SV: Design question for an OS-meeting
Michael M Pannwitz
mmpanne at boscop.de
Thu Jun 29 01:09:11 PDT 2006
Dear Thomas,
in my previous post I describe a process before action planning that I
call "outlook" or "transition" where there is space for"think,
focus,exchange"...takes a total of 20 Minutes, involves people at the
individual level and in pairs, its always very intensive,
here is that part of the action planning sequence
"4. Circle, still. Transition: I ask people to deposit their books etc.
under their chairs recalling that they have worked for so many hours on
so many issues and produced so many reports that are now in the book.
And then I ask "What does all that mean to you, to your work, your life,
the organization you work and live in? You have 7 minutes to reflect
just on your own. There is paper and pens to jot down things if you find
that helpful".
5. The 7 minutes are spent in the circle, a great hush spreads, utter
silence and concentration. After 7 minutes I give the faintest possible
temple bell sound and invite them to spend 13 minutes in pairs to draw
on each others resources to understand better what all they have been
engaged in the last x days for their future. A great din breaks lose,
everyone engaged in intense interchange.
6. Ring the bell (loud, this time) (in the meantime A3 sheets and
markers returned to the center, pinwalls spread around the circle) and I
invite people to reflect on what it is that needs to grow hands and feet
and a heart and a head (sometimes I add "and wings") and to step up,
write it down, state their name, state the action planned and hand it to
one of the helpers (they spread the action sheets around the room). The
number of actions people are wanting to take is pretty unpredictable. I
saw situations where a group of 27 had 35 action plans, or a group of
100 with 12 or 200 with 27. "
cheers and good luck in August
mmp
Thomas Herrmann wrote:
> Oooaoo, dear friends
> Thanks for everything you shared, there are so many different topics in
> this one - looking forward to OSonOS and we´ll work further on them!
> We all have different experiences and I enjoy learning from you all.
>
> I have not used Storytelling that much but when I´ve done it, it has
> felt well worth the investment of time, although at times it has been
> only a lunch in between the opening. For me the problem is that it´s not
> always enough time available...
>
> I "still" mostly include the marking (thanks dear Lisa) exercise in my
> designs. "What topics do you feel most passionate about" is normally the
> question. Thanks for sharing the other perspectives! It is done during
> reading so it does not take much extra time (I normally give each person
> about 5 marks to spend in any way - once L2F got some!). The sponsor is
> usually happy with this info as a complement to topics raised during
> re-opening. Grouping of topics takes about 20 minutes, quite chaotic at
> first but a structure is always in place at the end and I think it adds
> to the understanding of what has been discussed/achived.
>
> There is lots of talking during these activities so it is also a
> preparation for the re-opening of the space. I´d be interested to hear
> how you give participants space to think/read/talk to each other before
> re-opening the space.
>
> Thanks, Christine for the post-it-idea, so simple and so much fun, I´ll
> see when I can try it!
>
> I´ll share how it goes. 17-18th of August are the dates. I´ll make some
> final adjustments to the design based on the input I´ve got - thanks again!
> Warm regards
> Thomas (heading of for holidays, so I won´t be that much online for a while)
>
> -----Ursprungligt meddelande-----
> *Från:* OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU]*För *Lisa Heft
> *Skickat:* den 28 juni 2006 18:03
> *Till:* OSLIST at LISTSERV.BOISESTATE.EDU
> *Ämne:* Re: Design question for an OS-meeting
>
> Hi, Thomas –
>
>
>
> Thomas has asked for help with design of a several-day OS including
> action planning. He is also beginning with storytelling and
> including some marking of topics (I’m not going to call this voting
> as that implies only those items with majority support will get done
> or are the things that matter – Thomas of course you feel that too).
>
>
>
> I’ll add my two kronors (Thomas is in Sweden) to the mix of ideas
> and shared experiences:
>
>
>
> I find that (and you probably agree, Thomas, if I know you) having
> participants mark ‘hot’ issues towards the end of a facilitated
> event does not necessarily identify which ones will actually get
> worked on after the event – it’s a snapshot of how people feel right
> then - so whenever one is asking a group to mark topics it’s
> essential to decide on how to name and frame the instructions. What
> is the group asked to place a sticky-dot on – those topics which can
> get done with zero additional budget? Those topics that can be done
> by any individual without needing committee approval? Those topics
> that require additional research? I find that clarifying this as
> part of the pre-work is very useful. In addition it helps the
> client/sponsor/host articulate what is really needed. If they
> needed to measure accomplishment, that can be done by showing anyone
> the amazing Book of Proceedings. If they need to measure intention
> to action, that can be done by showing the action planning forms
> coming from the ‘reopening of space’ action planning session. So
> articulating what and why a dot-‘vote’ is needed is truly helpful.
>
>
>
> I find that reopening the space for action planning is a great way
> to do action planning – and I use an action planning form adapted
> from the one designed by the fabulous Diane Gibeault and colleagues
> (page 1 is the form that action planning convenors take to their
> sessions to document their discussions – along with it is a sign-up
> sheet for participants in that discussion; page 2 is an example of a
> personal action planning form that I sometimes put on the chairs in
> closing circle if one of the intentions of the event is to support
> people doing their own personal action work).
>
>
>
> http://www.openingspace.net/openSpaceTechnology_method_resources.shtml
> (see the second-to-the-last item on this list)
>
>
>
> I find that action planning sessions can be 45 minutes – it is not a
> session to **do** the work but to identify the work, the resources
> needed, the timelines, who else should be contacted, and so on. I
> have done one and I have also done two rounds of action planning
> sessions just before closing circle.
>
>
>
> I love the way that re-opening the space invites any action to have
> a champion, whether it is one passionate person or a whole group.
> It supports the same values of the main Open Space sessions – that
> any ideas are worthy and that anyone can make a difference, and that
> anything is possible.
>
>
>
> I like to give the most time for open space sessions before action
> planning. I understand the intention and experience of those of you
> who use storytelling before opening space and I know it has been
> very successful – it is not something I do because I find that the
> Open Space also invites the stories.
>
>
>
> I have also found that in those events where you cannot print up a
> Book of Proceedings before action planning time, the group seems to
> get enough data from the original (or xerox-enlarged) notes people
> took from the sessions that are posted up on the wall as the Open
> Space goes along.
>
>
>
> I look forward to hearing everyone else’s ideas and experiences and
> thank you Thomas for inviting the sharing,
>
>
>
> Lisa
>
>
>
> ___________________________
>
> *L i s a H e f t*
>
> Consultant, Facilitator, Educator
>
> O p e n i n g S p a c e
>
> lisaheft at openingspace.net <mailto:lisaheft at openingspace.net>
>
> www.openingspace.net <http://www.openingspace.net>
>
>
>
>
>
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