Fitting open space into a research conference
Communications Esther Matte
ematte at excellence.ca
Mon Dec 3 03:38:12 PST 2007
Hello again Dirk,
Woke up this morning wondering if it would work
to have the wall divided in three parts: the
individual scheduled events grouped on say the
left part of the wall and the rest open to topics
people will put up, the right side being reserved
for "new topics" after the opening on the Monday.
You would open the space on the Monday, and then
people would self-manage for the rest of the
week, and closing on the last day.
I can see this working in my head with break-out
rooms, at least a few for discussions, and one
for the News Room and posted reports so that
anyone can walk in and read if they wish to, even
while someone is presenting in the main hall. Now
in real life... any thoughts anyone?
Cheers from snow-stormed Verchères :-)
Esther
At 23:00 2007-12-01, you wrote:
>Hello everyone,
>
>I'm involved with a variety of research
>conferences and would like to better understand
>how you can fit open space into a research
>conference with a set time-grid and competing
>events. I searched the OSList archives and the
>web but didn't find anything so I hope it is ok
>to ask here. (And a pointer to a previous
>discussion would be a perfect and much appreciated answer.)
>
>The research conferences I'm involved in
>typically have a fixed time grid with two
>morning slots of 90min (30min coffee break in
>between), lunch, and two afternoon slots of
>90min (also 30min coffee break in between). We
>have had open space at two such conferences now,
>and in both cases it worked, but open space
>remained in competition with "the regular
>program" i.e. set talks. We tried to schedule
>the open space opening and ending to be without
>competing event but that made them very early
>(late) i.e. at 8am and at 5pm. The reason open
>space worked was certainly the excellent
>facilitators we got, but also the enthusiasm of
>folks at these about 100 people conferences.
>
>I'm trying to bring this now to a much larger
>research conference, which has > 1000 people
>attending. I only have control over "my track"
>but that track has considerable influence. Open
>space is viewed as an experiment as it has never
>been done before at this conference. I get one
>day with no competing events (Monday) and then
>three days of the main conference (Tue-Thu) with
>lots of competing events. On Monday we can
>structure the day the way we want it, on Tue-Thu
>we have the aforementioned 90min sessions with
>coffee breaks and lunch in between. Typical
>problems I expect and wonder how to deal with them:
>
>- plenty of folks who attend don't know much about open space
>- many folks will show up in the middle of the
>day or just 30min late not knowing how it works expecting to participate
>- the competing events will make people come and
>go in a disruptive way (but maybe that's just the law of the two feet :-)
>
>This year (2008), we have two specific additional challenges
>
>- we have no idea how many people will actually
>show up for the open space part
>- space is at a premium, we may have to share a
>large hall so I wonder whether that's disruptive as well
>
>Also, does it make sense to have open space
>afternoons (rather than full days)? I'm thinking
>of reducing event competition by having open
>space in the afternoon only on the three busy days Tuesday-Thursday.
>
>The event will take place in Oct 2008 and we'll
>try to be smart about it until then to take some
>of the guesswork out of the equation. I.e. early
>engagement like inquiring about expected open
>space participation at registration time.
>
>Also, I'm a big fan of wikis, and intend to
>build up buzz and pre-organization on a wiki
>leading up to the conference itself.
>
>Any thoughts would be appreciated.
>
>Dirk
>
>
>PS: We will be looking for a facilitator.
>Obviously, this is a paid job, though the
>research conference itself is not rich. Here a first blurp:
>
>Open Space Facilitation Engagement Oct 2008 Nashville TN
>
>For OOPSLA 2008, we are looking for an
>experienced open space facilitator near
>Nashville, TN. Your engagement will be to
>facilitate one full (and hopefully intense) day
>of open space + several half days. Part of the
>job is explaining open space to those who don't
>know it yet---which we expect to be many as this
>is the first attempt of having open space at
>OOPSLA. OOPSLA is a >1000 people computer
>science (research) conference, but we expect a
>significantly smaller number of people to
>participate in the open space part only (current
>estimate is between 100 and 300). Location is
>Nashville Convention Center, time and date is
>October 2008, with initial and occasional
>consultations before then to prepare for the
>meeting. For further questions, please contact Dirk Riehle, dirk at riehle.org
>
>--
>Phone: + 1 (650) 215 3459
>Web: http://www.riehle.org
>
>
>*
>*
>==========================================================
>OSLIST at LISTSERV.BOISESTATE.EDU
>------------------------------
>To subscribe, unsubscribe, change your options,
>view the archives of oslist at listserv.boisestate.edu:
>http://listserv.boisestate.edu/archives/oslist.html
>
>To learn about OpenSpaceEmailLists and OSLIST FAQs:
>http://www.openspaceworld.org/oslist
>
>__________ Information NOD32 2697 (20071202) __________
>
>Ce message a ete verifie par NOD32 Antivirus System.
