OST 1,5 day: Any suggestion?

[Michael M Pannwitz]

Dear Deborah,
you had some great advice.
Here is my idea for a design:

Day 1
16:00 Opening
17:15 Breakout session (they might do something other than "discuss")
18:30 Breakout session
something to eat, have it available from 19:30 onwards for those that 
are very hungry or are already finished with their session
20:15 Evening News with invitation for more issues to be posted
20:45 End of the day

Day 2

  9:00 Morning announcements and one more opportunity to post issues
  9:30 Breakout session
10:45 Breakout session
12:00 Reading and augmenting the reports (for this you post all the 
reports in the main room with an A4 augmentation sheet next to each 
report so that everyone can read and augment the reports...no printed 
Book of Proceedings, yet...your crew sets this up while people are still 
in the break out session...its like a second News Wall but now with the 
additional sheets for augmentation...being in the main room does make a 
community exercise out of this with people reading, walking around, 
discussing, asking questions, digesting all the stuff they produced).
13:00 Lunch
14:00 Action Planning (as Koos suggested, sometimes also called Action 
Space, yes, forget the prioritisation, there is no energy in it, its 
turned out to be a statistical exercise that does not promote passion 
and responsibility and only delays people to get into the Action act).

17:30 Final cercle
18:00 End of the day

The Reading etc. session at noon followed by lunch has somewhat the 
function of "sleeping"...actually, I call the Action Planning the "third 
day" on the experience that a 3-day event is optimal, even if the "third 
day" is, as in the event you will facilitate, on the "second day".

While the participants are having lunch and then enjoy Action Planning 
your crew can produce the Book in the background, including the 
"augmentation sheets". The book will be available to everyone on their 
way out as they leave the event (it has become quite a practice in the 
events I am facilitating that there no longer is a paper Book but that 
the Book appears as an e-Book, pdf, on a website for the participants or 
even for everybody interested in the book...it might go online without 
the contact list with all the contact data for the participants).

The advantage you have with a night between "day 1" and "day 2" is that 
participants have 2 more opportunities to offer isssues (especially 
those also, that arrive only on the second day).

Here are some links to details:

Action Planning, a very detailed description of the process, Koos 
mentioned, in English
http://en.boscop.org/pages/30-action-planning

Augmentation Form (in German)for the reading and augmentation part
http://de.boscop.org/pages/27-augmentation

Next Step form (in German) for the Action Planning
> http://www.boscop.org/pages/28-naechster-schritt

The forms are MS word documents that you can download and adjust to the 
details of the event you are facilitating.

By the way, its a good enforcer for sustainibility if the date of the 
Next Meeting is known even before the event.

Have a great time
mmp



Déborah Maarek wrote:
> Hi Koos,
> 
> Thank you so much for your answer!
> 
> Regarding the time, the participants are part of a group of people who 
> come every tuesday night (from 18:00 to 21:00) to listen ton conference 
> about "transition town, energy, climat change, new currencies...".
> Each tuesday there is one conference, than a break with food, then a 
> second conference and food again.
> 
> That's why we had the idea to do the first half day until 21:00 with 
> food supply during the 2 last discusisons.
> 
> I think your right that it is strange to have a session in the second 
> morning. It would be better to make them happen all in the same period.
> 
> I am curious about what you call storytelling? How do you facilitate 
> that? Wouldn't the participants be surprise and maybe not so happy just 
> to tell or listen to stories?
> 
> Can you tell me more about that?
> 
> 
> Best regards,
> 
> Déborah Maarek
> 
> Awareness Consulting
> 
> Rue de Toulouse, 15 - 1040 Brussels, Belgique
> 
> T: +32 (0) 2 219 33 35 - Gsm: +32 (0) 495 38 98 88
> 
> deborahmaarek at awareness-consulting.net
> 
> www.awarenessconsulting.com
> 
> Skype: deborahmaarek
> 
> 
> Le 20-oct.-09 à 22:37, Koos de Heer a écrit :
> 
>> Hi Deborah,
>>
>> Looking at your program, the first thing that comes to mind is that it 
>> will work, as Open Space always works when done with good intentions. 
>> The second thing is that it feels a little strange to have three 
>> sessions on one side of the night and the fourth session on the other 
>> side. For me, the night is a boundary and I usually use it in that 
>> way. Usually when I do a 1,5 day Open Space event, I have a full day 
>> first with all the sessions and then the morning of the second day for 
>> convergence and action planning. The night is the time when everything 
>> from the sessions can settle down and boil and simmer and stew.
>>
>> In your time frame, with a night and a full day, I would consider 
>> doing just storytelling and sharing on the first day, and sessions as 
>> well as convergence on the second day (sessions in the morning, 
>> convergence in the afternoon, that gives you the lunch break for 
>> printing reports).
>>
>> My third thougt looking at your program is that folks will get very 
>> hungry when dinner is at 21:00, but maybe that is normal in France.
>>
>> By the way, I have abandoned the priority voting. I find it sort of 
>> messy and clumsy. I simply open the space again, with a new agenda for 
>> action planning. Very elegant and powerful.
>>
>> Good luck
>>
>> Koos
>>
>>
>> At 19:17 20-10-2009, Déborah Maarek wrote:
>>> Hello again,
>>>
>>> Working on a OST for Rennes City in France, I would like to have you 
>>> experience about the timing to propose for a 1,5 day event!
>>>
>>> One of the pb is that the host is afraid that many people will come 
>>> only the first day or only the second day.
>>> How can we manage this kind of situation?
>>>
>>> Just to give you the context: The OST is about Rennes, post carbon 
>>> city. They have to reach -20% CO2 in 2020 and they want to consult 
>>> the citizen (around 100 to 160 participants: inhabitants, companies, 
>>> politics...)
>>>
>>> My idea is to do most of the emergence part during the first day:
>>>
>>> Day 1
>>> 16:00Opening
>>> 17:00Discussion 1
>>> 18:00Discussion 2
>>> 19:00Discussion 3
>>> 20:00News of the day
>>> 20:45End of the day
>>>
>>> Day 2
>>>
>>> 9:00Morning news*
>>> 9:30Discussion 4
>>> 10:30End of writting the reports
>>> 11:00Reading
>>> 12:30Vote of priorities
>>> 13:00Lunch
>>> 14:00Action Plan
>>> 15:30Action Plan presentation
>>> 16:15Personal Action Plan
>>> 17:00Final cercle
>>> 18:00End of the day
>>>
>>> My idea is that after the morning news, I will explain to the "new" 
>>> participants the process so that they are not lost and they can do 
>>> the 4th discussion.
>>> Would it be strange?
>>>
>>> I imagine that it is very short for printing 100 or 160 reports after 
>>> the 4th discussion...
>>> But also if I take more time, what would the participants do during 
>>> this "off" time?
>>>
>>> If you have any suggestion, ideas or experience, I would love to hear 
>>> them!!
>>>
>>> Thank you for your help and support
>>>
>>> Best regards,
>>>
>>> Déborah
>>>
>>>
>>>
>>>
>>> Déborah Maarek
>>>
>>> Awareness Consulting
>>>
>>> Rue de Toulouse, 15 - 1040 Brussels, Belgique
>>>
>>> T: +32 (0) 2 219 33 35 - Gsm: +32 (0) 495 38 98 88
>>>
>>> deborahmaarek at awareness-consulting.net
>>>
>>> www.awarenessconsulting.com
>>>
>>> Skype: deborahmaarek
>>>
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-- 
Michael M Pannwitz, boscop eg
Draisweg 1, 12209 Berlin, Germany
++49-30-772 8000
mmpanne at boscop.org
www.boscop.org


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