<html><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; ">Hello and congratulations, Jennifer -<div><br></div><div>So my quick answers would be...</div><div><br></div><div>It is incredibly hard to hold the space for a concurrent Open Space / parallel track to a traditional conference.</div><div>Do take very good care of yourself - people slip in and out of the room and the container can often feel wobbly and huge and tiring for the facilitator.</div><div><br></div><div>One key is to ensure that the conference program, announcements from the 'front' in morning and afternoon plenaries, signage throughout the conference and more - all highlight the location, hours, session times and reason for the Open Space. Otherwise people do not know how to find it, feel it, incorporate it into their larger conference experience. And be careful with your descriptive text - people seeing what they interpret as an open space in the conference program often interpret it as an open time for going shopping, touring the city and more. Post conference they often mention they had no idea this conference activity was happening even though you thought you named and presented it for visibility.</div><div><br></div><div>My experience would recommend you do not have to do any full-form OS - in fact, how could you in 1.5 hours? How could you do it justice? Won't their passion for the agenda topics they raise in that Day 1 1.5 hours energize their interest in coming to those sessions later in the conference? Won't your making the topics visible (such as outside in the hallway as well as in the OS room) spark their interest and continue the invitation and the passion? And then in your OS room you can invite folks to come in and out (as they will when it is a concurrent track in a traditional conference) and post sessions for whenever on the OS schedule they can return to host or attend that topic. No?</div><div><br></div><div>About projects - you indicate that *some* OS discussions will generate projects. My question is do you really want to lead the entire full group in that project time if only some OS sessions are about projects?</div><div>My observation is that people come to a conference for idea exchange, learning content or tools they can use back home, and relationships / networking. When a full-on conference designs action planning or project work *for the entire conference* the clients often wonder why the energy was sucked out of the end or why nobody came. Then upon reflection they realized that the high percentage of attendees were served by the OS conversations themselves and did not themselves have the urgency, interest or capacity to name or focus on projects and next steps. And those who did, had that energy anyway, and kept rolling along with their project-specific focus. And the Book of Proceedings - with the full discussion notes of all the sessions plus the full list of contact information for those who participated in the sessions and who attended the OS - gave them a mechanism for continuing their networking and project work post-conference as they felt the energy and inspiration to do so. And you can even place project planning worksheets in the OS room for any group you hear is doing that - helping them think of who-for what-by when-what else sorts of things.</div><div><br></div><div>With any retreat, meeting or conference - I always ask whether it is 90% or so who need-want-ask for action planning or project work time - or if it is a hope of the organizer but not a drive for the participants. That often informs whether any time for *everybody* to stop and focus on projects or next steps is needed as part of the design of the event.</div><div><br></div><div>Why not just give the Closing Circle to the participants for rich comment and reflection - and give them that time to do so? Rather than design a process for some-not-all?</div><div>If many folks are not into project work or next steps, all that time will be less energy and less feeling of closure for them while the few others are working on their projects.</div><div><br></div><div>That's my opinion based on my experiences and observations - and no doubt you other dear colleagues will have different ideas - I look forward to hearing them,</div><div>Lisa</div><div><br></div><div><div apple-content-edited="true"><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-align: auto; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; 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word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><span class="Apple-style-span" style="font-size: 11px; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: 11px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><span class="Apple-style-span" style="border-collapse: separate; color: rgb(0, 0, 0); font-family: 'Trebuchet MS'; font-size: 11px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><div><div><font class="Apple-style-span" color="#0000FF" size="4"><span class="Apple-style-span" style="font-size: 14px; "><b><span class="Apple-style-span" style="color: rgb(0, 0, 0); font-size: medium; font-weight: normal; "><div><font class="Apple-style-span" color="#811107" size="1"><span class="Apple-style-span" style="font-size: 9px; "><i><font class="Apple-style-span" color="#000000"><span class="Apple-style-span" style="font-style: normal; "><font class="Apple-style-span" size="3"><span class="Apple-style-span" style="font-size: 12px; "><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal 'Trebuchet MS'; color: rgb(155, 44, 1); "><span class="Apple-style-span" style="color: rgb(0, 0, 255); font-size: 14px; font-weight: bold; "><span class="Apple-style-span" style="color: rgb(0, 0, 0); font-weight: normal; font-size: 11px; "><div><span class="Apple-style-span" style="font-size: 14px; color: rgb(0, 0, 255); "><b><span class="Apple-style-span" style="color: rgb(0, 0, 0); font-size: medium; font-weight: normal; "><div