My current practice, similar to Thomas's, is to ask each group to take notes but then summarize their group on a single piece of flip chart paper. We can post these as a gallery of proceedings and photograph them as well. Then we action plan by having people review those posters and identify what is important.
<br><br>For the action planning process, same deal, except I have the action groups report to the main body what they are planning to do so that they can issue invitations to all in the room to join them. I have been using a digital audio recorded to record these reports and then creating an index. Also, in my wackier moments, I am enjoying sitting on the floor on the edge of the circle creating a single mind map for all of the action that is unfolding. Clients then use that mind map as a to do list, to check in on the progress of the action plan.
<br><br>Here's a recent one I can share:<br><br><a href="http://www.flickr.com/photos/chriscorrigan/470090025/">http://www.flickr.com/photos/chriscorrigan/470090025/</a><br><br>Chris<br><br><div><span class="gmail_quote">
On 4/23/07, <b class="gmail_sendername">Thomas Herrmann</b> <<a href="mailto:thomas@openspaceconsulting.com">thomas@openspaceconsulting.com</a>> wrote:</span><blockquote class="gmail_quote" style="border-left: 1px solid rgb(204, 204, 204); margin: 0pt 0pt 0pt 0.8ex; padding-left: 1ex;">
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<p><font color="navy" face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial; color: navy;">Hi Gail! And Catherine</span></font></p>
<p><font color="navy" face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial; color: navy;">Most of the times now I let participants
write their reports on flip-charts, make digital photos and send via email,
usually the next day or so. At times, especially during longer meetings
including action-planning we do copies for all but many time they can stand
reading at the newswall which also gets creativity going in a special way. Sometimes
I´ve made a couple of extra copies to post on another part of the room –
if it´s a large group.</span></font></p>
<p><font color="navy" face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial; color: navy;">My notion is though that it might not save
that much paper because I think many people print the report once they get it. And
I agree that it´s a nice thing to "get the book in hand" and
read it on the way home.</span></font></p>
<p><font color="navy" face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial; color: navy;">Greetings</span></font></p>
<p><font color="navy" face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial; color: navy;">Thomas Herrmann</span></font></p>
<p><font color="navy" face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial; color: navy;"> </span></font></p>
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<div style="text-align: center;" align="center"><font face="Times New Roman" size="3"><span style="font-size: 12pt;" lang="SV">
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<p><b><font face="Tahoma" size="2"><span style="font-size: 10pt; font-family: Tahoma; font-weight: bold;">Från:</span></font></b><font face="Tahoma" size="2"><span style="font-size: 10pt; font-family: Tahoma;"> OS<span lang="SV">
LIST</span><span lang="SV"> [mailto:<a href="mailto:OSLIST@">OSLIST@</a><a href="http://LISTSERV.BOISESTATE.EDU" target="_blank" onclick="return top.js.OpenExtLink(window,event,this)">LISTSERV.BOISESTATE.EDU</a>] <b><span style="font-weight: bold;">
För </span></b>ICA
Taiwan<br>
<b><span style="font-weight: bold;">Skickat:</span></b> den 23 april 2007 14:14<br>
<b><span style="font-weight: bold;">Till:</span></b> OSLIST@<a href="http://LISTSERV.BOISESTATE.EDU" target="_blank" onclick="return top.js.OpenExtLink(window,event,this)">LISTSERV.BOISESTATE.EDU</a><br>
<b><span style="font-weight: bold;">Ämne:</span></b> Re: Copy of Notes for
everybody?</span></span></font><span lang="SV"></span></p>
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<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;"> </span></font></p>
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<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;">Catherine,</span></font></p>
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<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;"> </span></font></p>
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<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;">The first time I facilitated an OST program in 2000 for an insurance
company the participants and support team were aghast at the amount paper (and
work) it would take to distribute documents for 100+ participants. So we
did it by email, the kind of practice we continue. Some organizations set
up a special internet site of some sort depending on their web/blog skills and
interest, others use company/organization systems already in place. Ask
them how they want it. Someone always knows!</span></font></p>
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<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;"> </span></font></p>
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<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;">Gail</span></font></p>
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<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;"> </span></font></p>
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<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;"> </span></font></p>
