richtig ist, was funktioniert.»
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>> Jake Yeager via OSList schrieb am 05.02.20 um 00:56:
>>> Hi folks,
>>> 
>>> Anyone have experience using Open Space to develop OKRs with a group?
>>> 
>>> I am facilitating an Open Space event in late February. I plan to use the 25/10 Crowdsourcing method to prioritize draft objectives (O's) and then 1-2-4-All to develop the key results (KR's) for each objective. 
>>> 
>>> The sponsor wants a maximum of 3 objectives. It might get a little hairy if the clear cutoff for the 25/10 Crowdsourcing is greater than 3. Guess I could use voting to narrow it down. Also, I am exploring if consent decision-making could be useful. The sponsor might need to make a final call on the top 3 if the group is split.
>>> 
>>> Thanks and much love,
>>> Jake
>>> ________________
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