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>From Mon Dec 3 08:35:22 2007
Message-Id: <MON.3.DEC.2007.083522.0500.>
Date: Mon, 3 Dec 2007 08:35:22 -0500
Reply-To: deborah at hartmann.net
To: OSLIST <OSLIST at LISTSERV.BOISESTATE.EDU>
From: Deborah Hartmann <deborah at hartmann.net>
Subject: Re: Fitting open space into a research conference
In-Reply-To: <0JSH005GX1NQK030 at VL-MH-MR001.ip.videotron.ca>
MIME-Version: 1.0
Content-Type: multipart/alternative;
boundary="------------050206000007090103000205"
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--------------050206000007090103000205
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Content-Transfer-Encoding: quoted-printable
OK, real world: here we go.
ONE: Qcon London
---------------------
I sponsored a one-day track in a regular conf like this:
- Opening the Space (plenary for this track: all participants in my=20
track were invited, nothing else was planned within my track at this time=
)
- Sessions (OS and "talking heads" in parallel, in two different but=20
near-by spaces, sessions timed so people could wander between the two=20
with less disruption )
- Closing the Space (plenary).
You can see our schedule online here:
http://qcon.infoq.com/london-2007/tracks/show_track.jsp?trackOID=3D38
One interesting side effect was: some of the people who were waiting=20
only for the talking heads sessions came to the Opening because there=20
wasn't anything else, and so they learned about OpenSpace. We had a=20
small group, perhaps 120 people in all, of which about 40 came to the=20
Opening Circle. This might be different from other conferences, in that=20
some people came to the conf particularly for this track, so we were not =
necessarily competing with the other three tracks happening on that day.
I wasn't in the room much, as I was hosting two tracks at once, and of=20
course the talking heads one took a lot more work! :-)
Diana Larsen was our facilitator (yay!). Diana, do you have any=20
reflections on how that event worked for the participants?
XPdays NorthAmerica:
-----------------------
We used to run the Opening Circle in parallel to a tutorial. When we=20
stopped doing that, the complexion of the event changed. It felt more=20
like a party, there was more flow between OS and tutorials, because=20
poeple understood the rules of engagement in the (very new to them) Open =
Space area. Now, these are small events, 30 to 50 people.
Agile conferences:
------------------
At Agile2006 (1100 participants) the Opening Circle was run opposite=20
about twelve other tracks. Turnout was small (20 people?) and very=20
disappointing for some of us who attended - we felt OS hadn't been given =
the attention it needed at that event, to let it really energise people. =
Mind you, some great sessions still took place! However, in my opinion,=20
this is an antipattern. Making the Opening Circle more of a plenary=20
event (maybe only putting one or two events opposite it?) might help.=20
Some of us would like to see the whole event opened with the Opening=20
Circle, but it's a real conundrum, with 1600 people expected at our next =
event. Multiple, concurrent Opening Circles might be fun! We'll see what =
this year's committee has in mind - I'm not on it.
Who else has stories about this? Kaliya, I bet.
Have a good week
deb
Communications Esther Matte wrote:
> Hello again Dirk,
>
> Woke up this morning wondering if it would work to have the wall=20
> divided in three parts: the individual scheduled events grouped on say =
> the left part of the wall and the rest open to topics people will put=20
> up, the right side being reserved for "new topics" after the opening=20
> on the Monday. You would open the space on the Monday, and then people =
> would self-manage for the rest of the week, and closing on the last day=
=2E
>
> I can see this working in my head with break-out rooms, at least a few =
> for discussions, and one for the News Room and posted reports so that=20
> anyone can walk in and read if they wish to, even while someone is=20
> presenting in the main hall. Now in real life... any thoughts anyone?
>
> Cheers from snow-stormed Verch=E8res :-)
>
> Esther
>
> At 23:00 2007-12-01, you wrote:
>> Hello everyone,
>>
>> I'm involved with a variety of research conferences and would like to =
>> better understand how you can fit open space into a research=20
>> conference with a set time-grid and competing events. I searched the=20
>> OSList archives and the web but didn't find anything so I hope it is=20
>> ok to ask here. (And a pointer to a previous discussion would be a=20
>> perfect and much appreciated answer.)
