VB: Priorization in short time

[Thomas Herrmann]

Thanks everybody for your generous and very helpful advice! I received this
off-list but it was intended to be shared "on-list"
Greetings Thomas

-----Ursprungligt meddelande-----
Från: Michelle Cooper [mailto:mcooper at integralvisions.com]
Skickat: den 26 februari 2003 21:25
Till: thomas at openspaceconsulting.com
Ämne: RE: Priorization in short time


Hi Thomas;
What I have done in such a case is to post the report sheets around the room
on a larger sheet of flip chart paper. I give each participant their five
sticky dots and invite people to wander around the room and read the reports
and then to affix their dots to the ideas that at this time they would have
energy to move forward. I usually acknowledge that I realize that they have
not had a chance to really study and think about the reports, but this is a
reflection of their current state given the discussions that they
participated in, their passion and energy at this time. It is simple and
usually there are two or three ideas that float to the top as priorities. It
may be a bit challengig with 250 to get at and read reports. I have done it
with 100 and it took about 1/2 hour.  I usually post copies of the report in
more than one location for larger groups but ask them only to "vote" on the
sheets with the flip charts.

Of course it does beg the question, what will the sponsor be doing with
these priorities and that is usually part of the givens. The down side of
all of this is that there is a missed opportunity to engage people in action
planning. The conversation with the sponsor may need to include how they is
going to work with the information, engage people to take responsibility/be
involved in moving ideas forward, how the sponsor is going to communicate
what they are doing with the information in follow up.

Michelle

-----Original Message-----
From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU]On Behalf Of Thomas
Herrmann
Sent: Wednesday, February 26, 2003 1:27 PM
To: OSLIST at LISTSERV.BOISESTATE.EDU
Subject: Priorization in short time


Dear friends in Open Space
I have an upcoming Open Space conference with 250 persons for a not full day
(8.30-15.00). I am working with management to get another day further down
the line to continue but that might not succeed. I don´t want to spend much
time on convergence if we only get this day. The theme is to be worked out
in a premeeting with the 20 or so managers, next week. I suspect that they
want quite some space in the theme why I hope to get more time.

I am thinking of trying to schedule two 1,15 hours timeslots and one
one-hour timeslot for sessions. We will need an hour for lunch and I hope we
can make the introduction and agendasetting in 45 mts. That leaves 1,15
hours for closing. Has anyone a suggestion for some kind of priorization
that is really fast, just to get a picture on what the hot topics are right
now. Sometimes, in one day OST´s I do this only out of the names of the
topics, without giving the chance to read. I would like to give everyone a
chance to talk in the closing so how will we manage that?
Any suggestions appreciated
Best regards
Thomas Herrmann         Phone +46 (0)709-98 97 81
Open Space Consulting   Fax   +46 (0)300-713 89
Pensévägen 4
434 46 Kungsbacka, Sweden
Email: thomas at openspaceconsulting.com
www.openspaceconsulting.com

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