Room Set-Up Questions

Thu Apr 6 20:23:37 PDT 2006

Thanks very much, Elwin, for sharing your perspective. The sessions 
will only be 30 minutes long so we can cover a good range of topics 
from the number of people that you estimated would probably be posting 
them. I think that will help.

This meeting is not until June so I have some time to play around with 
space and some different scenarios.

More noodling to come,
Kathleen

On Apr 6, 2006, at 10:52 PM, Elwin and Joan wrote:

> Kathleen,
>
> Definitely find another room/place for the Report writing. The same for
> workgroup meeting spaces check every nook and cranny.
>
> Also, consider that with a group this large there will something close
> to 40 - 50 people wishing to post Agenda Issues. That's 40-50 meetings
> inside of 4 hours. That suggests to me that unless you expand the
> number of workgroup areas you would have to have three, one hour,
> sessions using 18 workgroup spaces. I am afraid that is asking a lot.
> It's doable, but I would not want to do it.
>
> Elwin Guild
> Future Development International
> Baltimore
>
>
>
>
> --- Jeff Aitken <tzimtzum at earthlink.net> wrote:
>
>> Kathleen,
>>
>> I always forget to say one or two things during the opening, and it
>> works out fine. If I were in your shoes, with 300 people in a short
>> time in a tight space, I would be sure to talk about "when it's over
>> it's over" and the corollary "when it's not over it's not over".  I
>> like to remind folks that if the first session that's scheduled for a
>> particular space is not over when the second one is trying to gather,
>> the folks in the first session ought to find another space to
>> continue their conversation.
>>
>> Best to you in what should be a lot of fun and learning.
>>
>> Jeff Aitken
>> Petaluma river valley
>> San Francisco bay area
>>
>> -----Original Message-----
>>> From: Kathleen Osta <kathleen at vitalclarity.com>
>>> Sent: Apr 6, 2006 5:35 PM
>>> To: OSLIST at LISTSERV.BOISESTATE.EDU
>>> Subject: Re: Room Set-Up Questions
>>>
>>> Thanks, Harrison, for affirming that 4 concentric circles is okay -
>> and
>>> for the suggestion to identify additional space options. We may have
>>
>>> some possibilities there. I will explore them.
>>>
>>> I do have quite a few lap tops, it's true. Because this session is
>> in
>>> the middle of a more traditional conference, I wanted to be sure to
>> get
>>> their notes recorded since the OS ballroom has to be re-set for a
>>> keynote and we can't stay in that room past noon. Guess I could have
>>
>>> some of the lap tops set up in an adjacent courtyard area where
>> they'll
>>> be picking up their box lunches (and probably continuing their
>>> conversations). Whaddya think?
>>>
>>> ko
>>>
>>> On Apr 6, 2006, at 5:50 PM, Harrison Owen wrote:
>>>
>>>> You have your work cut out for you! Four circles are fine -- just
>> as
>>>> long as
>>>> you leave enough room in the center so that folks can move about
>> when
>>>> they
>>>> come up to post issues. My rule of thumb is MORE SPACE! You might
>> save
>>>> a
>>>> little bit with fewer laptops -- for a group that size (300) my
>> number
>>>> would
>>>> be 15, maybe even 10. However, you are cramming a great deal in a
>> small
>>>> time/space slot. So you may need the additional ones to deal with
>> the
>>>> traffic. If it were me, I would be looking around for some
>> additional
>>>> space
>>>> -- anywhere. In the coffee shop, out of doors, down at the corner
>> bar.
>>>> The
>>>> problem with using just the "big room" is that you will have a lot
>> of
>>>> chair
>>>> shifting, noise, confusion and general hubbub. It will probably be
>> OK
>>>> -- but
>>>> I would still be on the lookout for some more space. Even a little
>> bit.
>>>>
>>>> Harrison
>>>>
>>>> Harrison Owen
>>>> 7808 River Falls Drive
>>>> Potomac, Maryland   20854
>>>> Phone 301-365-2093
>>>> Skype hhowen
>>>> Open Space Training www.openspaceworld.com
>>>> Open Space Institute www.openspaceworld.org
>>>> Personal website www.ho-image.com
>>>> OSLIST: To subscribe, unsubscribe, change your options, view the
>>>> archives Visit: www.listserv.boisestate.edu/archives/oslist.html
>>>>
>>>>
>>>> -----Original Message-----
>>>> From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU] On Behalf Of
>>>> Kathleen
>>>> Osta
>>>> Sent: Thursday, April 06, 2006 3:31 PM
>>>> To: OSLIST at LISTSERV.BOISESTATE.EDU
>>>> Subject: Room Set-Up Questions
>>>>
>>>> Hi there,
>>>>
>>>> I'm doing a 4-hour Open Space session for 300+ people in a hotel
>>>> ballroom that is 80 feet x 150 feet. Using a to-scale room
>> diagram, it
>>>> looks like I may have to have 4 concentric circles because I plan
>> to
>>>> have several aisles, e.g., at least 7. I've never had that may
>>>> concentric circles and wanted to know if that's workable.
>>>>
>>>> I also plan to have about 21 lap tops in the News Room in one
>> corner of
>>>> the room, which will chew into small group space around the
>> perimeter
>>>> of the room.
>>>>
>>>> Since I won't have quite enough space around the perimeter of the
>> room
>>>> for all 18 small groups, about how many can I put in the middle of
>> the
>>>> room (once the space is cleared because people have taken their
>> chairs
>>>> with them)?
>>>>
>>>> Experience input requested, please. Thanks.
>>>>
>>>> Kathleen Osta
>>>>
>>>>
>>>> Kathleen S. Osta
>>>> Vital Clarity
>>>> 15 Hunters Way
>>>> Asheville, NC 28804
>>>> 828-253-8343 office
>>>> 828-231-5565 cell
>>>> 828-253-8284 fax
>>>> www.vitalclarity.com
>>>>
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