>>
>> The research conferences I'm involved in typically have a fixed time=20
>> grid with two morning slots of 90min (30min coffee break in between), =
>> lunch, and two afternoon slots of 90min (also 30min coffee break in=20
>> between). We have had open space at two such conferences now, and in=20
>> both cases it worked, but open space remained in competition with=20
>> "the regular program" i.e. set talks. We tried to schedule the open=20
>> space opening and ending to be without competing event but that made=20
>> them very early (late) i.e. at 8am and at 5pm. The reason open space=20
>> worked was certainly the excellent facilitators we got, but also the=20
>> enthusiasm of folks at these about 100 people conferences.
>>
>> I'm trying to bring this now to a much larger research conference,=20
>> which has > 1000 people attending. I only have control over "my=20
>> track" but that track has considerable influence. Open space is=20
>> viewed as an experiment as it has never been done before at this=20
>> conference. I get one day with no competing events (Monday) and then=20
>> three days of the main conference (Tue-Thu) with lots of competing=20
>> events. On Monday we can structure the day the way we want it, on=20
>> Tue-Thu we have the aforementioned 90min sessions with coffee breaks=20
>> and lunch in between. Typical problems I expect and wonder how to=20
>> deal with them:
>>
>> - plenty of folks who attend don't know much about open space
>> - many folks will show up in the middle of the day or just 30min late =
>> not knowing how it works expecting to participate
>> - the competing events will make people come and go in a disruptive=20
>> way (but maybe that's just the law of the two feet :-)
>>
>> This year (2008), we have two specific additional challenges
>>
>> - we have no idea how many people will actually show up for the open=20
>> space part
>> - space is at a premium, we may have to share a large hall so I=20
>> wonder whether that's disruptive as well
>>
>> Also, does it make sense to have open space afternoons (rather than=20
>> full days)? I'm thinking of reducing event competition by having open =
>> space in the afternoon only on the three busy days Tuesday-Thursday.
>>
>> The event will take place in Oct 2008 and we'll try to be smart about =
>> it until then to take some of the guesswork out of the equation. I.e. =
>> early engagement like inquiring about expected open space=20
>> participation at registration time.
>>
>> Also, I'm a big fan of wikis, and intend to build up buzz and=20
>> pre-organization on a wiki leading up to the conference itself.
>>
>> Any thoughts would be appreciated.
>>
>> Dirk
>>
>>
>> PS: We will be looking for a facilitator. Obviously, this is a paid=20
>> job, though the research conference itself is not rich. Here a first=20
>> blurp:
>>
>> Open Space Facilitation Engagement Oct 2008 Nashville TN
>>
>> For OOPSLA 2008, we are looking for an experienced open space=20
>> facilitator near Nashville, TN. Your engagement will be to facilitate =
>> one full (and hopefully intense) day of open space + several half=20
>> days. Part of the job is explaining open space to those who don't=20
>> know it yet---which we expect to be many as this is the first attempt =
>> of having open space at OOPSLA. OOPSLA is a >1000 people computer=20
>> science (research) conference, but we expect a significantly smaller=20
>> number of people to participate in the open space part only (current=20
>> estimate is between 100 and 300). Location is Nashville Convention=20
>> Center, time and date is October 2008, with initial and occasional=20
>> consultations before then to prepare for the meeting. For further=20
>> questions, please contact Dirk Riehle, dirk at riehle.org
>>
>> --=20
>> Phone: + 1 (650) 215 3459
>> Web: http://www.riehle.org
>>
>>
>> *
>> *
>> =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
=3D=3D=3D=3D=3D=3D=3D=3D=3D
>> OSLIST at LISTSERV.BOISESTATE.EDU
>> ------------------------------
>> To subscribe, unsubscribe, change your options,
>> view the archives of oslist at listserv.boisestate.edu:
>> http://listserv.boisestate.edu/archives/oslist.html
>>
>> To learn about OpenSpaceEmailLists and OSLIST FAQs:
>> http://www.openspaceworld.org/oslist
>>
>> __________ Information NOD32 2697 (20071202) __________
>>
>> Ce message a ete verifie par NOD32 Antivirus System.
