Help with reports from short OST

[Edward Ball]

Doug,

Be prepared to be surprised at all that comes out of the event!

At a recent 3-hour OS event with two 45-minute discussion sessions we:

1. Had the reports written on a sheet of flip chart paper (Issue, Convenor, Participants, Discussion Summary, Next Action Step, and Champion(s) were on the sheets the folks picked up to take to each session)using flip chart markers;

2. Had the reports posted with a blank sheet of flip chart paper just below the report so other folks could make comments and even cast their energy votes just before the closing circle;

3. Had one person with a laptop who typed up the comments to be posted on the organization's website with copies available at a local Kinko's for anyone who wanted a hard copy within 90-minutes of the end of the event (we e-mailed the Word files to Kinko's during the Closing Circle); and,

4. Learned that when people care about an issue and feel that more time is required they make arrangements to continue their discussions and action steps planning during the Closing Circle.

Doug, you will have many surprises during the short period of time -- one surprise will be the planning to continue that will take place.

With kindest regards,
Edward C. Ball, Associate
Hanna & Associates

4678 West Hoffer Street
Banning CA 92220-1283 USA

E-mail: EdBall at Hanna-OpenSpace.com

Voice: 909-922-0856
Fax:   909-922-0956

Websites:
   www.Hanna-OpenSpace.com
   www.Hanna-PolicyGovernance.com

*****In a message dated Sun, 25 Aug 2002 9:00:22 PM Eastern Standard Time, 76066.515 at COMPUSERVE.COM writes:

Hi--

We finally got a building for our 9-11 OST called, "What Good Can We Makeof 9-11?" and so I feel like celebrating!

Our team of Inviters thought it best for many reasons to shorten the time of the event to 3.5 hours, allowing for two 50-minute sessions. We are planning on 400 participants.

Our hope is to have--from several groups--some concrete plans for grass-roots action to improve things in our county.

It seems to me it will be difficult with those time-frames to prepare and distribute reports at the meeting. How would you handle this?

My thought is to get handwritten reports, post them on a wall, and then scan them onto my website (not sure how easy that would be), where people will then be invited to continue their discussions and plans.

 But someone here will be sure to have a great idea....

                              :-Doug. Germann

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