[OSList] What to do when a conflicted and important part is missing?

[Michael M Pannwitz]

Dear Eleder,
the core idea of the planning meeting is that its not me as facilitator 
to do stuff that the sponsor of the event (and his planning group) can 
do themselves.
So the first step is to find out who the sponsor is. This might sound 
silly, but in real life it is often surprising that it is not clear at all.
If you find, that you yourself are the sponsor you can stop worrying and 
find a facilitator for your event.
If you know you are not the sponsor and know who the sponsor is, tell 
him/her that, after it is clear it is going to be an event using OST 
(which means the prerequisites are in place, this must not be clear to 
you but the sponsor needs to find out), that a planning group needs to 
gather.
This group should in some way mirror the organisation/community/group 
that is expected to gather in the open space event. Usually, the 
planning group consists of 5 to 20 people.
They need to be invited by the sponsor to the planning meeting.

Ok, here is the design of the planning meeting which takes 3,5 hours 
either before lunch or later in the morning with lunch as a break or in 
the afternoon or early evening... preferrably in the space in which the 
os also is planned

10:00	Break, Arriving, Coffee …..


10:30	Welcome by the sponsor who introduces the facilitator for the 
following steps
  			
	Introducing ourselves	All
	Introducing the agenda	Facilitator

10:45	The Day After					
	What is happening on "Monday, June 17, 2013, the day after the event? 
Which perspectives do I see now? What has changed?
	
The group itself creates a Mindmap with their thoughts/inputs

11:15	My Theme for the Open Space event
	Individually 				3 minutes,
	All announce their themes		2 minutes,
	Work in subgroups			15 minutes
	Reporting to the whole group		5 minutes
	Weighing the Themes			10 minutes


Break beginning at noon
Time for a look at the large meeting room and lunch


2:00	Our Theme / provisional
	Characteristics of an action-orienting theme….
	A small group (3 to 5) of volunteers sit in front of the entire group 
and designs the theme for the meeting,  provide an extra chair for 
inputs from the large group, fish-bowl style.

2:45	Who all needs to be at the conference?
	So that the expectations expressed for the day after under the chosen 
theme will actually be met
	Brainstorm, identify participants essential for the process
	Check the Theme, still ok?

3:15 Nuts and Bolts
	Collect things to do
	Who will take care of what?

3:45 How was it today


4:00 End

This design has been used hundreds of times and works with any group, 
even teachers, lawyers, scientists and mixtures of them and especially 
well with children and in neighborhood groups in all cultures around the 
globe.

I will seperately send you a pdf documentation with pictures of a 
planning meeting.

Greetings from Berlin
mmp



On 30.05.2013 16:56, Eleder_BuM wrote:
>
>
>
> Michael, you say,...
> /"if they in fact meet and follow the simple design I have described on
> this list."/
> /
> /could you tell us more about  this design?
>
> Thanks so much for your attention,
>
> Eleder
>
>     ____