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<p class=MsoNormal><font size=2 color=black face="Courier New"><span
style='font-size:11.0pt;font-family:"Courier New";color:black'>Hi Chris:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Courier New"><span
style='font-size:11.0pt;font-family:"Courier New";color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Courier New"><span
style='font-size:11.0pt;font-family:"Courier New";color:black'>Took me a while
to understand this:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=black face="Courier New"><span
style='font-size:11.0pt;font-family:"Courier New";color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
12.0pt;margin-left:36.0pt'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>Oh...one thing I did in my 600 person OS that really
helped was to have someone writing up the agenda for the first session as it
was being produced and once the agenda setting session was over we projected it
on large screens. THat just saved traffic piling up at the wall and 600
people all trying to read one person's handwriting. Subsequent sessions
were projected as the day went on.<font color=black><span style='color:black'><o:p></o:p></span></font></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 color=black
face="Courier New"><span style='font-size:11.0pt;font-family:"Courier New";
color:black'>Let me see if I’ve got it right: <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 color=black
face="Courier New"><span style='font-size:11.0pt;font-family:"Courier New";
color:black'>1. Once the whole day’s agenda setting is done, which is
presumably close to when the first session is about to start, you project a
list of all the topics scheduled for the first session only. (Do you
include the locations?)<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 color=black
face="Courier New"><span style='font-size:11.0pt;font-family:"Courier New";
color:black'>2. Then, before the second session begins, you project the
topics for the second session. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 color=black
face="Courier New"><span style='font-size:11.0pt;font-family:"Courier New";
color:black'>Etc … <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 color=black
face="Courier New"><span style='font-size:11.0pt;font-family:"Courier New";
color:black'>Is that right? <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 color=black
face="Courier New"><span style='font-size:11.0pt;font-family:"Courier New";
color:black'>I think it could really help some people, particularly those who
feel overwhelmed by the rush to the wall, the crush of people, and the huge
number of topics.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 color=black
face="Courier New"><span style='font-size:11.0pt;font-family:"Courier New";
color:black'>Thanks again,<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 color=black
face="Courier New"><span style='font-size:11.0pt;font-family:"Courier New";
color:black'>Marty<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 color=black
face="Courier New"><span style='font-size:11.0pt;font-family:"Courier New";
color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
12.0pt;margin-left:36.0pt'><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'><br>
<br>
Chris<o:p></o:p></span></font></p>
<div>
<p class=MsoNormal style='margin-left:36.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'>On Wed, Dec 10, 2008 at
1:48 PM, Larry Peterson <<a href="mailto:larry@spiritedorg.com">larry@spiritedorg.com</a>>
wrote:<o:p></o:p></span></font></p>
<div link=blue vlink=purple>
<div>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'>Martin:</span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'>Lisa
has some great ideas. Here are a couple more: </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<div>
<p style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>a. Do you have any
'top tips' on special needs for a group of this size?</span></font><span
lang=EN-CA><o:p></o:p></span></p>
</div>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'>As
Lisa says, the wall is really important and I leave it chaotic with post-its on
one side and room for the folks at the wall on the other.</span></font><span
lang=EN-CA><o:p></o:p></span></p>
<div>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>b. Any special
suggestions for how to create the circle/s? (I am considering three
concentric circles: one of cushions, one of benches, and then one of
chairs. But we could also possibly build risers. How much space
will we need for this circle/these circles? Do you suggest three
concentric circles or more? </span></font><span lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
</div>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'>With
600 I go with more concentric circles. I find that when the centre circle
is at or over 150 people, then the connection with the sponsor and the opening
is less. I prefer a centre circle of between 100 and 150. A small
platform, one step up at the most, in the centre of the circle might help
but it must be easily gotten on and off of. I would not build fixed
seating in risers. </span></font><span lang=EN-CA><o:p></o:p></span></p>
<div>
<p style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>c. How much extra
time will be needed for the agenda setting, given the size of the group?</span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
</div>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'>I have not
experienced that a lot of extra time is needed – say .5hr. </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<div>
<p style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>d. How many sessions
should I expect from 600 people? (In a highly motivated group of 100
people, I would usually provide breakout spaces for about 50 sessions.
But my guess is that this ratio should go down as the numbers increase.
Also, we expect a lot of people who are too shy, reserved, or not sufficiently
motivated -- this time -- to post a session. So I am guessing that I'll
need about 150 breakout slots.</span></font><span lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
</div>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'>I plan for
.7 times the number, say about 42 per round and then have extras available, so
that is similar to your number for 100. I've never had need for 150
breakout slots in a given round of OST discussions with 600. You know
your people better than I and the theme for this event. The amount of
passion evoked by the theme question shapes the number at any given
round. You are talking between 3-4 rounds of discussion.</span></font><span
lang=EN-CA><o:p></o:p></span></p>
<div>
<p style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>d. Any advice on the
schedule? The day is limited to 8.30 – 16.30. Some people
might be able to stay later, but we can't plan on this. I normally don't
schedule tea breaks, but in this case, it might be necessary to give people
time to find their way around the venue. Here are three versions:</span></font><span
lang=EN-CA><o:p></o:p></span></p>
</div>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'>I would go
with the simplest agenda and 1.5 hour session. With this number, there
will be more time for folks to move between sessions so allowing 1.5 hours for
each will give them the freedom to self-manage that time – which for me
is the genius of OST. Building in breaks makes it seem like any other
conference and reduces the "whenever its over, its over" injunction.</span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=3 color="#1f497d" face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua";color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'>Larry</span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'>Larry
Peterson & Associates in Transformation</span></font><span lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><st1:place w:st="on"><st1:City w:st="on"><font
size=2 color="#1f497d" face="Times New Roman"><span lang=EN-CA
style='font-size:11.0pt;color:#1F497D'>Toronto</span></font></st1:City><font
size=2 color="#1f497d"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'>,
<st1:State w:st="on">Ontario</st1:State>, <st1:country-region w:st="on">Canada</st1:country-region></span></font></st1:place><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'><a
href="mailto:larry@spiritedorg.com" target="_blank">larry@spiritedorg.com</a>
416.653.4829 <a href="http://www.spiritedorg.com/" target="_blank">http://www.spiritedorg.com</a></span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span lang=EN-CA style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
<p style='margin-left:36.0pt'><font size=2 color="#1f497d"
face="Times New Roman"><span style='font-size:11.0pt;color:#1F497D'> </span></font><span
lang=EN-CA><o:p></o:p></span></p>
</div>
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<br>
-- <br>
CHRIS CORRIGAN<br>
Facilitation - Training - Process Design<br>
Open Space Technology<br>
<br>
Weblog: <a href="http://www.chriscorrigan.com/parkinglot">http://www.chriscorrigan.com/parkinglot</a><br>
Site: <a href="http://www.chriscorrigan.com">http://www.chriscorrigan.com</a><br>
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Principal, Harvest Moon Consultants, Ltd.<br>
<a href="http://www.harvestmoonconsultants.com">http://www.harvestmoonconsultants.com</a><br>
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