[OSList] To Our colleagues in Switzerland and probably in ROW (rest of the world) a little long

Jaime Pedreros via OSList oslist at lists.openspacetech.org
Tue Apr 28 13:33:58 PDT 2015


Dear friends,



*Background information*



In July 2011 Helvetas and Intercooperation formed HELVETAS Swiss
Intercooperation, a non for profit organization that works in several
countries, Bolivia among them.



At this time, this organization is calling for proposals in order to
develop an "innovative" gathering of about 150 people with the objective of
positioning the institution and its name.



As a result, the organization expects to increase the number of
partnerships with local stakeholders and beneficiary groups as well as
reinforcing the existing alliances. Deadline for submitting proposals is
next May 5. *This gathering will probably be held during the first half of
November this year and is expected to last between 1,5 to 2 hours with some
parallel/supplementary activities that would not exceed 2 additional hours.*

The list of participants includes partners, directors, technicians, and
staff members of the organization; as external participants: beneficiaries,
authorities, stakeholders, possible donors, and media people.

The calling also points out the need to motivate and foster enthusiasm
among participants.

*My reasoning*

To my best understanding, this situation is ideal to suggest OST, despite
some evident questionings, which I hope to resolve with your valuable help.

1.    There are six months from May 5 to November. I think to suggest a
communicational program for informing external participants about the
organization, its work in Bolivia, the programs they are supporting,
results, and expectations about the future. This program and activities in
the next paragraph would replace the parallel/supplementary activities
mentioned before.

2.    To complement this preparation work, during this time I think could
have meetings with internal participants in order to gather additional
information and comments.

3.    The specific topic or challenge for the central event would be “How
to strengthen HELVETAS Swiss Intercooperation’s presence in Bolivia? – An
appreciative approach”.

4.    The OST event would last about 4 hours; according to progress I would
distribute worksheets to write down agreements and timeframes indicating
people in charge.

*My questions*

Questions related to the possibility of having parallel/supplementary
activities during the six-month period were addressed to the organization.

1.    What do you think about my reasoning? Any suggestions?

2.    Have you had some experience with Helvetas, Intercooperation, the
newly formed organization or any of the programs they work with?

Will keep you well informed about my progress in this project and will
redirect the answers I receive from the organization.


Your valuable help is highly appreciated


Have a great hug from rainy/sunny La Paz


Jaime Pedreros Fitzgerald
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