>> http://www.nod32.com
>>
>
> *
> *
> =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
=3D=3D=3D=3D=3D=3D=3D=3D=3D
> OSLIST at LISTSERV.BOISESTATE.EDU
> ------------------------------
> To subscribe, unsubscribe, change your options,
> view the archives of oslist at listserv.boisestate.edu:
> http://listserv.boisestate.edu/archives/oslist.html
>
> To learn about OpenSpaceEmailLists and OSLIST FAQs:
> http://www.openspaceworld.org/oslist
>
>
--=20
Deborah Hartmann
Agile Process Improvement Coach
Lead Editor for InfoQ.com/Agile
deborah.hartmann.net
416.996.4337
"My advice is to do it by the book,
get good at the practices,
then do as you will.
Many people want to skip to step three.
How do they know? " -- Ron Jeffries=20
*
*
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D
OSLIST at LISTSERV.BOISESTATE.EDU
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OK, real world: here we go.<br>
<br>
ONE: Qcon London<br>
---------------------<br>
I sponsored a one-day track in a regular conf like this:<br>
- Opening the Space (plenary for this track: all participants in my
track were invited, nothing else was planned within my track at this
time)<br>
- Sessions (OS and "talking heads" in parallel, in two different but
near-by spaces, sessions timed so people could wander between the two
with less disruption )<br>
- Closing the Space (plenary).<br>
<br>
You can see our schedule online here:<br>
<a class="moz-txt-link-freetext" href="http://qcon.infoq.com/london-2007/tracks/show_track.jsp?trackOID=38">http://qcon.infoq.com/london-2007/tracks/show_track.jsp?trackOID=38</a><br>
<br>
One interesting side effect was: some of the people who were waiting
only for the talking heads sessions came to the Opening because there
wasn't anything else, and so they learned about OpenSpace. We had a
small group, perhaps 120 people in all, of which about 40 came to the
Opening Circle. This might be different from other conferences, in that
some people came to the conf particularly for this track, so we were
not necessarily competing with the other three tracks happening on that
day.<br>
<br>
I wasn't in the room much, as I was hosting two tracks at once, and of
course the talking heads one took a lot more work! :-)<br>
Diana Larsen was our facilitator (yay!). Diana, do you have any
reflections on how that event worked for the participants? <br>
<br>
XPdays NorthAmerica:<br>
-----------------------<br>
We used to run the Opening Circle in parallel to a tutorial. When we
stopped doing that, the complexion of the event changed. It felt more
like a party, there was more flow between OS and tutorials, because
poeple understood the rules of engagement in the (very new to them)
Open Space area. Now, these are small events, 30 to 50 people.<br>
<br>
Agile conferences:<br>
------------------<br>
At Agile2006 (1100 participants) the Opening Circle was run opposite
about twelve other tracks. Turnout was small (20 people?) and very
disappointing for some of us who attended - we felt OS hadn't been
given the attention it needed at that event, to let it really energise
people. Mind you, some great sessions still took place! However, in my
opinion, this is an antipattern. Making the Opening Circle more of a
plenary event (maybe only putting one or two events opposite it?) might
help. Some of us would like to see the whole event opened with the
Opening Circle, but it's a real conundrum, with 1600 people expected at
our next event. Multiple, concurrent Opening Circles might be fun!
We'll see what this year's committee has in mind - I'm not on it.<br>
<br>
Who else has stories about this? Kaliya, I bet.<br>
Have a good week<br>
deb<br>
<br>
<br>
Communications Esther Matte wrote:
<blockquote cite="mid:0JSH005GX1NQK030 at VL-MH-MR001.ip.videotron.ca"
type="cite">Hello again Dirk,
<br>
<br>
Woke up this morning wondering if it would work to have the wall
divided in three parts: the individual scheduled events grouped on say
the left part of the wall and the rest open to topics people will put
up, the right side being reserved for "new topics" after the opening on
the Monday. You would open the space on the Monday, and then people
would self-manage for the rest of the week, and closing on the last
day.
<br>
<br>
I can see this working in my head with break-out rooms, at least a few
for discussions, and one for the News Room and posted reports so that
anyone can walk in and read if they wish to, even while someone is
presenting in the main hall. Now in real life... any thoughts anyone?
<br>
<br>
Cheers from snow-stormed Verchères :-)
<br>
<br>
Esther
<br>
<br>
At 23:00 2007-12-01, you wrote:
<br>
<blockquote type="cite">Hello everyone,
<br>
<br>
I'm involved with a variety of research conferences and would like to
better understand how you can fit open space into a research conference
with a set time-grid and competing events. I searched the OSList
archives and the web but didn't find anything so I hope it is ok to ask
here. (And a pointer to a previous discussion would be a perfect and
much appreciated answer.)
