Using digital cameras...

[Joelle Lyons Everett]

Winston--

Sorry for the blank message.  The main drawback that I can see to using
photos to record flip charts is that a graphics file will be a lot larger
than a text file of the same written information.  I have scanned
Russian-language meeting notes into my computer, only to find that I had a
very large file to e-mail.  And, as Chris pointed out, the resulting file is
less versatile for further use.

No question that cameras are very much faster and capture the feeling of the
meeting.  I always hate to discard flip chart notes for that reason.  And
excerpts can be transcribed from the photos for further distribution if
needed.

We made flip charts available for a recent one-day OS, but asked each group
to make a handwritten report on a one-page form.  One manager and her
assistant photocopied and collated the reports in an hour the following
morning, put them in a color cover which had been made ahead, and distributed
them to all participants.  Some groups had as much as 8 pages of flip-chart
notes, which I suggested they transcribe afterwards for distribution to
interested persons.  Someone showed the report to the City Manager--he asked,
"Very nice, did the consultants do this?"  "No, "  the client replied, "We
did it ourselves!"

Not a high-tech, state-of-the-art method, but I loved watching how seriously
the convenors took the responsibility of writing their reports.

Joelle

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