One day in OS without notes??

Tue Aug 24 01:57:21 PDT 2004

Dear Phil,
whether or not proceedings are recorded is a question I always
discuss with the planning group.
And they always want a book of proceedings.
For the technical part:
In the 114 open space events I have facilitated computers were used
just once, the other 113 used handwritten notes on a form that has
-The Theme of the event at the top
-Space to enter the "issue"
-space to enter "What took place" (most of the A4 page) and right
there a couple of admonitions "Keep it short and simple" and "Write
loud and clear, use a black fineliner"
-space to enter "Convener"
-space to enter "Participants".
Have a look at the form at
http://www.michaelmpannwitz.de/index.php?id=182
You can download it as a word document (follow arrow at the bottom)

Since its handwritten people can also put drawings etc. on the page
in a jiffy, in fact what they usually do is that they pass the
docu-sheet (its supplied on a clip board in each break out room)
around for every one to sign their name to it and at the end of the
session usually one to three people can be seen filling in the form
taking less than 6 minutes...

The form is taken to the newsroom where we immediately enlarge it to
A3 and post it. And then we start copying the A4 sheets right away
and begin the collating part and start on the table of contents and
do the final version of the list of participants. We always manage to
get the book of proceedings ready regardless of the length of the
event...even a 4 hours event has the book ready to take home after
closing circle.

The one event where computers were used a lot of time was spent on
not only getting the reports into the computer but also working on
the appearance...I saw people spend an hour or more...
What I hear from sponsors and participants is that the list of
participants (with correct data, checked at the event by everyone
before the final version is produced) in conjunction with the names
of the people that worked in the break out sessions is the real
benefit of the book of proceedings: being able to get in touch with
each other around issues after the event.

So, how many more hours left until your event?
Love to hear what you eventually did!
Greetings from Berlin
mmp

--Original Message Text---
From: Phil Culhane
Date: Mon, 23 Aug 2004 18:33:22 -0400

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Greetings all,
=20
I've a quandary, and I'm hoping for thoughts and insights.
=20
My quandary is that I've never "done" an OS without the computers
being =
set
up to capture the discussions and, when possible, the action
planning. =
All
of my OS events have been for government clients or the private
sector, =
all
of whom look for "something" to come of the event - and a book of
proceedings has always filled that bill.Even single-day events, the =
groups
seem to "make time" for note-taking.
=20
I'm leading a single-day event this Wednesday for three
private-sector =
firms
and several agencies (~20 people) that want to partner to bring a new
offering to market. There's unquestionably a lot of good energy, no =
negative
energy of any real concern, just a lot of good people who want to
figure =
out
which direction to run in when the starter's pistol goes off. The =
invitation
asks "what do we need to do next to..."
=20
I've got this little voice tugging at my mind, telling me to leave
the
laptops and the printer in the trunk, and just to let them talk. But
=
that
book of proceedings seems to have become my own crutch over time -
I'm
worried about not having anything to "show" for the time these people
=
have
invested, many of them flying in for the day.
=20
Any thoughts as to what you might do in this circumstance; what
you've =
done
in the past - any would be appreciated. I suppose OS without
computers
"works" - in fact, I don't question it. How do you decide when it's
best
just to let them talk?
=20
Thanks and heartfelt appreciation for any comments you care to offer.
=20

Culhane

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Message Greetings all,

I've a=20 quandary, and I'm hoping for thoughts and insights.

My=20 quandary is that I've never "done" an OS without the computers
being set = up to=20 capture the discussions and, when possible, the
action planning. All of my OS=20 events have been for government
clients or the private sector, all of = whom look=20 for "something"
to come of the event - and a book of proceedings has = always=20
filled that bill. Even single-day events, the groups seem = to
"make=20 time" for note-taking.

I'm=20 leading a single-day event this Wednesday for three
private-sector firms = and=20 several agencies (~20 people) that want
to partner to bring a new = offering to=20 market. There's
unquestionably a lot of good energy, no negative energy = of any=20
real concern, just a lot of good people who want to figure out which
= direction=20 to run in when the starter's pistol goes off. The
invitation asks "what = do we=20 need to do next to..."

I've=20 got this little voice tugging at my mind, telling me to leave
the = laptops and=20 the printer in the trunk, and just to let them
talk. But that book = of=20 proceedings seems to have become my own
crutch over time - I'm worried = about not=20 having anything to
"show" for the time these people have invested, many = of them=20
flying in for the day.

Any=20 thoughts as to what you might do in this circumstance; what
you've done = in the=20 past - any would be appreciated. I suppose OS
without computers "works" = - in=20 fact, I don't question it. How do
you decide when it's best just to let = them=20 talk?

Thanks=20 and heartfelt appreciation for any comments you care to=20
offer.

Phil=20 Cul

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D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D
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Michael M Pannwitz
boscop
Draisweg 1
12209 Berlin, Germany
FON +49 - 30-772 8000     FAX +49 - 30-773 92 464
www.michaelmpannwitz.de

125 Berliner open space-Veranstaltungen von 12 BegleiterInnen in 16 verschiedenen Bereichen:
www.openspace-landschaft.de

An der 153-köpfigen E-Gruppe "openspacedeutsch" interessiert? Enfach eine mail an mich.

Schaut mal in die neue Open Space World Map, seit dem 17.8.2004 online
www.openspaceworldmap.org

*
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