[OSList] Sponsor PreWork Conversation (long)
Tricia Chirumbole
tricia at investorswithoutborders.net
Fri Jan 31 05:58:08 PST 2014
Thanks for the post-script Brendan! And, yes, the open, sharing spirit of
the OS list impressed me from the get-go, and I felt safe and supported
even among the often faceless text! Very unlike many other networks.
I do really like the idea of giving up the need to make a difference. I
think I have moved beyond the impulse to "change the world", but still itch
to make a difference ;)
It is certainly embodied in th Taoist concept of wu wei, which I tried to
explain to someone recently who was struggling in their sincere and
challenging social activist efforts, yet feeling so constantly frustrated
by what did and didn't happen in their community and among the other
activists.
This person conveyed that they weren't really enjoying what they were
doing, yet maintained that this was still what they wanted to do. To my
sadness, they added on that they didn't need to be happy or at peace right
now, and didn't know if they even wanted to be right now.
This is when I attempted to share my rudimentary understanding of Wu Wei,
which came out in kind of a confused jumble.
I think a good question to ask ourselves before we venture forth on
something is, would you still do wherever it is you are doing, if you could
never know the impact it may or may not have? And also if nobody would else
know of the impact of your involvement.
A good thought for me to carry throughout my day - because it does impart
more peace and flow in doing without attachment, if you can get there
sincerely!
Tricia Chirumbole
US: +1-571-232-0942
Skype: tricia.chirumbole
On Thu, Jan 30, 2014 at 9:34 PM, Brendan McKeague <mckeaguebrendan at gmail.com
> wrote:
> You're very welcome Tricia - this List continues to live the invitation
> issued by Harrison all those years ago - to share what we learn...
>
> An addendum to the story is that the sponsor is now preparing to host mini
> Open Space meetings on the key themes that have emerged from the Book of
> Proceedings. This is very much within his own responsibility range so no
> convincing or permissions now required. And some of the 'higher-uppers'
> who attended the event were very impressed by what happened that they will
> carry this positive story back to the State Committee as evidence.
> 'Whatever happens is the only thing....'
>
> I continue to be guided and sustained by Margaret Wheatley's invitation to
> activists to 'let go of the need to make a difference'....
>
> and it seems to me, that when I don't NEED to make a difference, and
> engage from another place within me, that is when I do!
>
> Ah the paradox of it all....
>
> Cheers Brendan
>
>
>
> On 31/01/2014, at 4:31 AM, Tricia Chirumbole wrote:
>
> Thanks so much Brendan for taking the time to share this! I have saved
> your information for my own training and I am likely to plagiarize at some
> point :)
>
> Tricia Chirumbole
> US: +1-571-232-0942
> Skype: tricia.chirumbole
>
>
>
> On Thu, Jan 30, 2014 at 3:21 PM, Diane Gibeault <diane.gibeault at rogers.com
> > wrote:
>
>> Well said Brendan! These are the kind of questions people new to OS who
>> plan on offering, organizing or facilitating an event, want to be ready to
>> answer. Thank you for that brief and effective way of sharing your
>> informative answers.
>>
>> Diane
>>
>> ------------------------------
>> *From:* Brendan McKeague <mckeaguebrendan at gmail.com>
>> *To:* OS Listserve <oslist at lists.openspacetech.org>
>> *Sent:* Thursday, January 30, 2014 12:32:33 AM
>> *Subject:* [OSList] Sponsor PreWork Conversation (long)
>>
>> Hi folks
>>
>> I've recently completed a one-day OST meeting with around 150
>> participants. It went very well and the sponsor was delighted (and much
>> relieved) as he had 'put his neck out' with his 'higher-uppers' all along
>> the way in order to have the event in the first place. One of the hoops he
>> had to jump through beforehand was to to present a business case and
>> justification for using OST in this context....I've recorded some of the
>> email conversation that we've had as we progressed the discernment towards
>> decision - over about three months. I thought some co-learners might be
>> interested in parts of the to-ing and fro-ing dialogue - and would love to
>> hear your comments around the questions this first-time user of OST is
>> asking....or rather, being compelled to ask.
