[OSList] Fwd: Re: What to do when a conflicted and important part is missing?
Michael M Pannwitz
mmpannwitz at gmail.com
Sat Jun 1 04:54:13 PDT 2013
Dear Eleder,
many ways work.
In my practice the second step, mostly quite a bit in advance of the
Planning Meeting, is to meet with the sponsor (this maybe the person of
the sponsor himself and I suggest everyone else on the sponsors side
that participates in the decision whether to actually use OST).
At this gathering I
---assist this mostly small group of deciders to find out whether the
prerequisites for an os event are in place
---have them share with each other what the "real business issue" is
(most of the time they are surprised how much they vary, seeing the need
to find common ground on the "core business issue")
---tell them, if they ask, a little about what is involved (Planning
Meeting, setting up the venue, event itself, Next Meeting)
and then, after no more than 90 minutes, leave with the suggestion that
we all sleep over this twice and that they contact me if they want to
work with me.
If they do and I also want to work with them, a Planning Meeting is
organized (they invite, I send them the design and a list of things that
are needed... time, by the way, is 3,5 hours, typically 9am to 12:30
followed by lunch or 3pm to 6:30 pm, sometimes, especially if volunteers
are involved, it can also be an evening session, 5:30 pm to 9pm... I
also point out that they should invite a group of people that in a way
would be typical of the folks they want at the event itself with a focus
on "getting the whole system in the room")
All the other stuff you mentioned in your mail I leave to the Planning
Group and the sponsor... all things they can do and usually are eager to
do (I do provide a design for the os-event and a list of stuff needed
for the event)... if it turns out that they are not eager or ready to do
the stuff necessary(they notice first) themselves, red bulbs start
blinking. They would no blink if I were to take on too many things they
could do themselves...
Greetings from Berlin
mmp
On 31.05.2013 11:50, Eleder_BuM wrote:
> Hi Michael!
>
> I´ll say that till now, I used to hold much less detailed preparation
> meetings.
>
> I would just come, say hello, and, more or less,...
> 1. explain briefly OST for the ones that don´t know it: best conditions,
> how the event will go on, what the resulsts are,...
> 2. open a wide conversation to get to the core of their invitation. Then
> I would write a draft and fix it with the core group during the days after.
> 3. Spend dome time thinking on the invitation process: who&hows,...
> 4. speak about all the logistics, place, food, materials, helped by a
> mind-map in which I have organized all this info
> And it has worked ok so far.
>
> Knowing that your more detailed and paused focus worked hundred of times
> makes me open to try (some part of) it next time.
>
> I specially like your starting looking to the Day After....What is
> happening the day after the event? Which perspectives do I see now? What
> has changed? This, I´ll try next time, yes!
>
> It´s weird for me, anyway, to spend a 10:00-16:00 time slot in the
> preparation,... and it really makes sense, the sponsors and the
> facilitator start opening space in a calm and passionate way from the
> preparation meeting!
>
> Thanks so much for your wise advice and rich information pieces,
>
> best,
>
> Eleder
>
>
> 2013/5/30 Michael M Pannwitz <mmpannwitz at gmail.com
> <mailto:mmpannwitz at gmail.com>>
>
> Dear Eleder,
> the core idea of the planning meeting is that its not me as
> facilitator to do stuff that the sponsor of the event (and his
> planning group) can do themselves.
> So the first step is to find out who the sponsor is. This might
> sound silly, but in real life it is often surprising that it is not
> clear at all.
> If you find, that you yourself are the sponsor you can stop worrying
> and find a facilitator for your event.
> If you know you are not the sponsor and know who the sponsor is,
> tell him/her that, after it is clear it is going to be an event
> using OST (which means the prerequisites are in place, this must not
> be clear to you but the sponsor needs to find out), that a planning
> group needs to gather.
> This group should in some way mirror the
> organisation/community/group that is expected to gather in the open
> space event. Usually, the planning group consists of 5 to 20 people.
> They need to be invited by the sponsor to the planning meeting.
>
> Ok, here is the design of the planning meeting which takes 3,5 hours
> either before lunch or later in the morning with lunch as a break or
> in the afternoon or early evening... preferrably in the space in
> which the os also is planned
>
> 10:00 Break, Arriving, Coffee …..
>
>
> 10:30 Welcome by the sponsor who introduces the facilitator for
> the following steps
>
> Introducing ourselves All
> Introducing the agenda Facilitator
>
> 10:45 The Day After
> What is happening on "Monday, June 17, 2013, the day after
> the event? Which perspectives do I see now? What has changed?
>
> The group itself creates a Mindmap with their thoughts/inputs
>
> 11:15 My Theme for the Open Space event
> Individually 3 minutes,
> All announce their themes 2 minutes,
> Work in subgroups 15 minutes
> Reporting to the whole group 5 minutes
> Weighing the Themes 10 minutes
>
>
> Break beginning at noon
> Time for a look at the large meeting room and lunch
>
>
> 2:00 Our Theme / provisional
> Characteristics of an action-orienting theme….
> A small group (3 to 5) of volunteers sit in front of the
> entire group and designs the theme for the meeting, provide an
> extra chair for inputs from the large group, fish-bowl style.
>
> 2:45 Who all needs to be at the conference?
> So that the expectations expressed for the day after under
> the chosen theme will actually be met
> Brainstorm, identify participants essential for the process
> Check the Theme, still ok?
>
> 3:15 Nuts and Bolts
> Collect things to do
> Who will take care of what?
>
> 3:45 How was it today
>
>
> 4:00 End
>
> This design has been used hundreds of times and works with any
> group, even teachers, lawyers, scientists and mixtures of them and
> especially well with children and in neighborhood groups in all
> cultures around the globe.
>
> I will seperately send you a pdf documentation with pictures of a
> planning meeting.
>
> Greetings from Berlin
> mmp
>
>
>
> On 30.05.2013 16:56, Eleder_BuM wrote:
>
>
>
>
> Michael, you say,...
> /"if they in fact meet and follow the simple design I have
> described on
> this list."/
> /
> /could you tell us more about this design?
>
>
> Thanks so much for your attention,
>
> Eleder
>
> ____
>
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--
Michael M Pannwitz
Draisweg 1, 12209 Berlin, Germany
++49 - 30-772 8000
Check out the Open Space World Map presently showing 410 resident Open
Space Workers in 72 countries working in a total of 143 countries
worldwide: www.openspaceworldmap.org
--
Michael M Pannwitz
Draisweg 1, 12209 Berlin, Germany
++49 - 30-772 8000
Check out the Open Space World Map presently showing 410 resident Open
Space Workers in 72 countries working in a total of 143 countries
worldwide: www.openspaceworldmap.org
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