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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Thank you for those lovely words of praise, Lisa! Yes, the “book of proceedings” is what I was referring to. As for your needing more time, there should be no worries about access for the Access Queen! <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>This raises the question of whether we ought to “freeze” these docs at all. It is always possible to revert to earlier versions—Google saves changes every few seconds and lets you track them under the “files” menu tab. So perhaps, in the spirit of “one less thing to do” and letting people take responsibility for their own sessions and their participation more generally, this whole idea of freezing docs so that the only way they can be added to is via the comments feature might be not only unnecessary but counter to the self-organizing energy we want to support. In addition, if we create a separate book of proceedings by generating pdfs or a word doc from the various session notes (as planned), that will serve as a permanent snapshot regardless of what happens to the Google docs.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>My main concern in wanting to freeze the docs is more around my experience with people adding new ideas to them and not being able to track that input easily. Unlike with a forum or a list serve, you can’t tell simply by looking at the doc when a piece of text was added or by whom. That data can be tracked using the revisions feature I mention above, but it’s “one more thing to do.” But if we all understand this and become accustomed to using the comments feature, the problem goes away, if it even is a problem to begin with! So I’m going with more trust and less control and suggesting that freezing is unnecessary and we let the experiment run!<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Peace,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Ben<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'>Ben Roberts<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'>The Conversation Collaborative<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'><a href="http://www.conversationcollaborative.com/">www. ConversationCollaborative.com</a> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'>(203) 426-1039<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'>Skype: benjamin_j_roberts<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><img border=0 width=208 height=172 id="Picture_x0020_1" src="cid:image001.jpg@01CE5794.48D1AC00" alt="tagxedo 1"><o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Lisa Heft [mailto:lisaheft@openingspace.net] <br><b>Sent:</b> Wednesday, May 22, 2013 6:59 PM<br><b>To:</b> World wide Open Space Technology email list<br><b>Cc:</b> ben@conversationcollaborative.com; Aaron Wasserman (Google Drive)<br><b>Subject:</b> Re: [OSList] Read/update/comment on WOSonOS notes NOW!<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Hi, Ben and Aaron - it will take me a bit more time to complete and enter my notes - both because of client deadlines and because I did not have time to do so at the conference. So I am one of these people who says 'please don't freeze the notes too soon and I promise to float mine in very soon...'<o:p></o:p></p><div><p class=MsoNormal>If a briefing book means a Book of Proceedings - I think that is what you are talking about.<o:p></o:p></p><div><p class=MsoNormal>PS YOU. are fabulous, Ben and Aaron. And it was super to have met and shared thoughts and ideas with you.<o:p></o:p></p></div><div><p class=MsoNormal>My OSLIST friends - you will love playing with these two, as many of you already are. <o:p></o:p></p></div><div><p class=MsoNormal>Off I go to my client projects, with a deep bow to Ben, Aaron, Devon and all of you who designed for, held space for, invited, improvised, explored and facilitated the use of technology partnered with dialogue at the WOSonOS (and before and after)...<o:p></o:p></p></div><div><p class=MsoNormal>Lisa<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p class=MsoNormal><span style='font-size:13.5pt;font-family:"Trebuchet MS","sans-serif";color:black'> <o:p></o:p></span></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal>On May 22, 2013, at 3:49 PM, Ben Roberts wrote:<o:p></o:p></p></div><p class=MsoNormal><br><br><o:p></o:p></p><div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>One more note on finding the Google docs you want to read or add to now—Suzanne is planning to make an index of them all and post that to<span class=apple-converted-space> </span><a href="http://wosonos2013.crowdvine.com/">the WOSonOS 2013 “Crowdvine”</a><span class=apple-converted-space> </span>site sometime soon. </span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> </span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>That is,<span class=apple-converted-space> </span><i>unless someone else would like to volunteer!<span class=apple-converted-space> </span></i>It is simply a matter of going through all the docs in<span class=apple-converted-space> </span><a href="http://www.bit.ly/wos2013news">the News Room folders</a><span class=apple-converted-space> </span>and copying the session title, initiator, day held and the web address of that doc and then compiling all these in a list that can easily be shared, copied onto a web page, etc. <b><i>Anyone feel like giving Suzanne “one less thing to do?!”</i></b></span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> </span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Cheers,</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Ben</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> </span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in;border-width:initial;border-color:initial'><div><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black'>From:</span></b><span class=apple-converted-space><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black'> </span></span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black'>Ben Roberts [<a href="mailto:ben.roberts@charter.net">mailto:ben.roberts@charter.net</a>]<span class=apple-converted-space> </span><br><b>Sent:</b><span class=apple-converted-space> </span>Wednesday, May 22, 2013 11:34 AM<br><b>To:</b><span class=apple-converted-space> </span>'World wide Open Space Technology email list'<br><b>Cc:</b><span class=apple-converted-space> </span>Aaron Wasserman (Google Drive);<span class=apple-converted-space> </span><a href="mailto:ben@conversationcollaborative.com">ben@conversationcollaborative.com</a><br><b>Subject:</b><span class=apple-converted-space> </span>Read/update/comment on WOSonOS notes NOW!