[OSList] What to do when a conflicted and important part is missing?

[Paul Nunesdea]

Really liked this pre-OS group planning process Michael, thanks for sharing...

From my iPad

On 30/05/2013, at 18:33, Michael M Pannwitz <mmpannwitz at gmail.com> wrote:

> Dear Eleder,
> the core idea of the planning meeting is that its not me as facilitator to do stuff that the sponsor of the event (and his planning group) can do themselves.
> So the first step is to find out who the sponsor is. This might sound silly, but in real life it is often surprising that it is not clear at all.
> If you find, that you yourself are the sponsor you can stop worrying and find a facilitator for your event.
> If you know you are not the sponsor and know who the sponsor is, tell him/her that, after it is clear it is going to be an event using OST (which means the prerequisites are in place, this must not be clear to you but the sponsor needs to find out), that a planning group needs to gather.
> This group should in some way mirror the organisation/community/group that is expected to gather in the open space event. Usually, the planning group consists of 5 to 20 people.
> They need to be invited by the sponsor to the planning meeting.
> 
> Ok, here is the design of the planning meeting which takes 3,5 hours either before lunch or later in the morning with lunch as a break or in the afternoon or early evening... preferrably in the space in which the os also is planned
> 
> 10:00    Break, Arriving, Coffee …..
> 
> 
> 10:30    Welcome by the sponsor who introduces the facilitator for the following steps
>            
>    Introducing ourselves    All
>    Introducing the agenda    Facilitator
> 
> 10:45    The Day After                    
>    What is happening on "Monday, June 17, 2013, the day after the event? Which perspectives do I see now? What has changed?
>    
> The group itself creates a Mindmap with their thoughts/inputs
> 
> 11:15    My Theme for the Open Space event
>    Individually                3 minutes,
>    All announce their themes        2 minutes,
>    Work in subgroups            15 minutes
>    Reporting to the whole group        5 minutes
>    Weighing the Themes            10 minutes
> 
> 
> Break beginning at noon
> Time for a look at the large meeting room and lunch
> 
> 
> 2:00    Our Theme / provisional
>    Characteristics of an action-orienting theme….
>    A small group (3 to 5) of volunteers sit in front of the entire group and designs the theme for the meeting,  provide an extra chair for inputs from the large group, fish-bowl style.
> 
> 2:45    Who all needs to be at the conference?
>    So that the expectations expressed for the day after under the chosen theme will actually be met
>    Brainstorm, identify participants essential for the process
>    Check the Theme, still ok?
> 
> 3:15 Nuts and Bolts
>    Collect things to do
>    Who will take care of what?
> 
> 3:45 How was it today
> 
> 
> 4:00 End
> 
> This design has been used hundreds of times and works with any group, even teachers, lawyers, scientists and mixtures of them and especially well with children and in neighborhood groups in all cultures around the globe.
> 
> I will seperately send you a pdf documentation with pictures of a planning meeting.
> 
> Greetings from Berlin
> mmp
> 
> 
> 
> On 30.05.2013 16:56, Eleder_BuM wrote:
>> 
>> 
>> 
>> Michael, you say,...
>> /"if they in fact meet and follow the simple design I have described on
>> this list."/
>> /
>> /could you tell us more about  this design?
>> 
>> Thanks so much for your attention,
>> 
>> Eleder
>> 
>>    ____
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