<br>
<br>
The research conferences I'm involved in typically have a fixed time
grid with two morning slots of 90min (30min coffee break in between),
lunch, and two afternoon slots of 90min (also 30min coffee break in
between). We have had open space at two such conferences now, and in
both cases it worked, but open space remained in competition with "the
regular program" i.e. set talks. We tried to schedule the open space
opening and ending to be without competing event but that made them
very early (late) i.e. at 8am and at 5pm. The reason open space worked
was certainly the excellent facilitators we got, but also the
enthusiasm of folks at these about 100 people conferences.
<br>
<br>
I'm trying to bring this now to a much larger research conference,
which has > 1000 people attending. I only have control over "my
track" but that track has considerable influence. Open space is viewed
as an experiment as it has never been done before at this conference. I
get one day with no competing events (Monday) and then three days of
the main conference (Tue-Thu) with lots of competing events. On Monday
we can structure the day the way we want it, on Tue-Thu we have the
aforementioned 90min sessions with coffee breaks and lunch in between.
Typical problems I expect and wonder how to deal with them:
<br>
<br>
- plenty of folks who attend don't know much about open space
<br>
- many folks will show up in the middle of the day or just 30min late
not knowing how it works expecting to participate
<br>
- the competing events will make people come and go in a disruptive way
(but maybe that's just the law of the two feet :-)
<br>
<br>
This year (2008), we have two specific additional challenges
<br>
<br>
- we have no idea how many people will actually show up for the open
space part
<br>
- space is at a premium, we may have to share a large hall so I wonder
whether that's disruptive as well
<br>
<br>
Also, does it make sense to have open space afternoons (rather than
full days)? I'm thinking of reducing event competition by having open
space in the afternoon only on the three busy days Tuesday-Thursday.
<br>
<br>
The event will take place in Oct 2008 and we'll try to be smart about
it until then to take some of the guesswork out of the equation. I.e.
early engagement like inquiring about expected open space participation
at registration time.
<br>
<br>
Also, I'm a big fan of wikis, and intend to build up buzz and
pre-organization on a wiki leading up to the conference itself.
<br>
<br>
Any thoughts would be appreciated.
<br>
<br>
Dirk
<br>
<br>
<br>
PS: We will be looking for a facilitator. Obviously, this is a paid
job, though the research conference itself is not rich. Here a first
blurp:
<br>
<br>
Open Space Facilitation Engagement Oct 2008 Nashville TN
<br>
<br>
For OOPSLA 2008, we are looking for an experienced open space
facilitator near Nashville, TN. Your engagement will be to facilitate
one full (and hopefully intense) day of open space + several half days.
Part of the job is explaining open space to those who don't know it
yet---which we expect to be many as this is the first attempt of having
open space at OOPSLA. OOPSLA is a >1000 people computer science
(research) conference, but we expect a significantly smaller number of
people to participate in the open space part only (current estimate is
between 100 and 300). Location is Nashville Convention Center, time and
date is October 2008, with initial and occasional consultations before
then to prepare for the meeting. For further questions, please contact
Dirk Riehle, <a class="moz-txt-link-abbreviated" href="mailto:dirk at riehle.org">dirk at riehle.org</a>
<br>
<br>
--
<br>
Phone: + 1 (650) 215 3459
<br>
Web: <a class="moz-txt-link-freetext" href="http://www.riehle.org">http://www.riehle.org</a>
<br>
<br>
<br>
*
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*
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<br>
------------------------------
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To subscribe, unsubscribe, change your options,
<br>
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<br>
<br>
To learn about OpenSpaceEmailLists and OSLIST FAQs:
<br>
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<br>
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__________ Information NOD32 2697 (20071202) __________
<br>
<br>
Ce message a ete verifie par NOD32 Antivirus System.
<br>
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<br>
<br>
</blockquote>
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*
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*
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<pre class="moz-signature" cols="60">--
Deborah Hartmann
Agile Process Improvement Coach
Lead Editor for InfoQ.com/Agile
deborah.hartmann.net
416.996.4337
"My advice is to do it by the book,
get good at the practices,
then do as you will.
Many people want to skip to step three.
How do they know? " -- Ron Jeffries </pre>
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