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<FONT FACE="Times New Roman" DEFAULT="FACE"><FONT SIZE="3" POINTSIZE="12" DEFAULT="SIZE">Dear Phil,<BR>
whether or not proceedings are recorded is a question I always discuss with the planning group.<BR>
And they always want a book of proceedings.<BR>
For the technical part:<BR>
In the 114 open space events I have facilitated computers were used just once, the other 113 used handwritten notes on a form that has<BR>
-The Theme of the event at the top<BR>
-Space to enter the "issue"<BR>
-space to enter "What took place" (most of the A4 page) and right there a couple of admonitions "Keep it short and simple" and "Write loud and clear, use a black fineliner"<BR>
-space to enter "Convener"<BR>
-space to enter "Participants".<BR>
Have a look at the form at<BR>
http://www.michaelmpannwitz.de/index.php?id=182<BR>
You can download it as a word document (follow arrow at the bottom)<BR>
<BR>
Since its handwritten people can also put drawings etc. on the page in a jiffy, in fact what they usually do is that they pass the docu-sheet (its supplied on a clip board in each break out room) around for every one to sign their name to it and at the end of the session usually one to three people can be seen filling in the form taking less than 6 minutes...<BR>
<BR>
The form is taken to the newsroom where we immediately enlarge it to A3 and post it. And then we start copying the A4 sheets right away and begin the collating part and start on the table of contents and do the final version of the list of participants. We always manage to get the book of proceedings ready regardless of the length of the event...even a 4 hours event has the book ready to take home after closing circle.<BR>
<BR>
The one event where computers were used a lot of time was spent on not only getting the reports into the computer but also working on the appearance...I saw people spend an hour or more...<BR>
What I hear from sponsors and participants is that the list of participants (with correct data, checked at the event by everyone before the final version is produced) in conjunction with the names of the people that worked in the break out sessions is the real benefit of the book of proceedings: being able to get in touch with each other around issues after the event.<BR>
<BR>
So, how many more hours left until your event?<BR>
Love to hear what you eventually did!<BR>
Greetings from Berlin<BR>
mmp<BR>
<BR>
<BR>
--Original Message Text---<BR>
<B>From:</B> Phil Culhane<BR>
<B>Date:</B> Mon, 23 Aug 2004 18:33:22 -0400<BR>
<BR>
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Greetings all,<BR>
=20<BR>
I've a quandary, and I'm hoping for thoughts and insights.<BR>
=20<BR>
My quandary is that I've never "done" an OS without the computers being =<BR>
set<BR>
up to capture the discussions and, when possible, the action planning. =<BR>
All<BR>
of my OS events have been for government clients or the private sector, =<BR>
all<BR>
of whom look for "something" to come of the event - and a book of<BR>
proceedings has always filled that bill.Even single-day events, the =<BR>
groups<BR>
seem to "make time" for note-taking.<BR>
=20<BR>
I'm leading a single-day event this Wednesday for three private-sector =<BR>
firms<BR>
and several agencies (~20 people) that want to partner to bring a new<BR>
offering to market. There's unquestionably a lot of good energy, no =<BR>
negative<BR>
energy of any real concern, just a lot of good people who want to figure =<BR>
out<BR>
which direction to run in when the starter's pistol goes off. The =<BR>
invitation<BR>
asks "what do we need to do next to..."<BR>
=20<BR>
I've got this little voice tugging at my mind, telling me to leave the<BR>
laptops and the printer in the trunk, and just to let them talk. But =<BR>
that<BR>
book of proceedings seems to have become my own crutch over time - I'm<BR>
worried about not having anything to "show" for the time these people =<BR>
have<BR>
invested, many of them flying in for the day.<BR>
=20<BR>
Any thoughts as to what you might do in this circumstance; what you've =<BR>
done<BR>
in the past - any would be appreciated. I suppose OS without computers<BR>
"works" - in fact, I don't question it. How do you decide when it's best<BR>
just to let them talk?<BR>
=20<BR>
Thanks and heartfelt appreciation for any comments you care to offer.<BR>
=20<BR>
Phil Culhane<BR>
<BR>
*<BR>
*<BR>
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D<BR>
OSLIST@LISTSERV.BOISESTATE.EDU<BR>
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<BR>
Message <FONT FACE="3DArial">Greetings all, <BR>
<BR>
I've a=20 quandary, and I'm hoping for thoughts and insights. <BR>
<BR>
My=20 quandary is that I've never "done" an OS without the computers being set = up to=20 capture the discussions and, when possible, the action planning. All of my OS=20 events have been for government clients or the private sector, all of = whom look=20 for "something" to come of the event - and a book of proceedings has = always=20 filled that bill. Even single-day events, the groups seem = to "make=20 time" for note-taking. <BR>
<BR>
I'm=20 leading a single-day event this Wednesday for three private-sector firms = and=20 several agencies (~20 people) that want to partner to bring a new = offering to=20 market. There's unquestionably a lot of good energy, no negative energy = of any=20 real concern, just a lot of good people who want to figure out which = direction=20 to run in when the starter's pistol goes off. The invitation asks "what = do we=20 need to do next to..." <BR>
<BR>
I've=20 got this little voice tugging at my mind, telling me to leave the = laptops and=20 the printer in the trunk, and just to let them talk. But that book = of=20 proceedings seems to have become my own crutch over time - I'm worried = about not=20 having anything to "show" for the time these people have invested, many = of them=20 flying in for the day. <BR>
<BR>
Any=20 thoughts as to what you might do in this circumstance; what you've done = in the=20 past - any would be appreciated. I suppose OS without computers "works" = - in=20 fact, I don't question it. How do you decide when it's best just to let = them=20 talk? <BR>
<BR>
Thanks=20 and heartfelt appreciation for any comments you care to=20 offer. <BR>
<BR>
Phil=20 Culhane <BR>
<BR>
*<BR>
*<BR>
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D<BR>
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<FONT FACE="Times New Roman" COLOR="#000001" SIZE="3" POINTSIZE="12" DEFAULT="ALL">
<br>
<br>
<br>
<br>
Michael M Pannwitz<br>
boscop<br>
Draisweg 1<br>
12209 Berlin, Germany<br>
FON +49 - 30-772 8000 FAX +49 - 30-773 92 464<br>
www.michaelmpannwitz.de<br>
<br>
125 Berliner open space-Veranstaltungen von 12 BegleiterInnen in 16 verschiedenen Bereichen:<br>
www.openspace-landschaft.de<br>
<br>
An der 153-köpfigen E-Gruppe "openspacedeutsch" interessiert? Enfach eine mail an mich.<br>
<br>
Schaut mal in die neue Open Space World Map, seit dem 17.8.2004 online<br>
www.openspaceworldmap.org</HTML>
*
*
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