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<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial;">Dear all</span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial;"> </span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial;">Do you always offer a set of notes for every participant? I
experience resistance to the production of so much paper occasionally and would
like to know how you handle this. (I am not a friend of notes on CDs - their
production is not quicker than paper copies, and many can't look through it on
their way home because they didn't bring their laptop along.) In OS events with
enough staff also after the event, sometimes they put the notes (anonymized if
necessary) in the internet.</span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial;"> </span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial;">Please let me have your experiences. Thank you - Catherine</span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Arial" size="2"><span style="font-size: 10pt; font-family: Arial;"> </span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Comic Sans MS" size="2"><span style="font-size: 10pt;">Catherine Pfaehler Senn</span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Comic Sans MS" size="2"><span style="font-size: 10pt;">lic.oec.HSG</span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Comic Sans MS" size="2"><span style="font-size: 10pt;">Open Space Begleitung</span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Comic Sans MS" size="2"><span style="font-size: 10pt;">Kellersriedweg 8</span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Comic Sans MS" size="2"><span style="font-size: 10pt;">CH - 2503 Biel</span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Comic Sans MS" size="2"><span style="font-size: 10pt;"><span onmouseup="SetCallButtonPressed(this, 0,1)" onmousedown="SetCallButtonPressed(this, 1,1)" onmouseover="SetCallButton(this, 1,1);skype_active=CheckCallButton(this);" onmouseout="SetCallButton(this, 0,1);HideSkypeMenu();" class="skype_tb_injection" id="__skype_highlight_id">
<span style="margin-right: 0px;" title="This is a Switzerland phone number. The country code cannot be changed." onclick="javascript:if(0){doRunCMD(event, 'chdial','4');}else{doRunCMD(event, 'call','+41323656841');}event.preventBubble();return false;" onmouseout="SetCallButtonPart(this, 0);" onmouseover="SetCallButtonPart(this, 1);" class="skype_tb_injection_left" id="__skype_highlight_id_left">
<span style="background-image: url(chrome://skype_ff_toolbar_win/content/cb_normal_l.gif);" class="skype_tb_injection_left_img" id="__skype_highlight_id_left_adge"><img src="chrome://skype_ff_toolbar_win/content/cb_transparent_l.gif" style="height: 11px; width: 7px;" class="skype_tb_img_adge" height="11">
</span><span style="padding-right: 1px;" class="skype_tb_injection_left_img" id="__skype_highlight_id_left_img"><img style="width: 11px;" src="chrome://skype_ff_toolbar_win/content/famfamfam/ch.gif" title="" class="skype_tb_img_flag" name="skype_tb_img_f4">
</span></span><span title="Call this phone number in Switzerland with Skype: +41323656841" onclick="javascript:doRunCMD(event, 'call','+41323656841');event.preventBubble();return false;" onmouseout="SetCallButtonPart(this, 0)" onmouseover="SetCallButtonPart(this, 1)" class="skype_tb_injection_right" id="__skype_highlight_id_right">
<span class="skype_tb_innerText" id="__skype_highlight_id_innerText"><img src="chrome://skype_ff_toolbar_win/content/space.gif" style="margin: 0px; padding: 0px; height: 1px; width: 1px;" class="skype_tb_img_space" height="1" width="1">
<img src="chrome://skype_ff_toolbar_win/content/space.gif" style="margin: 0px; padding: 0px; height: 1px; width: 1px;" class="skype_tb_img_space" height="1" width="1"><img src="chrome://skype_ff_toolbar_win/content/space.gif" style="margin: 0px; padding: 0px; height: 1px; width: 1px;" class="skype_tb_img_space" height="1" width="1">
<img src="chrome://skype_ff_toolbar_win/content/space.gif" style="margin: 0px; padding: 0px; height: 1px; width: 1px;" class="skype_tb_img_space" height="1" width="1">+41-(0)32 - 365 68 41</span><span style="background-image: url(chrome://skype_ff_toolbar_win/content/cb_normal_r.gif);" class="skype_tb_injection_left_img" id="__skype_highlight_id_right_adge">
<img src="chrome://skype_ff_toolbar_win/content/cb_transparent_r.gif" style="height: 11px; width: 19px;" class="skype_tb_img_adge" height="11"></span></span></span></span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Comic Sans MS" size="2"><span style="font-size: 10pt;"><a href="mailto:c.pfaehler@bluewin.ch" target="_blank" onclick="return top.js.OpenExtLink(window,event,this)">c.pfaehler@bluewin.ch</a></span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;"> </span></font></p>
</blockquote>
<blockquote style="margin-top: 5pt; margin-bottom: 5pt;" type="cite">
<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;">* * ========================================================== OSLIST@<a href="http://LISTSERV.BOISESTATE.EDU" target="_blank" onclick="return top.js.OpenExtLink(window,event,this)">
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<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;"> </span></font></p>
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<pre><font face="Courier New" size="2"><span style="font-size: 10pt;">-- </span></font></pre>
</span></div><div><div><span class="e" id="q_1121e9ae84bb76b5_3">
<p><font face="Times New Roman" size="3"><span style="font-size: 12pt;">Gail West, ICA<br>
3F, No. 12, Lane 5, Tien Mou West
Road<br>
Taipei 111 Taiwan<br>
Phone: (8862) 2871-3150, Fax: (8862) 2871-2870</span></font></p></span></div>
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