[OSList] how to organize record of proceedings in a 3h1/2 OST format ?

[Koos de Heer]

Hi Christine,

You are right, a slot for typing reports will kill the energy. It is 
my experience that in short OS meetings, people will not take the 
time to sit down at a computer to write reports outside of sessions. 
The time is so short that they want to use every minute of it to be 
in conversations.

So what I usually do when I have a short meeting is to provide flip 
charts and markers in each break out space and encourage people to 
use the flip chart to record their meeting. This has a number of advantages:
- the report is created on the fly;
- the report is created by the whole group, or at least for the whole 
group to see and to contribute;
- flip chart and markers invite much more creativity and graphical 
outbursts than a computer screen with MS Word;
- the report is done when the session is done.

As soon as the session is over, I collect and photograph the flip 
charts. On a computer, I put the pictures in a PDF document that is 
ready for distribution within a half hour and lands in people's 
mailboxes before they get home.

I hope this helps.

Good luck with it and let me know if you have any more questions

Koos


At 22:32 19-11-2012, christine koehler wrote:
>Hi dear OS community
>
>I'll be facilitating soon a short OS event of about 3h1/2, at the 
>end of a 2 days conference for women involved in politics.
>The host insists on having typed proceedings, because she expects 
>the OS part to boost empowerment in participants and encourage them 
>to be more and more professional in their involvement (and stay in 
>politics in spite of all kind of troubles women face in this kind of career.).
>
>In the beginning she was thinking of having staff type reports but I 
>discouraged her and she agreed to it. So we will have computers to 
>type reports . Reports will be typed by participants themselves.
>
>However I never organized typed reports within such a short event so 
>I would appreciate your advices and experiences.
>Right now I suggested 2 rounds of one-hour-session then a break of 
>1/2h in order to type reports then closing circle. But that makes 
>the break quite late in the afternoon and just before the closing 
>circle: this doesn't feel optimal.
>
>What would you suggest ?
>
>Christine
>
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