[OSList] From Elder: What to do when a conflicted and important part is missing?
Michael M Pannwitz
mmpannwitz at gmail.com
Fri May 31 09:16:29 PDT 2013
Dear Patricio,
the "Day after" contributions are collected by the participants
themselves on a poster-sized (A1) mind map... everyone who wants to add
something to the mindmap gets up, walks to the poster and puts it there
in his/her own writing or expands on a strand of the mind map... pretty
independent of the size of the group this takes 12 to 18 minutes. This
happens very close after the beginning of the Planning Meeting and is
the first "self-organized" step (I just stand next to the mind map
holding a felt tipped marker... if no body steps up the Planning Meeting
shuts down, well, to tell the truth, this has never happened).
The neat thing about this mind map is that the sponsor or whoever is in
charge for documentation rolls up the mind map (and the other documents
that are created) and posts it again at the review meeting of the
Planning Group shortly after the event. On the average, somewhat rough,
85% of the stuff that went onto the mind map (aspirations, descriptions
of the future, perspectives...) are considered by the Planning Group to
have actually been actualized. Not any other approach I know of that has
such a record.
Aside from it being used for "evaluation", the mind map is also posted
again at the "Next Meetings" of which there is at least one about 10
weeks after the event (this Next Meeting is already announced with date
and time and place in the initial invitation to the event that the
Planning Group created). Its a very quick way to find ones way back to
the event... all that is required is that it is posted at the Next
Meeting(s), no need to comment or speak on it.
On another level, the mind map action leaves a deep imprint (not that I
had envisioned this but it showed up in working with it): members of the
group wanting to contribute to the mind map STAND UP... WALK FROM THEIR
CHAIR TO THE MIND MAP... TOUCH IT AND WRITE ON IT PERSONALLY... AND WALK
BACK TO THEIR CHAIR (sometimes taking a little detour via the buffet to
get coffee or an apple, after all, this was exhausting).
In other words, its the first step in taking physical ownership of whats
happening... a foretaste of open space (mind you, the Planning Meeting
is not an os event, its a step by step structured and guided event with
the "little" difference that nothing happens at the Planning Meeting
that the participants dont do themselves... this has its dark side: They
actually are planning their own event and if the sponsor is not properly
briefed that they WILL do this and assume leadership and that he needs
to understand this, big problems might appear).
Have a great day
mmp
On 31.05.2013 14:27, Patricio Bastian wrote:
> Dear Elder,
>
> to helpanswer yourconcern.............“I specially like your starting
> looking to the Day After....What is happening the day after the event?
> Which perspectives do I see now? What has changed? This, I´ll try next
> time, yes! “
>
> I mentionthat I'm developing my dissertation with that question.
>
> I enclose the approach:
>
> *Problem Formulation*
>
> The general question asks whether the Open Space is an effective
> technique to produce sustainable organizational change and if it is
> superior to other organizational intervention techniques, which are
> based on smaller groups and a highly structured setting with a view of
> the objectives. This question can generally be divided into the
> following questions:
>
> • Are individuals able to self-organize when subjected to an
> unstructured context?
> • Open Space Is capable of producing organizational responses that the
> Organization needs?
> • Do organizational change (to have occurred) sustainable over time?
> • Do on these indicators than traditional techniques in terms of
> efficiency and effectiveness?
>
>
> *Research Objectives
>
> General Purpose*
>
> Evaluate the effectiveness of the technique of Open Space, representing
> intervention techniques in large groups, to produce an organizational
> change that accounts for internal and external demands of the Organization.
>
> *Specific Objectives*
>
> • Analyze the operation of the Open Space and organizational skill.
> • Measure and analyze the impact that technology has on the organization.
> • Compare the Open Space with other organizational intervention technique.
> • Contribute empirical and theoretical analysis of intervention
> techniques in large groups.
>
>
> Of course, I appreciate your comments to the discussion in my thesis.
> Your input is a valuable aid.
>
> Thank you, thank you very much.
>
> Sincerely,
>
> *Patricio Bastian Duarte*
>
> **
>
> *Note: *Mynative language isSpanish. Pleaseexcusetypos
>
> *De:*oslist-bounces at lists.openspacetech.org
> [mailto:oslist-bounces at lists.openspacetech.org] *En nombre de *Eleder_BuM
> *Enviado el:* viernes, 31 de mayo de 2013 5:50
> *Para:* Michael M Pannwitz; World wide Open Space Technology email list
> *Asunto:* Re: [OSList] What to do when a conflicted and important part
> is missing?