style="display: inline !important; "><font class="Apple-style-span" color="#811107" size="1"><span class="Apple-style-span" style="font-size: 9px; "><i><font class="Apple-style-span" color="#000000"><span class="Apple-style-span" style="font-style: normal; "><font class="Apple-style-span" size="3"><span class="Apple-style-span" style="font-size: 12px; "><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 10px/normal 'Trebuchet MS'; color: rgb(155, 44, 1); display: inline !important; "><span class="Apple-style-span" style="color: rgb(0, 0, 255); font-size: 14px; font-weight: bold; ">Lisa Heft</span></div></span></font></span></font></i></span></font></div></span></b></span></div></span></span></div></span></font></span></font></i></span></font></div></span></b></span></font></div><div>Consultant, Facilitator, Educator</div><div><span class="Apple-style-span" style="font-size: 12px; "><b><font class="Apple-style-span" size="3"><span class="Apple-style-span" style="font-size: 11px; font-weight: normal;"> </span></font><font class="Apple-style-span" color="#0000FF">Opening Space</font></b></span></div><div><a href="mailto:lisaheft@openingspace.net">lisaheft@openingspace.net</a></div><div> <span class="Apple-style-span" style="font-size: medium; "> </span></div></div></div></span></div></span></span></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></div></span></span></div></span></div></span> </div><br><div><div>On May 17, 2011, at 3:18 PM, Jennifer Hurley wrote:</div><br class="Apple-interchange-newline"><blockquote type="cite"><div> <font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt">Hello everyone. Some months ago I shared a story about introducing OS to the Congress for the New Urbanism over several years. In just 2 weeks, the annual Congress will include OS as one of the plenaries for the first time ever. Here’s how OS will be incorporated into the Congress schedule:<br> <br> Day 1<br> 9 – 10:30 - OS in morning plenary (nothing else is scheduled at this time – expect 300-400 people)<br> Rest of the day – OS available concurrently with regular conference breakout sessions<br> <br> Day 2<br> OS available throughout the day concurrently with breakout sessions<br> <br> Day 3<br> OS available in the morning concurrently with breakout sessions<br> 12:45 – 1:45 – OS wrap-up (in plenary room with nothing else scheduled at the time, but over lunchtime)<br> <br> Here’s our theme:<br> </span></font><ul><li><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt">How can we employ new urbanist principles to help our world become safer, happier, and more prosperous? </span></font></li><li><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt">How can the CNU organization have the greatest impact in the coming years? <br> </span></font></li></ul><font face="Calibri, Verdana, Helvetica, Arial"><span style="font-size:11pt"> <br> So I have a couple of questions for this incredibly experienced, thoughtful, and helpful (!) group.<br> <br> For the OS in the morning plenary on Day 1, this will be the first time that many people hear of OS. We’re going to open up the schedule for the entire 3-day period at this time. I expect that the opening will take 20-30 minutes. Should we give a full hour to 1 discussion session, or should we try to have some kind of “closing” in the last 15 minutes of the time slot, so people who have never experienced OS see the full arc?<br> <br> Based on past experience with OS during the Congress (never in such a prominent role before), we expect that some OS discussions will generate projects that people want to continue working on during the year. For the wrap-up on the last day, we want to give people a chance to find other people to join their projects and also to reflect on the experience with OS.<br> </span></font><span style="font-size:11pt"><font face="Courier New">o </font><font face="Calibri, Verdana, Helvetica, Arial">5 min – Welcome: Thank people for participating and explain what we will do during the closing session<br> </font><font face="Courier New">o 10-</font><font face="Calibri, Verdana, Helvetica, Arial">15 min – Continuing the Work: Invite people who intend to continue work on their topic or initiative during the year to give a 1-minute “advertisement” about their effort<br> </font><font face="Courier New">o </font><font face="Calibri, Verdana, Helvetica, Arial">20-25 min – Reflection: Give people the opportunity to respond to the question: What was the biggest take-away for you from your participation in OS?<br> </font><font face="Courier New">o </font><font face="Calibri, Verdana, Helvetica, Arial">20 min – Notes Gallery: Have the movable notes wall in the plenary room for this session, and leave time for people to review the notes and sign up for topics they’re interested in<br> <br> Any thoughts or reactions to that plan? Any advice or suggestions?<br> <br> Thanks so much. It’s very helpful to know that there’s this wise group to reach out to!<br> <br> Jennifer Hurley<br> __________________________<br> HURLEY~FRANKS & ASSOCIATES<br> 1500 Walnut St STE 504 | Philadelphia, PA 19102<br> p: 215-988-9440 | f: 215-988-9441 | c: 267-971-4598<br> <a href="JLHurley@hfadesign.com">JLHurley@hfadesign.com</a> | <a href="http://www.hfadesign.com">http://www.hfadesign.com</a><br> Certified WDBE through PA UCP, City of Philadelphia OEO, NJ UCP, DE UCP<br> </font></span> </div> _______________________________________________<br>OSList mailing list<br>To post send emails to <a href="mailto:OSList@lists.openspacetech.org">OSList@lists.openspacetech.org</a><br>To unsubscribe send an email to <a href="mailto:OSList-leave@lists.openspacetech.org">OSList-leave@lists.openspacetech.org</a><br>To subscribe or manage your subscription click below:<br><a href="http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org">http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org</a><br></blockquote></div><br></div></body></html>