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Hi Jeroen,<br><br>
I am not sure I understand all of your questions, but I guess that will
become clear soon enough :-)<br><br>
I let people post as many topics as they want, but each topic has one
timeslot and one location. If they think they need more than that, they
can post more than one topic. Which often hapens.<br><br>
If I run an OST meeting that lasts several days, I let people post topics
for the other days as well, but I reopen the space each morning to give
people the opportunity to post new topics for that day. In the course of
day one, so many things happen that folks often have new things they want
to put on the agenda on day two.<br><br>
In business environments, I have very good experiences with OST meetings
that end on a half day. Especially 1.5 day works very well. The half day
is for action planning. I quit doing report presentations years ago -
that was usually a tedious and boring experience. I have not so good
experience with two full days where action planning is on the afternoon
of day two. That just does not work well with the dynamics and the flow
of the meeting. The morning of the second day has a very different energy
than the first day. The break between divergence and convergence usually
goes together very well with the sleeping break. And convergence can
usually be done in a half day.<br><br>
So I start convergence on the morning of the last day, by reopening the
space. If there are written reports, they will have been xeroxed
overnight so that they are available before breakfast. I open the space
after breakfast and the question is something like: based on yesterdays
results, what ideas do you have that you want to put into action
now?<br><br>
The idea is that even if people have not read all yesterdays reports, the
results and the energy of the day before are present in the group and the
people know what to do.<br><br>
A completely different question is if you have the complete system in the
room. I would consider inviting senior management as well as some trusted
clients and maybe a few people from HR. The completer the system and the
higher the diversity, the better the results will be.<br><br>
If you would like to discuss, we can always meet up for a
coffee...<br><br>
Good luck with it!<br><br>
Koos<br><br>
<br>
At 15:07 29-5-2012, Ermers, Jeroen wrote:<br>
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boundary="_000_56812CB7C8FF2643AA116580CD3CB8F2011E65CDA1EXCNLDCM05eur_"<br>
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<a name="_MailEndCompose"></a> <br>
<br>
<br>
Hi Linda,<br>
<br>
Thank you for your swift reply, we are inviting about 35 people in middle
management positions (of which we expect most to attend). I think it
would be wise to invite the board as other people as well to increase
diversity and perspectives but it’s not up to me to decide on that. The
issue at hand concerns making people taking more ownership of their
personal development. Now management is in control on who should develop
which skills / competences so they are adequately equiped to carry out
their work based on the needs of our clients (we are providing IT
consulting services to other organisations, mostly by posting employees
on customer premises). We would like to have people take personal
accountability and proactively seek ways to fasten their career and
improve on their job readiness and job mobility. The goal of this OST
meeting is to itendtify issues to be addressed so that people (both
management and employees) are empowered to actually change their
behaviour which is needed to reach the intended goals.<br>
<br>
Regards jeroen<br>
<br>
<br>
<br>
<b>From:</b> oslist-bounces@lists.openspacetech.org
[<a href="mailto:oslist-bounces@lists.openspacetech.org" eudora="autourl">
mailto:oslist-bounces@lists.openspacetech.org</a>] <b>On Behalf Of
</b>Linda Stevenson<br>
<b>Sent:</b> dinsdag 29 mei 2012 14:41<br>
<b>To:</b> os list<br>
<b>Subject:</b> Re: [OSList] number of topics and number of timeslots,
presence board members<br>
<br>
Dear Jeroen,<br>
<br>
How many people you are expecting to attend? That will help you
decide up front how many concurrent sessions and therefore breakout areas
will be appropriate. Once that matrix of post-its is created,
participants themselves will self-manage and self-organize their time
together - no help needed on your part except to hold the space open
including any plans for evening activities on the night of day 1 - in
other words the space is open from the morning of day 1 until you close
it on day 2.<br>
<br>
As for board members why not invite them to the whole Open Space?<br>
<br>
Open Space can end in a variety of ways, but it is not about
"presenting back" - again, can you say more what you have in
mind? Don't close the space before you close the space!<br>
<br>
All the very best,<br>
Linda<br><br>
<br>
<hr>
<div align="center"></div>
From:
<a href="mailto:jeroen.ermers@kpn.com">jeroen.ermers@kpn.com</a><br>
To:
<a href="mailto:oslist@lists.openspacetech.org">
oslist@lists.openspacetech.org</a><br>
Date: Tue, 29 May 2012 14:11:19 +0200<br>
Subject: [OSList] number of topics and number of timeslots, presence
board members<br>
Dear all,<br>
<br>
I am about to facilitate an 1,5 – 2 day OST meeting. On the first day all
topics are posted on the bulletin board, people decide themselves when
these topics are discussed in which breakout room. I have four timeslots
on day one (maybe 2 more on the morning of day 2), the convergence/nest
step action planning fase is planned for day 2 <br>
<br>
I have the following questions: <br>
1) Are all
topics discussed once in one of the timeslot on day one or can a topic be
discussed in 2 (or maybe even four) timeslots, which effectively is
inhibiting other people’s topics to be discussed.<br>
2) are all
timeslots meant to be used for new topics or is there a moment when
participants decide which of the topics discussed in the previous
timeslots are to be discussed in further detail. Or to put it in other
words, is there only one moment for convergence (prior to action
planning) or can you also narrow down the topics in an earlier fase?
<br>
3) Is is it
advisable (or not) to have board members (who will not participate in the
OST meeting) to be present when the results of convergence/action
planning is presented back to the participants?<br>
<b><i> <br>
</i></b>I’m afraid i’ve used more than 150 words, but still hope for an
answer (or 2) J<br>
<br>
Kjnds regards,<br>
<br>
Jeroen ermers<br>
<br><br>
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