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<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>Hello everyone:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><br>
I may have the opportunity to facilitate a one-day Open Space for a group of
500 - 600 people in January. The event is an annual staff conference for
the <st1:country-region w:st="on">UK</st1:country-region> division of a <st1:country-region
w:st="on"><st1:place w:st="on">US</st1:place></st1:country-region>
multinational. (The confidentiality agreement is quite strict so I
can’t say who this is.) <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>The vast majority of the staff will never
have been to an event like this, as the staff conferences have usually been
based on presentation, rather than participation. However, I’ve
just done a day-long Open Space for the directors and senior managers, and
based on the success of this, I believe they will decide this week to use OS
for their whole staff, in order to foster a greater sense of community and
introduce OS principles into their work practices. This is a huge culture
shift, and yet it is happening very easily, so the moment must be ripe!
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>We will be looking for a venue next week,
and I’d like some practical advice, especially from anyone who has dealt
with the special logistics of a large event like this. We may use a
racetrack (enclosed and heated!), and if so, that would be big enough for most
of the breakouts to be in the main area. If not, then I imagine I need to
leave some extra space in the schedule for people to locate and get to the
breakouts.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>So my specific questions are:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>a. Do you have any ‘top
tips’ on special needs for a group of this size?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>b. Any special suggestions for how to
create the circle/s? (I am considering three concentric circles:
one of cushions, one of benches, and then one of chairs. But we could
also possibly build risers. How much space will we need for this
circle/these circles? Do you suggest three concentric circles or
more? <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>c. How much extra time will be needed
for the agenda setting, given the size of the group?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>d. How many sessions should I expect
from 600 people? (In a highly motivated group of 100 people, I would
usually provide breakout spaces for about 50 sessions. But my guess is
that this ratio should go down as the numbers increase. Also, we expect a
lot of people who are too shy, reserved, or not sufficiently motivated -- this
time -- to post a session. So I am guessing that I’ll need about
150 breakout slots.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>d. Any advice on the schedule?
The day is limited to 8.30 – 16.30. Some people might be able to
stay later, but we can’t plan on this. I normally don’t
schedule tea breaks, but in this case, it might be necessary to give people
time to find their way around the venue. Here are three versions:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>Version A: 3
sessions, each 1.5 hours in length; no tea breaks or transit time between
sessions.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>8.30 – 10.00
Intro and agenda setting<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>10.00 – 11.30
Session 1<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>11.30 – 13.00
Session 2<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>13.00 – 14.00
Lunch<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>14.00 –
15.30
Session 3<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><st1:Street w:st="on"><st1:address
w:st="on"><font size=3 face="Book Antiqua"><span style='font-size:12.0pt;
font-family:"Book Antiqua"'>15.30 – 16.30
Closing
Circle</span></font></st1:address></st1:Street><font face="Book Antiqua"><span
style='font-family:"Book Antiqua"'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>Version B: Same
as A, but sessions are 1 ¼ hours in length; with 15 minute transit times
or tea breaks<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>8.30 –
10.00
Intro and agenda setting<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>10.15 –
11.30
Session 1<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>11.30 –
11.45
Break<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>11.45 –
13.00
Session 2<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>13.00 –
14.00
Lunch<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>14.00 –
15.15
Session 3<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>15.15 –
15.30
Break<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><st1:Street w:st="on"><st1:address
w:st="on"><font size=3 face="Book Antiqua"><span style='font-size:12.0pt;
font-family:"Book Antiqua"'>15.30 –
16.30
Closing Circle</span></font></st1:address></st1:Street><font
face="Book Antiqua"><span style='font-family:"Book Antiqua"'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>
Version C: 4 sessions, each 1 hour in duration; no transit time<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>8.30 –
10.00
Intro and agenda setting<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>10.00 –
11.00
Session 1<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>11.00 –
12.00
Session 2<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>12.00 – 13.00
Lunch<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>13.00 – 14.00
Session 3<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><font size=3 face="Book Antiqua"><span
style='font-size:12.0pt;font-family:"Book Antiqua"'>14.00 – 15.00
Session 4<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:36.0pt'><st1:Street w:st="on"><st1:address
w:st="on"><font size=3 face="Book Antiqua"><span style='font-size:12.0pt;
font-family:"Book Antiqua"'>15.00 –
16.30
Closing Circle</span></font></st1:address></st1:Street><font
face="Book Antiqua"><span style='font-family:"Book Antiqua"'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>THANK YOU!<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'>Marty<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Book Antiqua"><span style='font-size:
12.0pt;font-family:"Book Antiqua"'><o:p> </o:p></span></font></p>
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