SV: USB-sticks and computer station during OST + some more..

Mon Feb 13 14:54:47 PST 2006

Hi again
I always have this task in my contract, as the responsibility of my sponsor,
but many times I have people who want to learn more about Open Space who
join in for free. Just having expenses covered from the sponsor - which is
happy for this assistance. Of course I take part in the work too but make
SURE not to get stuck before any of the gatherings in the collective circle.
Regards
Thomas

> -----Ursprungligt meddelande-----
> Från: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU]För Diane Brandon
> Skickat: den 13 februari 2006 23:47
> Till: OSLIST at LISTSERV.BOISESTATE.EDU
> Ämne: Re: USB-sticks and computer station during OST + some more..
>
>
> I'd be curious to know how you recruit someone to do this, or whether
> (in OS for businesses) the paid facilitator does it, or pays someone to
> do it? It must take some logistical skill to stay on top of this task.
>
> Diane Brandon
> Eliot, Maine
>
> On Feb 13, 2006, at 3:25 PM, Zelle Nelson wrote:
>
> > Hi All,
> >
> > In addition to using one USB stick, and saving each topic notes to the
> > desktop, we always take 15 minutes to type up a list of all topics
> > from the wall. That way none slip through the cracks, and you can
> > track down which topic notes have been inputted into the computer, and
> > which still need to be done. This list of topics can then become the
> > table of contents.
> >
> > with grace and love,
> >
> > Zelle
> >
> > ************
> > Zelle Nelson
> > Engaging the Soul at Work/Know Place Like Home/State of Grace Document
> >
> > www.stateofgracedocument.com
> >
> > zelle at maureenandzelle.com
> >
> > office - 001.828.693.0802
> > mobile - 001.847.951.7030
> >
> > Isle of Skye
> > 2021 Greenville Hwy
> > Flat Rock, NC 28731
> > USA
> >
> > Michelle Cooper wrote:
> >
> >> HI Thomas
> >> At my most recent one-day OST we had 80 people creat 22 reports. We
> >> used the
> >> USB sticks. We did as you said: one USB stick for collating all
> >> reports and
> >> taking them to the printer station. Each person saved to the desktop
> >> of the
> >> local computer and then the person responsible for reports captured
> >> them. We
> >> kept a list of which reports were on what computer (numbered the
> >> computers
> >> and kept track of who owned which computer number). The list proved
> >> invaluable because when the report of proceedings was being
> >> collagted, one
> >> topic report was missing. We were able to track it down quite easily
> >> and
> >> only had a short panic. We did have a hard copy though, which was the
> >> fall
> >> back position. I always make a second copy of the printed copies for
> >> myself
> >> in case of disaster.
> >>
> >> Like you I have found that having the participants enter the reports
> >> on
> >> computer lends itself to reports that are much clearer and easy to
> >> follow. I
> >> often find people will take notes on flip chart paper and work as a
> >> team to
> >> consolidate it. While for some they don't like to miss any time
> >> (which measn
> >> the lunch breaks are very busy and the end of the last session can be
> >> very
> >> busy). I often have people comment how much they like to see the
> >> product of
> >> their discussion all typed up and posted so quickly...and in the
> >> multi day,
> >> to take away reports with them is an exciting bonus. In a number of
> >> cases,
> >> people go back to their home offices and get started on the actions
> >> in the
> >> report the next day!!
> >>
> >> The optimal computer station is when all computers are networked to
> >> the
> >> printer. When this is not the case, I "protect" the computer
> >> connected to
> >> the printer and use it only for printing reports. HOwever, usually
> >> this
> >> computer/printer is in the "newsroom" area and if the computer
> >> monitor is
> >> busy helping someone else, someone will start their report. It is
> >> challenging near the end of the day when trying to generate reports
> >> for
> >> posting.....and it usually ends up being the person who wants to
> >> write a
> >> thesis.
> >>
> >> Michelle
> >> Michelle Cooper RN, MScN
> >> President
> >> Integral Visions Consulting Inc.
> >> 200 Crestview Avenue
> >> Ancaster, ON L9G 1E2
> >> (905)648-1220
> >>
> >>
> >> -----Original Message-----
> >> From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU]On Behalf Of
> >> Thomas
> >> Herrmann
> >> Sent: Friday, February 10, 2006 5:41 PM
> >> To: OSLIST at LISTSERV.BOISESTATE.EDU
> >> Subject: USB-sticks and computer station during OST + some more..
> >>
> >>
> >> Dear friends
> >> I just had a 2-day OS-meeting where we used a computer station.
> >> Lately I´ve
> >> used flip-charts for quite some time. Before that I used floppys -
> >> according
> >> to "the book" (Harrisons User´s guide) and it worked great.
> >>
> >> Using USB-sticks, I think, is a bit more tricky to people than it was
> >> to use
> >> floppys (and now most computers can´t take floppy discs). There are
> >> so many
> >> different spaces to save onto nowadays. And USB-sticks are also quite
> >> expensive if one would have one for each report as when using floppys.
> >>
> >> So I think the best way (although it is "one more thing to do") is to
> >> have
> >> only one USB memory which the person responsible for the computer
> >> station
> >> has (I don´t ever take full charge of this while facilitating!).
> >>
> >> We asked the person writing the report to save it onto the desctop,
> >> calling
> >> for the person in charge of the computer station who checks that it is
> >> really saved there. Then saves it onto the USB memory stick and taks
> >> it to
> >> the administrators computer for the printout... It really takes some
> >> work to
> >> make 100% sure no report will be lost! And as said I will never do
> >> this
> >> again as a facilitator - learning from experience some years ago when
> >> I got
> >> stuck just before closing - not good.
> >>
> >> Do you have any experiences to share regarding this? How do you
> >> organize the
> >> computer station nowadays?
> >>
> >> Another couple of things.
> >> 1. I noticed again that the computer station is quite a creative
> >> space which
> >> sparks lots of creativity and activity. We had it in the hallway
> >> which was
> >> between the main room and the breakouts.
> >> 2. The reports are more worked through which sometimes is quite
> >> important.
> >> This organization got lots and lots of important ideas and thoughts
> >> documented. Flip charts are nice with colours and sometimes drawings
> >> but not
> >> always easy to understand and not as worked through.
> >>
> >> What do you guys think about this?
> >>
> >> A little more sharing about this OS-meeting. This organization is
> >> nationwide
> >> in Sweden, 120 from the regional and national offices were gathered
> >> for two
> >> days. We had a full day of sessions and a little more than half day
> >> for
> >> convergence and actionplanning. 30 reports and 8 actionplans. And
> >> lots of
> >> energy and learning. I used re-opening which becomes more and more
> >> natural
> >> for me. Thanks for this contribution to OST, Chris and Michael.
> >> Cheers
> >> Thomas
> >>
> >>
> >> Thomas Herrmann         Phone +46 (0)709-98 97 81
> >> Open Space Consulting   Fax   +46 (0)300-713 89
> >> Pensévägen 4
> >> 434 46 Kungsbacka, Sweden
> >> Email: thomas at openspaceconsulting.com
> >> www.openspaceconsulting.com
> >> ----------------------------------------------------
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> >> och ta tillvara hela dess potential?
> >>
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