[OSList] What to do when a conflicted and important part is missing?

Fri May 31 02:50:29 PDT 2013

Hi Michael!

I´ll say that till now, I used to hold much less detailed preparation
meetings.

I would just come, say hello, and, more or less,...
1. explain briefly OST for the ones that don´t know it: best conditions,
how the event will go on, what the resulsts are,...
2. open a wide conversation to get to the core of their invitation. Then I
would write a draft and fix it with the core group during the days after.
3. Spend dome time thinking on the invitation process: who&hows,...
4. speak about all the logistics, place, food, materials, helped by a
mind-map in which I have organized all this info
And it has worked ok so far.

Knowing that your more detailed and paused focus worked hundred of times
makes me open to try (some part of) it next time.

I specially like your starting looking to the Day After....What is
happening the day after the event? Which perspectives do I see now? What
has changed? This, I´ll try next time, yes!

It´s weird for me, anyway, to spend a 10:00-16:00 time slot in the
preparation,... and it really makes sense, the sponsors and the facilitator
start opening space in a calm and passionate way from the preparation
meeting!

Thanks so much for your wise advice and rich information pieces,

best,

Eleder

2013/5/30 Michael M Pannwitz <mmpannwitz at gmail.com>

> Dear Eleder,
> the core idea of the planning meeting is that its not me as facilitator to
> do stuff that the sponsor of the event (and his planning group) can do
> themselves.
> So the first step is to find out who the sponsor is. This might sound
> silly, but in real life it is often surprising that it is not clear at all.
> If you find, that you yourself are the sponsor you can stop worrying and
> find a facilitator for your event.
> If you know you are not the sponsor and know who the sponsor is, tell
> him/her that, after it is clear it is going to be an event using OST (which
> means the prerequisites are in place, this must not be clear to you but the
> sponsor needs to find out), that a planning group needs to gather.
> This group should in some way mirror the organisation/community/group that
> is expected to gather in the open space event. Usually, the planning group
> consists of 5 to 20 people.
> They need to be invited by the sponsor to the planning meeting.
>
> Ok, here is the design of the planning meeting which takes 3,5 hours
> either before lunch or later in the morning with lunch as a break or in the
> afternoon or early evening... preferrably in the space in which the os also
> is planned
>
> 10:00   Break, Arriving, Coffee …..
>
>
> 10:30   Welcome by the sponsor who introduces the facilitator for the
> following steps
>
>         Introducing ourselves   All
>         Introducing the agenda  Facilitator
>
> 10:45   The Day After
>         What is happening on "Monday, June 17, 2013, the day after the
> event? Which perspectives do I see now? What has changed?
>
> The group itself creates a Mindmap with their thoughts/inputs
>
> 11:15   My Theme for the Open Space event
>         Individually                            3 minutes,
>         All announce their themes               2 minutes,
>         Work in subgroups                       15 minutes
>         Reporting to the whole group            5 minutes
>         Weighing the Themes                     10 minutes
>
>
> Break beginning at noon
> Time for a look at the large meeting room and lunch
>
>
> 2:00    Our Theme / provisional
>         Characteristics of an action-orienting theme….
>         A small group (3 to 5) of volunteers sit in front of the entire
> group and designs the theme for the meeting,  provide an extra chair for
> inputs from the large group, fish-bowl style.
>
> 2:45    Who all needs to be at the conference?
>         So that the expectations expressed for the day after under the
> chosen theme will actually be met
>         Brainstorm, identify participants essential for the process
>         Check the Theme, still ok?
>
> 3:15 Nuts and Bolts
>         Collect things to do
>         Who will take care of what?
>
> 3:45 How was it today
>
>
> 4:00 End
>
> This design has been used hundreds of times and works with any group, even
> teachers, lawyers, scientists and mixtures of them and especially well with
> children and in neighborhood groups in all cultures around the globe.
>
> I will seperately send you a pdf documentation with pictures of a planning
> meeting.
>
> Greetings from Berlin
> mmp
>
>
>
> On 30.05.2013 16:56, Eleder_BuM wrote:
>
>>
>>
>>
>> Michael, you say,...
>> /"if they in fact meet and follow the simple design I have described on
>> this list."/
>> /
>> /could you tell us more about  this design?
>>
>>
>> Thanks so much for your attention,
>>
>> Eleder
>>
>>     ____
>>
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