What to do while the proceedings are being printed?

[Claudia Haack]

Hi Greg and welcome to the list! 
I recently did a similar thing for a non-profit.  We only had about 50
participants but did two things: 
We printed out one large font version of each report-out as soon as they
become available and put them on the sticky wall.  Once all the second
session topics were in that got printed so that only one last batch had to
be printed.  That gives people a lot to look at and mull over, recognize
patterns, recurring themes etc.  In this case, people started to "organize"
on the wall while they were taking their "break".   Since that was so
spontaneous, they ended up literally standing with those groups of themes
that they most related with and it provided a great visual closing.  The
final reports became somewhat a non-issue at that point, because they had
digested so much already. 

And to add to Christine's response.  At the "training", the first OS was a
"demo" so to speak that we intended for people to have something relevant to
learn with.  As it turned out, the issues raised were very meaningful to the
participants and they really needed something "hard-copy" to hold on to for
their next steps. 

Warmly - Claudia

Claudia Haack
KAIROS Alliance, Inc.
608.288.8315
www.kairosalliance.com
 

-----Original Message-----
From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU] On Behalf Of Greg
Vaughan
Sent: Monday, July 24, 2006 5:29 PM
To: OSLIST at LISTSERV.BOISESTATE.EDU
Subject: What to do while the proceedings are being printed?

Hi All,

New member here, so treat me kindly.  I'll be conducting a one-day open
space for a fire department.  
We are expecting about 100 participants. I need some advice on two issues:  

1)   I'm curious to know what you consider the best approach for getting the
proceedings book 
printed in the shortest time, and what to do with folks while that happens.
I'm a bit worried about 
100 task-oriented firefighters hanging out for 30 minutes while Kinko's
prints the books.  Do we just 
consider this a break and let whatever happens happen?  Or, do we structure
an activity?

2)  We'd like to have participants do a high-level ranking of the report
topics and recommendations 
so the leadership team has some idea about what the group considerss to be
key issues and high 
priorities.  So, folks have already been on a 30 minute break waiting for
the books, and now need 
another block of time to review them.  I'm worried about a substantial drop
in energy level at this 
point late in the day.  Any suggestions, including to chill?  

Thanks for your help.

Greg Vaughan

*
*
==========================================================
OSLIST at LISTSERV.BOISESTATE.EDU
------------------------------
To subscribe, unsubscribe, change your options,
view the archives of oslist at listserv.boisestate.edu:
http://listserv.boisestate.edu/archives/oslist.html

To learn about OpenSpaceEmailLists and OSLIST FAQs:
http://www.openspaceworld.org/oslist

*
*
==========================================================
OSLIST at LISTSERV.BOISESTATE.EDU
------------------------------
To subscribe, unsubscribe, change your options,
view the archives of oslist at listserv.boisestate.edu:
http://listserv.boisestate.edu/archives/oslist.html

To learn about OpenSpaceEmailLists and OSLIST FAQs:
http://www.openspaceworld.org/oslist