close the OS?

Fri Apr 20 01:52:37 PDT 2001

Dear Friends,

There is my first OS shaping, that I would like to share with you and  ask
some guidance.

The university where I studied - terribly long time ago - is organising the
alumni association and will have a programme in June.

The givens: The organisers seem to be convinced to open the space for a long
half day.
I feel fine about the logistics, that will be the whole building of the
university with lots of rooms and all.

The progamme of the day seems like this:

OS cca from 9:30-15:00
after then some informal but organized programme (sport, quiz, culture,
etc.) cca 15:00 - 18:00
fron around 19:00 there will be a dance party.

The possible number of participants will be around 50-200.
There is not much chance to "close the open space", that is there might be
late comers in the morning, and those, joining somewhen in the daytime. One
of my questions is, how to instruct the late comers, even how to prevent the
programme from their joining - if needed?

The second is, how and when should I formally close the space?

In the time frame available, the reports can not be distributed, but can be
done after the informal program.
Also this can be given over to those, who come for the evening programmes.

I plan to leave the bulettin board on the walls even in the time of the
consecutive programs. I think there could be left some clean paper to join
to the decisions, made on the OS.

I don't see the end of all.

If anybody has some advice I would appreciate.

Gyuri

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>From  Fri Apr 20 14:41:11 2001
Message-Id: <FRI.20.APR.2001.144111.0700.>
Date: Fri, 20 Apr 2001 14:41:11 -0700
Reply-To: lisaheft at pacbell.net
To: OSLIST <OSLIST at LISTSERV.BOISESTATE.EDU>
From: Lisa Heft <lisaheft at pacbell.net>
Subject: Re: close the OS?
MIME-version: 1.0
Content-type: text/plain; charset=iso-8859-1
Content-transfer-encoding: 8BIT

Hello, György --

I am so very proud of you.

Your OS will be marvelous, I know it.

It seems as if you have a good amount of time for a short
but complete OS from 9:30-15:00.  You will just have to
decide if convergence in the form of

- a closing circle (each person comments or if there are too
many people, a sampling of people comment by coming to the
center one at a time during the last hour, for example)

- coming together to 'vote' on a few top issues and then
reconvening in -- let us say -- five groups (the five top
issues) to write up next steps and people who will take
responsibility for each -- then a coming back together in a
circle for sharing

- other ways for participants to share what they bring back
out with them into the world, what personal commitment they
make to themselves, or other thoughts reflecting on their
time together

We can share many ideas with you regarding convergence.  And
it depends upon whether your participants need to walk out
of there with next steps or whether the coming together of
itself is what they wanted and perhaps they'll just want to
share feelings at the end.

I know that my colleagues will share their thoughts on
timing in messages soon to come.  Remember if there is food
for lunch that you will want it to be out before the latest
morning session ends and to stay out for a time after the
afternoon session begins.  People will want to sit and eat,
but some other people will want to work through lunch and
will want to pick up a quick snack before they jump into the
afternoon session.

I have also learned to make beverages available at all times
throughout the day, if possible (I do not know what your
resources are).  We talk and talk all throughout the day and
that is very thirsty business.

What are your thoughts about latecomers, colleagues? Part of
me feels the facilitator has the mobility to greet them and
let them know how it works whenever they walk in the door.
The other part of me knows they will be taken care of by the
self-organization of the group.

What will your theme, your question be for the day?  What
issue, perhaps, would the alumni like to work on, given all
those great minds and energy in the same room for one
fabulous day?

Last thought: try to make sure that the Open Space is its
own complete event.  In other words, the cultural program is
not part of the OS, but instead the OS comes to completion
before you move on to the next group activity.

These are just a few stray thoughts.  I eagerly await and
learn from the messages soon to come from my colleagues.

Lisa

Lisa Heft
Berkeley, California, USA

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>From  Sat Apr 21 00:45:39 2001
Message-Id: <SAT.21.APR.2001.004539.0000.>
Date: Sat, 21 Apr 2001 00:45:39 +0000
Reply-To: gm at openspace.dk
To: OSLIST <OSLIST at LISTSERV.BOISESTATE.EDU>
From: gm <gm at openspace.dk>
Organization: mail.knoware.nl
Subject: Re: Appreciative Inquiry
X-cc: Cora Whittington <cw at goldeninsights.com>
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Dear Cora,

The summary in the thin book series is excellent.
Have a look at
http://www.amazon.com/exec/obidos/ASIN/0966537319/o/qid=987806200/sr=8-2/ref=aps_sr_b_1_2/002-2459641-9848038

Greetings from Denmark,

Gerard Muller

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