[OSList] From Elder: What to do when a conflicted and important part is missing?

Fri May 31 05:27:40 PDT 2013

Dear Elder,

to help answer your concern ............. "I specially like your starting looking to the Day After....What is happening the day after the event? Which perspectives do I see now? What has changed? This, I´ll try next time, yes! "

I mention that I'm developing my dissertation with that question.

I enclose the approach:

Problem Formulation

The general question asks whether the Open Space is an effective technique to produce sustainable organizational change and if it is superior to other organizational intervention techniques, which are based on smaller groups and a highly structured setting with a view of the objectives. This question can generally be divided into the following questions:

* Are individuals able to self-organize when subjected to an unstructured context?
* Open Space Is capable of producing organizational responses that the Organization needs?
* Do organizational change (to have occurred) sustainable over time?
* Do on these indicators than traditional techniques in terms of efficiency and effectiveness?

Research Objectives

General Purpose

Evaluate the effectiveness of the technique of Open Space, representing intervention techniques in large groups, to produce an organizational change that accounts for internal and external demands of the Organization.

Specific Objectives

* Analyze the operation of the Open Space and organizational skill.
* Measure and analyze the impact that technology has on the organization.
* Compare the Open Space with other organizational intervention technique.
* Contribute empirical and theoretical analysis of intervention techniques in large groups.

Of course, I appreciate your comments to the discussion in my thesis. Your input is a valuable aid.

Thank you, thank you very much.

Sincerely,

Patricio Bastian Duarte

Note: My native language is Spanish. Please excuse typos

De: oslist-bounces at lists.openspacetech.org [mailto:oslist-bounces at lists.openspacetech.org] En nombre de Eleder_BuM
Enviado el: viernes, 31 de mayo de 2013 5:50
Para: Michael M Pannwitz; World wide Open Space Technology email list
Asunto: Re: [OSList] What to do when a conflicted and important part is missing?

Hi Michael!
I´ll say that till now, I used to hold much less detailed preparation meetings.
I would just come, say hello, and, more or less,...
1. explain briefly OST for the ones that don´t know it: best conditions, how the event will go on, what the resulsts are,...
2. open a wide conversation to get to the core of their invitation. Then I would write a draft and fix it with the core group during the days after.
3. Spend dome time thinking on the invitation process: who&hows,...
4. speak about all the logistics, place, food, materials, helped by a mind-map in which I have organized all this info
And it has worked ok so far.
Knowing that your more detailed and paused focus worked hundred of times makes me open to try (some part of) it next time.
I specially like your starting looking to the Day After....What is happening the day after the event? Which perspectives do I see now? What has changed? This, I´ll try next time, yes!

It´s weird for me, anyway, to spend a 10:00-16:00 time slot in the preparation,... and it really makes sense, the sponsors and the facilitator start opening space in a calm and passionate way from the preparation meeting!

Thanks so much for your wise advice and rich information pieces,

best,
Eleder

2013/5/30 Michael M Pannwitz <mmpannwitz at gmail.com<mailto:mmpannwitz at gmail.com>>
Dear Eleder,
the core idea of the planning meeting is that its not me as facilitator to do stuff that the sponsor of the event (and his planning group) can do themselves.
So the first step is to find out who the sponsor is. This might sound silly, but in real life it is often surprising that it is not clear at all.
If you find, that you yourself are the sponsor you can stop worrying and find a facilitator for your event.
If you know you are not the sponsor and know who the sponsor is, tell him/her that, after it is clear it is going to be an event using OST (which means the prerequisites are in place, this must not be clear to you but the sponsor needs to find out), that a planning group needs to gather.
This group should in some way mirror the organisation/community/group that is expected to gather in the open space event. Usually, the planning group consists of 5 to 20 people.
They need to be invited by the sponsor to the planning meeting.

Ok, here is the design of the planning meeting which takes 3,5 hours either before lunch or later in the morning with lunch as a break or in the afternoon or early evening... preferrably in the space in which the os also is planned

10:00   Break, Arriving, Coffee .....

10:30   Welcome by the sponsor who introduces the facilitator for the following steps

        Introducing ourselves   All
        Introducing the agenda  Facilitator

10:45   The Day After
        What is happening on "Monday, June 17, 2013, the day after the event? Which perspectives do I see now? What has changed?

The group itself creates a Mindmap with their thoughts/inputs

11:15   My Theme for the Open Space event
        Individually                            3 minutes,
        All announce their themes               2 minutes,
        Work in subgroups                       15 minutes
        Reporting to the whole group            5 minutes
        Weighing the Themes                     10 minutes

Break beginning at noon
Time for a look at the large meeting room and lunch

2:00    Our Theme / provisional
        Characteristics of an action-orienting theme....
        A small group (3 to 5) of volunteers sit in front of the entire group and designs the theme for the meeting,  provide an extra chair for inputs from the large group, fish-bowl style.

2:45    Who all needs to be at the conference?
        So that the expectations expressed for the day after under the chosen theme will actually be met
        Brainstorm, identify participants essential for the process
        Check the Theme, still ok?

3:15 Nuts and Bolts
        Collect things to do
        Who will take care of what?

3:45 How was it today

4:00 End

This design has been used hundreds of times and works with any group, even teachers, lawyers, scientists and mixtures of them and especially well with children and in neighborhood groups in all cultures around the globe.

I will seperately send you a pdf documentation with pictures of a planning meeting.

Greetings from Berlin
mmp

On 30.05.2013 16:56, Eleder_BuM wrote:

Michael, you say,...
/"if they in fact meet and follow the simple design I have described on
this list."/
/
/could you tell us more about  this design?

Thanks so much for your attention,

Eleder
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