>>
>> Cheers
>> Brendan
>>
>>
>> Q: Does OST work with bigger numbers - the work shop will be large with
>> an estimated 150+ diverse state and local government, industry, NGO and
>> possibly some citizens attending.
>> R: Open Space Technology (OST) is applicable regardless of numbers and
>> diversity - indeed, we often find that the more stakeholder complexity, the
>> better it works. I have worked with up to 350 participants and colleagues
>> elsewhere with over 2000.
>>
>> The workshop is part of the finalisation of the Draft Strategic Plan and
>> is being held to respond to the various propositions and issues raised in
>> the public comment phase early this year. I have very briefly outlined the
>> draft objectives and role of the selected facilitator below:
>>
>> *Objective:*
>> The Strategic Plan is a new format for xxxxxx planning that challenges
>> the current status quo of planning. Further consultation is required to
>> provide a greater level of understanding of the ‘systems’ concept, and seek
>> input on content and implementation issues. Main objectives include:
>>
>> · To build a collaborative environment ;
>> R: OST certainly creates the opportunity for this - with the benefit of
>> no predetermined agenda, all participants are invited to collaborate in
>> co-creating the agenda around what's really important to them.
>>
>> · provide a greater understanding of the legislation impetus;
>> R: OST allows participants to diverge and engage with others who have
>> similar questions/issues in order to clarify understandings and pursue
>> ideas that matter to them
>>
>> · genuine input and actions to assist in the finalisation of the
>> Strategic Plan
>> R: OST invites those who wish to contribute according to interest
>> (passion) and responsibility - and then to offer to be part of ongoing
>> actions beyond the event itself
>>
>> *Main role for Facilitator:*
>>
>> · Organisation of 150 stakeholders – some groups will be
>> considered high risk.
>> R: In OST, the participants self-organise and self-manage around what
>> they care about - its a marvellous, fluid way to enable genuine/transparent
>> collaboration, participation, inclusivity and emergence - thereby
>> diminishing the likelihood of distraction by the disgruntled or a
>> hi-jacking by the heavies
>>
>> · Creating a strategic, dynamic and collaborative process in and
>> out of the workshop
>> R: OST is a world-leading technology for this type of process
>>
>> . memorable, positive, inspiring – has to have the same takeaway as *previous
>> (Deliberative Democracy) forum* i.e. participation was worthy of time,
>> feel inspired, have made a difference -
>> R: no process (or facilitator) in the world can guarantee these outcomes
>> - unfortunately for me! OST can create the space where they are most
>> likely to show up, provided that the sponsors have done their preparation
>> properly - i.e. asked the right question, issued the right invitation,
>> created the right space....then, the folks who care to show up in response
>> do the rest by themselves. The power of a great OST mtg comes from the
>> release of passionate energy when people are given the freedom to do what
>> they really care about
>>
>> · Participants must go home with a greater more positive
>> understanding (including impetus for use) of the SPS and systems thinking
>> R: its very difficult to enforce the 'must go home with' aspiration when
>> working with a group of mature (and diverse) adults. I can however say,
>> from my experience of facilitating over 250 OST mtgs around the country in
>> the last 15 years, that OST does provide everyone with the opportunity to
>> participate at the level they chose, to ask the questions they bring with
>> them, to engage with others who care about similar issues, to record their
>> conversations, to contribute to action outcomes and to learn more about the
>> topic about which they're meeting. And in all of that, they usually have
>> a lot of fun too!
>>
>> · Defining clear objectives and parameter of discussion
>> R: Once again, this is the work of the sponsors beforehand - we call
>> these 'the givens' that form part of the invitation in OST - the container
>> in which 'the space is open' - then let the people get to work around what
>> they came to do
>>
>> · Day round up
>> R: OST usually finishes with a Closing Circle for comments from
>> participants and sponsors
>>
>>
>> Dear Brendan,
>>
>> In an attempt to manage stakeholders expectations and ensure effective
>> facilitation of diverse ~150 stakeholders within the broad scope (theme:
>> Making the Planning Strategy a Success) , could you please kindly advise
>> based on the desired outcomes (below) as to whether any other
>> facilitation method would achieve the same outcomes as Open Space
>> Technology (OST).