>
> Hi Michael!
>
> I´ll say that till now, I used to hold much less detailed preparation
> meetings.
>
> I would just come, say hello, and, more or less,...
>
> 1. explain briefly OST for the ones that don´t know it: best conditions,
> how the event will go on, what the resulsts are,...
>
> 2. open a wide conversation to get to the core of their invitation. Then
> I would write a draft and fix it with the core group during the days after.
>
> 3. Spend dome time thinking on the invitation process: who&hows,...
>
> 4. speak about all the logistics, place, food, materials, helped by a
> mind-map in which I have organized all this info
>
> And it has worked ok so far.
>
> Knowing that your more detailed and paused focus worked hundred of times
> makes me open to try (some part of) it next time.
>
> I specially like your starting looking to the Day After....What is
> happening the day after the event? Which perspectives do I see now? What
> has changed? This, I´ll try next time, yes!
>
>
> It´s weird for me, anyway, to spend a 10:00-16:00 time slot in the
> preparation,... and it really makes sense, the sponsors and the
> facilitator start opening space in a calm and passionate way from the
> preparation meeting!
>
> Thanks so much for your wise advice and rich information pieces,
>
> best,
>
> Eleder
>
> 2013/5/30 Michael M Pannwitz <mmpannwitz at gmail.com
> <mailto:mmpannwitz at gmail.com>>
>
> Dear Eleder,
> the core idea of the planning meeting is that its not me as facilitator
> to do stuff that the sponsor of the event (and his planning group) can
> do themselves.
> So the first step is to find out who the sponsor is. This might sound
> silly, but in real life it is often surprising that it is not clear at all.
> If you find, that you yourself are the sponsor you can stop worrying and
> find a facilitator for your event.
> If you know you are not the sponsor and know who the sponsor is, tell
> him/her that, after it is clear it is going to be an event using OST
> (which means the prerequisites are in place, this must not be clear to
> you but the sponsor needs to find out), that a planning group needs to
> gather.
> This group should in some way mirror the organisation/community/group
> that is expected to gather in the open space event. Usually, the
> planning group consists of 5 to 20 people.
> They need to be invited by the sponsor to the planning meeting.
>
> Ok, here is the design of the planning meeting which takes 3,5 hours
> either before lunch or later in the morning with lunch as a break or in
> the afternoon or early evening... preferrably in the space in which the
> os also is planned
>
> 10:00 Break, Arriving, Coffee …..
>
>
> 10:30 Welcome by the sponsor who introduces the facilitator for the
> following steps
>
> Introducing ourselves All
> Introducing the agenda Facilitator
>
> 10:45 The Day After
> What is happening on "Monday, June 17, 2013, the day after the
> event? Which perspectives do I see now? What has changed?
>
> The group itself creates a Mindmap with their thoughts/inputs
>
> 11:15 My Theme for the Open Space event
> Individually 3 minutes,
> All announce their themes 2 minutes,
> Work in subgroups 15 minutes
> Reporting to the whole group 5 minutes
> Weighing the Themes 10 minutes
>
>
> Break beginning at noon
> Time for a look at the large meeting room and lunch
>
>
> 2:00 Our Theme / provisional
> Characteristics of an action-orienting theme….
> A small group (3 to 5) of volunteers sit in front of the entire
> group and designs the theme for the meeting, provide an extra chair for
> inputs from the large group, fish-bowl style.
>
> 2:45 Who all needs to be at the conference?
> So that the expectations expressed for the day after under the
> chosen theme will actually be met
> Brainstorm, identify participants essential for the process
> Check the Theme, still ok?
>
> 3:15 Nuts and Bolts
> Collect things to do
> Who will take care of what?
>
> 3:45 How was it today
>
>
> 4:00 End
>
> This design has been used hundreds of times and works with any group,
> even teachers, lawyers, scientists and mixtures of them and especially
> well with children and in neighborhood groups in all cultures around the
> globe.
>
> I will seperately send you a pdf documentation with pictures of a
> planning meeting.
>
> Greetings from Berlin
> mmp
>
>
>
> On 30.05.2013 16:56, Eleder_BuM wrote:
>
>
>
>
> Michael, you say,...
> /"if they in fact meet and follow the simple design I have described on
> this list."/
> /
> /could you tell us more about this design?
>
>
>
> Thanks so much for your attention,
>
> Eleder
>
> ____
>
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--
Michael M Pannwitz
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++49 - 30-772 8000
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