SV: Re-opening during one day OST meetings

[Thomas Herrmann]

Thanks for your input Michael, Eddie and others
Today I met the manager of this company. She is very open to trying out this
re-opening approach. Now it´s up to me to plan it! This week she had been on
a two day retreat with the top managemeng for of all of the branches of this
company in Sweden. She said that she would have loved it to be held in Open
Space!
I have a few questionmarks on this re-opening design:
1. I am thinking about how to make these reports possible to read for the
160 participants. Computors will be used for writing reports during the
conference (book of proceedings will be produced outof this). I like your
proposal - making a gallery, but I think, that including reading and
mingling it would need an hour?
2. Closing. I read an idea on the meta Network about having the closing
after the sessions and reading the reports (NOW). After that to reopen the
space for next step action. And then actionmeetings.

So far I have planned to let the actiongroups have 1 minute each to report
on their next steps and finally a comment from management. I would then say
a few words... and it would sure be clear that they are wandering out in the
open space of their organization... It feels odd not to have the usual way
of closing, but it isn´t a closing, the space is open. Do you have any
thoughts on that?

I am happy and greatful for this opportunity to try and learn more about
this re-opening approach. Well, I am off to the circus with my daughter,
Moa. I will probably come back with more questions.
Best regards
Thomas




> -----Ursprungligt meddelande-----
> Från: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU]För Michael Herman
> Skickat: den 16 september 2002 23:56
> Till: OSLIST at LISTSERV.BOISESTATE.EDU
> Ämne: Re: Re-opening during one day OST meetings
>
>
> the way i've done this, thomas, is to...
>
> 1.  give a half hour or so for processing and production of
> one-flipchart-page
> gallery pages, one per topic.  this time is for making and
> reviewing what's
> posted.  then...
>
> 2. reopen the space, which happens much faster.  the theme/question is
> essentially 'so what? now what?  who's going to do what?'
> sort of thing.
> posting the topics to be worked on over the next several
> weeks or months.
> figure another 30 minutes.
>
> 3.  depending on group size and number of issues, scope of
> issues, some more
> time, maybe 30 minutes again for action planning on these
> issues... what next
> meeting needed, what is purpose (invitation), who's invited,
> what needs
> doing/discovering before the meeting to make it most
> productive?  when and
> where is next meeting?  the usual sorts of stuff.
>
> so far, i think this is in line with your schedule and also
> you see how it can
> fit into what would normally be the last 1,5-hour time slot.
>
> 4.  then take your hour to close.
>
> michael
>
>
>
> Thomas Herrmann wrote:
>
> > Dear Michael and others who have given this
> re-opening"-stuff" so much
> > thought.
> > I have been thinking about if/how to use this in my planned
> (and already
> > designed)OST meetings. I can see a possibility in a few
> weeks where we have
> > 1,5 days (remember my sheepfarmers). I hope they like the idea.
> >
> > I have another one coming on sooner. A one day OST (8.30 am
> to 6pm) with an
> > insurance company (160 persons will participate). The
> manager is one of the
> > few I ever met who seemed to understand and like the OST
> idea right away.
> > The theme is quite open and focuses on customer relations.
> >
> > My concern in this case is that it is hard to find enough
> time to read
> > reports before re-opening, but that is the same actually
> before voting. In
> > cases like I usually let the participants vote on the
> subjects raised
> > instead of the reports. Again, I emphasize that this is all
> about getting a
> > broad picture of where the energy runs the highest - all
> reports are in the
> > book.
> >
> > So far I planned:
> > 30 minutes check in and coffee
> > 1 hour for opening, marketplace.
> > Then 3 timeslots of 1,5 hours (one hour lunchbrake in between)
> > 1 hour for voting and grouping related issues.
> > 45 minutes for giving input to top-issues + individual
> commitments + coffee
> > and mingling around.
> > Finally one hour for closing.
> >
> > This will be my longest one-day event, I hope they don´t
> get too exhausted.
> > They will have a party in the evening as well!
> >
> > Any thoughts appreciated!
> > Best regards
> > Thomas Herrmann         Phone +46 (0)709-98 97 81
> > Open Space Consulting   Fax   +46 (0)300-713 89
> > Pensévägen 4
> > 434 46 Kungsbacka, Sweden
> > Email: thomas at openspaceconsulting.com
> > www.openspaceconsulting.com
> >
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> --
>
> Michael Herman
> 300 West North Avenue #1105
> Chicago IL 60610
> 312-280-7838 voice
> 312-280-7837 fax
>
> http://www.michaelherman.com
> ...an invitation.
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