>>
>> · Time and labour efficient
>> R: I know of no other process that will get 150 people working on what
>> they want to work on together as quickly as OST; with the opening
>> explanation and agenda creation taking about 45-50mins, the whole 150
>> participants can get down to work quickly on issues that are important to
>> them.
>>
>> · Memorable and inspiring
>> R: This is a product of participation on the day. The participants will
>> create their own agenda around what's important to them and so they are
>> invited to take responsibility for what they offer and engage with i.e. if
>> it is not memorable and inspiring, then it may be that they have not
>> responded fully to the invitation and they are in the wrong place - they
>> can use the Law of Mobility to move elsewhere - or even leave if what's on
>> offer is not why they came. Hence the importance of creating a clear,
>> transparent and irresistible invitation for those who wish to make this
>> Strategy a success. It is extremely important for the Sponsors to be
>> familiar with, and endorse, the guarantees of an OST meeting - see attached
>> explanation.
>>
>> · collaborative
>> R: There are many levels of collaboration. Mature collaboration is about
>> engaging with others - who may have very similar or very different views-
>> and taking time to listen well, to speak truthfully about issues that are
>> important and to be open to what emerges. Lesser forms/models of
>> collaboration adopt coercion, compliance and competition as a container for
>> obtaining predetermined desired outcomes. OST provides a container for
>> self-organising around what is identified as important by those who wish to
>> (or even, 'have to') do something about implementing this strategy. The OST
>> process models the intention of seeking more mature collaboration around
>> complex issues involving multiple stakeholders.
>>
>> · Enables strategic thinking
>> R: The Planning Strategy has been developed - i.e. the diagnostics have
>> been completed - based on various previous consultations. Now is the time
>> for moving into implementation and operationalising the outcomes. This
>> requires a dialogical process - where those responsible for implementation
>> have opportunities to interpret, clarify, be creative, innovative and
>> consider how they are going to do this within their own circles of
>> influence. As I understand it, it's exploratory and open - there is not one
>> uniform way of making this work successfully - it there is, then OST is not
>> needed - people are told what to do and resourced to do it. OST provides
>> space for creativity, diverse views and novel ideas to be named and
>> explored. This cannot be legislated in advance - it needs to emerge from
>> the confluence of energy, knowledge, skills, experiences and potentially
>> contentious views of those who show up. OST is the most transparent process
>> for this, with inbuilt principles of self-determination that enable high
>> levels of passionate energy, high levels of learning and high levels of
>> 'fun' to show up on the day.
>>
>> · Rapid consensus
>> R: This is another question entirely. In a one-day meeting of 150
>> diverse stakeholders, what are you seeking 'rapid consensus' on?
>> I would need to hear more from you about your purpose and intentions
>> here. In my experience, when consensus is an expectation in such a short
>> time-frame with so many people, there are too often 'winners and losers'
>> and people can easily get bogged down in detail around language
>> interpretation, aggressive defensiveness and even destructive competition
>> to try to force a neat outcome. There are other, often more appropriate,
>> ways of creating and sustaining alignment with the Strategy into the future
>> (e.g. by creating and supporting 'communities of practice' around key
>> themes emerging from the OST meeting)
>>
>>
>> R: Thanks for asking these key clarifying questions. I realise how
>> important this conference is in terms of creating a platform for
>> implementation of the Planning Strategy. I agree that the process on the
>> day needs to be the best match for your purpose.
>>
>> I have inserted a few comments and attached a brief 2 page explanation of
>> OST and its 'guarantees'.
>>
>> In a nutshell, OST is not driven by 'predetermined outcomes' (my words) -
>> it is about creating space for engagement and emergence with those who will
>> be doing the work of implementation. It is a self-organising dialogical
>> process that, in my opinion, is most suitable for this stage of your
>> Planning Strategy.
>>
>>
>>
>>
>>
>>
>>
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