</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div></div></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>In an earlier message, our fabulous leader Suzanne noted that “you will hear more about our experience in our briefing book, which will take longer to prepare than typically happens after an Open Space because we have much to share. So please be patient with us!”<o:p></o:p></span></p><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Yes, AND… Because we used Google docs to make our News Room virtual, anything that has been posted there has been accessible to the world from the moment it was first written. So you are invited to go there now and…<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><div style='margin-left:.5in'><p class=MsoNormal style='text-indent:-.25in'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>1.</span><span style='font-size:7.0pt;color:black'> <span class=apple-converted-space> </span></span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Simply read what was posted<o:p></o:p></span></p></div><div style='margin-left:.5in'><p class=MsoNormal style='text-indent:-.25in'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>2.</span><span style='font-size:7.0pt;color:black'> <span class=apple-converted-space> </span></span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Update and expand upon the notes<span class=apple-converted-space> </span><b><i><u>for sessions you attended</u></i></b><span class=apple-converted-space> </span>to help us get a more complete record of each conversation for the briefing book. We expect to keep the docs editable for another week or so, after which we plan to freeze what is there as a permanent record. If you need more time to add key content, let us know and we can give you extended access.<o:p></o:p></span></p></div><div style='margin-left:.5in'><p class=MsoNormal style='text-indent:-.25in'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>3.</span><span style='font-size:7.0pt;color:black'> <span class=apple-converted-space> </span></span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Continue the conversation by commenting on the notes using the “comment button” in the upper right for general thoughts and/or highlighting a particular section and using the Insert/Comment feature to start a thread about that piece of content in particular (see the notes from the “<a href="https://docs.google.com/document/d/1yCpzaJkw3cw-4VYEaDfwmfUhFfievWw_MwKk_VNpoY4/edit">OST in Written Form</a>” conversation for an example of both types of commenting)<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Please note that it is important that we make a distinction between the types of additions to these documents described in 2 and 3 above. We want<span class=apple-converted-space> </span><i>the body of the doc</i><span class=apple-converted-space> </span>to reflect<span class=apple-converted-space> </span><b><i><u>what was actually said in the session</u></i></b>, while<span class=apple-converted-space> </span><i>the comments</i><span class=apple-converted-space> </span>are a good way to add additional thoughts. This is true both because there is value in keeping a clear record of the conversation itself and because the comments are time stamped and linked to notifications for those shared on a document, allowing people to easily notice that a new thought has been posted (whereas if you simply type it into the middle of a doc, people who have already read the notes will have no way of recognizing that as something new).<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Here is the link to access the virtual News Room:<span class=apple-converted-space> </span><a href="http://www.bit.ly/wos2013news">www.bit.ly/wos2013news</a>. Note that there are four subfolders—one for each day and one for “multi-day virtual sessions.” Within each day, there are sub-folders by round.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Hopefully all this isn’t too complicated! Feel free to email me and Aaor (cc’d here) for some help if you need it. It sounds trickier than it is. With a bit of experience, I believe we might all quickly become comfortable with this new approach and find that it offers some significant advantages over the use of a platform such as Word for the News Room.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Cheers,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Ben<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><div><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'>Ben Roberts</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'>The Conversation Collaborative</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'><a href="http://www.conversationcollaborative.com/">www. ConversationCollaborative.com</a> </span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'>(203) 426-1039</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#4F6228'>Skype: benjamin_j_roberts</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><image001.jpg><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:13.5pt;font-family:"Trebuchet MS","sans-serif";color:black'>_______________________________________________<br>OSList mailing list<br>To post send emails to<span class=apple-converted-space> </span><a href="mailto:OSList@lists.openspacetech.org">OSList@lists.openspacetech.org</a><br>To unsubscribe send an email to<span class=apple-converted-space> </span><a href="mailto:OSList-leave@lists.openspacetech.org">OSList-leave@lists.openspacetech.org</a><br>To subscribe or manage your subscription click below:<br><a href="http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org">http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org</a><o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p></div></div></div></body></html>