Timing for really large groups

[Christine Whitney Sanchez]

Thanks a bunch, Peggy.  7.5 seconds per topic - wow!

The multiple small clusters of computers are where we are headed, I suspect.
Keeping our fingers crossed for good wireless connectivity.

Hugs,

Christine

Christine Whitney Sanchez
Triune Milagro, LTD
480.759.0262
VISIT OUR WEBSITE:  www.triunemilagro.com

Invoking the wisdom and capacity of the human spirit!

  -----Original Message-----
  From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU]On Behalf Of Peggy
Holman
  Sent: Tuesday, June 14, 2005 8:41 PM
  To: OSLIST at LISTSERV.BOISESTATE.EDU
  Subject: Re: Timing for really large groups


  Hi Christine,

  I've put some thoughts below.

  Peggy

    ----- Original Message -----
    From: Christine Whitney Sanchez
    To: OSLIST at LISTSERV.BOISESTATE.EDU
    Sent: Tuesday, June 14, 2005 2:23 PM
    Subject: [OSLIST] Timing for really large groups


    Hi All,

    Apropos to the wonderful thread about the combination of OST with World
Cafe or any other method, Claudia Haack and I, along with a dedicated design
team and a multitude of volunteers, are preparing for the 2005 Girl Scout
National Convention.

    On October 7, Claudia and I will open the space for up to 2,000 National
Council Delegates around the topic of governance.  And for the other 10,000
or so convention participants, "Strategy Cafes" will be open for business
throughout the 3 day convention.  In this case, it's not so much a blend of
the methods, but rather using two different methods for two different
purposes.

    Regarding the Open Space, we are at the stage where we need to finalize
some of the physical/logistics plans that will involve the convention center
and we have a few questions about what you would do (or have done for those
of you who have facilitated really large events).

    ~  With a group this size, is there anything you would do to expedite
the marketplace?  There will be 3 session times available.  We open the
space at 8:30.  The first breakout session begins at 10:15 or whenever it
starts.

    Based on my experience in Bogota, people pace themselves.  They know
there are lots of people wanting to announce.  We envisioned using about 4
aisles for people to wait in line to announce and four aisles to lead to the
bulletin board.  In practice, because there were no chairs, aisles weren't
necessary.  Might be for you.

    Also, making a wall for each time period made it easy to spread out the
postings and made it clear what was happening at each time.

    ~  What is your guess for how long the marketplace will take?  Harrison,
you just said - From a standing start -- just sitting in a circle -- to
active engagement in something like 15-20 minutes. People rushing to the
center of the circle to announce their issues, and everybody else listening
hard and figuring out what additional issues need to be raised in order to
meet their own needs. That burst of activity might last 30-40 minutes,
followed by another 20 minutes of total ordered chaos in the Market place --
and it is off to work -- usually with sufficient time for a cup of coffee,
restroom break, or phone call.  Did you, Michael Pannwitz and company find
this timing to hold in the Germany 2,000 person event?

    In Bogota, it took about 40 minutes to announce about 320 sessions.
That's about 7.5 seconds per session.  Amazing but true.

    ~  We have the capability to hang one large screen on the same side of
the room as the marketplace wall.   Do you see any value in projecting the
session topics & times on this screen (as was done in Phx, Harrison)?

    ~ Because the physical distances in this convention center are so vast,
it isn't feasible for most people to travel from the breakouts, back to the
plenary room to input their reports.  So far, it looks like we have spotty
wireless capabilities.  Any suggestions about how and where to place the
computers?

    One possibility is to create multiple small clusters of computers?
Anothe possibility is to put them in the breakout rooms, but that's a lot of
computers.

    Thanks in advance for your ideas!

    Christine Whitney Sanchez
    480.759.0262

    2717 E. Mountain Sky Avenue

    Phoenix, AZ  85048-8990

    Claudia Haack
    608.209.6768

    606 Orchard Drive
    Madison, WI  53711

    Triune Milagro, LTD
    VISIT OUR WEBSITE:  www.triunemilagro.com

    Invoking the wisdom and capacity of the human spirit!

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