[OSList] I appreciate your feedback

Tue May 5 11:33:41 PDT 2015

Agustin – I am very late to this party, but as I read what you are proposing to do, I am just exhausted! Really. I do think you are working much too hard! I joke a little I guess, but truthfully if you are trying to create the space in which good people can accomplish a complex task, I think you may just have made their task doubly difficult. Every time you introduce some new process, the people have to adjust and learn the new game plan. That takes effort and time – which might better be spent on the prime task of designing the Credit Process. Then of course if all these new processes (World Café, etc) add value I guess that makes sense, but 30 years of fussing on Open Space has convinced me that 2 ½ (real days) in Open Space will be just perfect. The first two days get all the issues out, discussed, along with lots of effective design. The last ½ day brings it all together into actionable packages – or (more usually) summarizes the actions that have already been taken. Or in your case, credit process design already done. The details for all of this are spelled out in “Open Space Technology: A User’s Guide” if you need some help.

My own experience includes doing pretty much the same thing you are working on with a division of The World Bank. 200 economists and friends redoing their loan (credit) procedure for a large area of the world. Slightly different arena was 250 Senior Engineers from all over Microsoft redesigning how their data centers work. And there are many, many more. But in each case it was straight, standard Open Space – 2 ½ days as described above. Worked like a charm – as always. And I had plenty of time for my nap.J

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From: OSList [mailto:oslist-bounces at lists.openspacetech.org] On Behalf Of agusj via OSList
Sent: Tuesday, May 05, 2015 1:27 PM
To: gerardo de luzenberger; World wide Open Space Technology email list
Subject: Re: [OSList] I appreciate your feedback

Hello Gerardo, Hege and Mark,

Thanks a lot for your interest. I did not send the complete schedule, because in the last 12 hours the group will design the process and will define the action plan, and we are proposing other methodologies to do that. To define the macroprocesses we are going to use World Café. Then, we will divide the group in 2 subgroups (A and B). The A group will be in charge of the process design and the group B is going to organize the info of the Book of Proceedings into some predefined categories, in order to identify the tasks that will be part of the action plan. After that, both groups choose some representatives and they define the action plan together.  We want to close the event with a closing circle and we think that it will take at least 90 minutes. I hope it is clearer now. 

Best regards, 

Agustin

  _____  

From: gerardo de luzenberger <xge at loci.it>
To: agusj <agusjs2002 at yahoo.com>; World wide Open Space Technology email list <oslist at lists.openspacetech.org> 
Sent: Tuesday, May 5, 2015 2:52 AM
Subject: Re: [OSList] I appreciate your feedback

Hi Augustin, 

first of all a question: in your mail you talk about a 3 days event, than the programme you drafted here it's 1 day and a half. Is anything missing in the programme?

By the way my first simple comment is try to reduce the time for the 1 plenary - 1 hour can be enough (or maybe 1 hour 15) and give more time to conversations. Second comment is that "grief" work is very unlikely to end according to your schedule - it will last till it will be over by itself. 

If I were you I will probably use day 1 for conversations, and morning of day 2 for convergency - being aware that probably some more work will be needed in the follow up of the event

greetings from italy

ge

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2015-05-05 6:23 GMT+02:00 agusj via OSList <oslist at lists.openspacetech.org>:

Hello,

I would appreciate a lot your feedback about the design that I am working on for a 3-day OS event (115 pax) that will take place next week. The objective is to redesign the credit process of a Development Bank and defining the action plan to implement it. I have been thinking that the event should have two stages. The first 12 hours are for OS (1. stage), the next 10 hours for process redesign and action plan, and the last to hours for closing circle and celebration (2. stage). What I have observed and as far as I understand, the divergent process and the grief work happen during the first half of an Open Space, and over the next half of the event happen the convergent process and the creative work. Due to the time restriction I designed this schedule:

Day 1

Time

Opening circle

8:00 a.m.

8:30 a.m.

Agenda

8:30 a.m.

9:15 a.m.

Markeplace

9:15 a.m.

9:45 a.m.

Conversation 1

9:45 a.m.

10:30 a.m.

Conversation 2

10:35 a.m.

11:20 a.m.

Conversation 3

11:25 a.m.

12:05 p.m.

Conversation 4

12:10 p.m.

12:55 p.m.

Closing circle

1:00 p.m.

2:00 p.m.

Lunch

2:00 p.m.

3:00 p.m.

Opening circle

3:00 p.m.

3:15 p.m.

Agenda

3:15 p.m.

3:45 p.m.

Marketplace

3:45 p.m.

4:15 p.m.

Conversation 5

4:15 p.m.

5:00 p.m.

Day 2

Time

Opening Circle

8:15 a.m.

8:25 a.m.

Conversation 6

8:30 a.m.

9:20 a.m.

Conversation 7

9:25 a.m.

10:15 a.m.

Conversation 8

10:20 a.m.

11:10 a.m.

Closing circle

11:15 a.m.

12:30 p.m.

Lunch

Because I see the first 12 hours as only one process, the idea is to balance the time for divergence and convergence. The reason why I include a closing circle before the lunch of the first day is because my bet is to close the grief work at that time, in order to develop the creative work during the afternoon and the next morning. That's why I open the afternoon with an opening circle followed by agenda and marketplace, and I do not close the day with a closing circle in order to have time for one conversation before the end of the day. The reason why the opening circle of the second day is very short is because it is only for the news and the welcome. 

Best Regards,

Agustin

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