[OSList] Fwd: Re: number of breakout groups and 500 folks or more

Mon Jul 8 01:31:13 PDT 2019

Dear Wojtek,

just returned from a week with some of our grandchildren and was offline.

In June, I  sent a note to the LIST (see below) with all the details and 
links to photos etc. for the  event in Würzburg with 2108 participants.
You definintely should acquire the video, it will give you a good 
insight re the many details that one can pay attention to.
What will actually happen in the event is a different story.
The event event in Würzburg in southern Germany was not in circus tents, 
of course, but in beer tents, rectangular and huge. In fact, so spacious 
that a truck laden with icecream creations could drive into one of the 
tents one evening before the os-gathering as part of the larger 
conference (several thousand participants) and another one with 1000 
percussion instruments for the participants to have monstrous drumming 
sessions.

If you feel like calling me, July 11 or 12 would suit me.
For contact details see my worldmap entry
> https://www.openspaceworldmap.org/worker/michael-m-pannwitz

Not seeing you in the world map you are invited to include yourself
> https://www.openspaceworldmap.org/inclusion

cheers
mmp

-------- Weitergeleitete Nachricht --------
Betreff: Re: [OSList] number of breakout groups
Datum: Thu, 6 Jun 2019 01:10:14 +0200
Von: Michael M Pannwitz <mmpannwitz at gmail.com>
An: Harrison Owen via OSList <oslist at lists.openspacetech.org>, 
lpalano at yahoo.com, Holman, Peggy S. <peggy at peggyholman.com>, 
jlhurley at hfadesign.com

Erich Kolenaty created a photo presentation on the one day OST event in 
Würzburg/Germany (2013) that HO mentioned with 2108 participants.
232 issues were presented and dealt with in 3 phases (starting times at 
10:15, 11:45 and 13:45)  which meant 77 breakout spaces. Many of the 
breakout spaces were set up by the participants... look here
> https://www.transformation.at/documents/OS_Wuerzburg_minimized.pdf

There is also a 78 minute film on this event, including the English and 
German version of the introduction by HO and mmp,  interviews with 
participants, facilitators and sponsor, available here
> https://www.steinhardt-verlag-shop.de/epages/61415289.sf/de_DE/?ObjectID=2386608

If Peggys rule of thumb would have been applied (20% of the people post 
issues in large groups) there should have been 421 issues. At the 
Würzburg event nobody imagined 232 issues. But 232 issues were easily 
dealt with by the 2108... the only explanation I have for that is the 
magic of the force of selforganisation.l

The rule of thumb mentioned in the "mini spec" that Robin Muretisch 
posted "... 3 out of 10 participants will post a session" would have 
meant 632 issues in Würzburg.

So much to the rules of thumb.

My experience is that the number of issues posted is not only a factor 
of the number of folks attending but also has to do with the length of 
the event.
With smaller groups the number of issues can be the same as the number 
of participants and even more if it is a "regular" 2,5 day OST event 
where additional issues are posted during the event.
Another factor is that participants vary greatly in the number of issues 
each participant offers. In some cases there will be participants that 
offer 2 to 10 issues and others dont offer any.

The ressource that Lori Palano remembered to have seen was a graph with 
two parameters (number of participants and number of issues) that was 
prepared by someone in the team that set up the event with 2108 
participants.
Basically, it showed a curve that rose steeply and then tapered off to 
almost a straight line... meaning that in general the number of issues 
rose inversely to the number of participants, or, the larger the group 
the smaller the number of issues per participant.

I am sure someone among us has that graph buried in a file.

I wonder what additional parameters other than than number of 
participants and length of the event would have to be considered for a 
more reliable tool to predict the number of issues to be expected at an 
OST event.

Greetings from Berlin
mmp

Am 05.06.2019 um 17:37 schrieb Harrison Owen via OSList:
> And then there was the time when Michael Pannwitz and I had 2108 
> participants… And I think we ended up with 175 Groups. We grossly 
> under-estimated (75) – but fortunately you can add groups as  many as 
> you need. The People are always right, and they will claim the space 
> they need. Facilitators are only guessing – and then just get out of the 
> way J
> 
> Harrison
> 
> *From:*OSList [mailto:oslist-bounces at lists.openspacetech.org] *On Behalf 
> Of *Lori Palano via OSList
> *Sent:* Wednesday, June 5, 2019 9:51 AM
> *To:* oslist at lists.openspacetech.org
> *Cc:* Lori Palano
> *Subject:* [OSList] number of breakout groups
> 
> Hello all
> 
> A number of years ago I seem to remember a resource shared on this list 
> that calculated an average number of breakout groups that tended to show 
> up according to the total number of participants based on the cumulated 
> experience of this community. Does this ring a bell with anyone? I think 
> it was an excel sheet. I'd like to find it again, but so far my 
> searching hasn't lead to anything.
> 
> Here's hoping!
> 
> Lori
> 
> 
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-- 

-- 
Michael M Pannwitz
Draisweg 1, 12209 Berlin, Germany
++49 - 30-772 8000
mmpannwitz at gmail.com

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