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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Dear Diane<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Thanks for sharing this way of “voting”.
I usually use stickies and ask some of the participants to count they –
which goes pretty fast even with groups up to 150 or so. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I would like to try the envelope-way out! I
have two questions that I´d appreciate some more info on:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>1. How do you do the combination of topics
in this process?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>2. What kind of tickets do you use?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Best regards<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Thomas Herrmann<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span lang=SV style='font-size:
10.0pt;font-family:Tahoma;font-weight:bold'>Från:</span></font></b><font
size=2 face=Tahoma><span lang=SV style='font-size:10.0pt;font-family:Tahoma'> <st1:PersonName
w:st="on">OSLIST</st1:PersonName> [mailto:<st1:PersonName w:st="on">OSLIST</st1:PersonName>@LISTSERV.BOISESTATE.EDU]
<b><span style='font-weight:bold'>För </span></b>Diane Gibeault<br>
<b><span style='font-weight:bold'>Skickat:</span></b> den 27 februari 2007
23:57<br>
<b><span style='font-weight:bold'>Till:</span></b> <st1:PersonName w:st="on">OSLIST</st1:PersonName>@LISTSERV.BOISESTATE.EDU<br>
<b><span style='font-weight:bold'>Ämne:</span></b> Fw: Mixing action planning
and</span></font><span lang=SV><o:p></o:p></span></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Hi everyone </span></font><font size=2><span
style='font-size:10.0pt'><o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Harrison wrote (see below) how setting collective priorities
is often what is needed and that with large groups that can be a practical
challenge - too many dots to count and technology breaking down, although for
very large groups this has been the method of choice ...so far. A new way has
been offered and tested.</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Some Canadian aboriginal people shared with us another
technique for compiling votes - or the survey as I now often call it
(* see why below). Their way is very quick and simple: tickets in
envelopes. </span></font><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>They prefer this method since the individual choices are
less influenced by the number of votes others have given to a topic report for
the simple reason that votes are not visible.</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Larry Peterson received that gift and shared it. He and I
both experienced together and separately, several OS events of 450 people and
it works wonderfully.</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Voting was over in about 5 minutes, compiling results took
around 15 minutes followed by another 5-10 minutes of announcements of results
for a total of half an hour or less. My experience is 15-20 minutes for
everything with groups of 100. </span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Now, that is as fast as computer voting where people
wait in line for about 30 minutes to access a computer. This technology -
mostly human - does not break down and it is an extension of
self-management and honours self-organization. It is totally transparent,
trustworthy and reinforces trust since even the organizers and the facilitator
discovers results at the same time as participants. </span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Here's how it works: </span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>1- Reports are posted in numerical order, spaced out on
the wall, with attached at the bottom, an envelope bearing in the top
corner in large dark print, the report number. </span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>2- Participants read the Book of Reports identifying at the
same time their top priorities and combining identical topics with the
initiators' consent knowing that combinations will be announced to the group
just before the vote (a transparency measure, accountability to the whole group
and a safeguard for combinations made for wrong "strategic" reasons).</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>3- After the combinations have been read, outside each
of the 4 or more aisles in the circle, people are handed a strip of tickets (3
or 5 for e.g.) as they walk out to go to the reports on the wall.
They place their tickets in envelopes attached under each report on the
wall. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>4- Participants' choices are less influenced by the number
of votes others have given to a topic report for the simple reason that the
votes are not visible. Contrary to dots, you cannot do a quick
compilation by eyeballing the number of tickets (this may in any event be
contentious with large groups) but counting tickets you hold in your hands is
faster, less confusing so more precise. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>5- </span></font><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Participants are invited to go to a report - not their
own - count results, mark (in large print readable from a distance)
and circle the result on the envelope attached to the report. Two
volunteers instead of one per report may be desirable when the stakes are high
and the trust is not so high in the group. </span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>6-O</span></font><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>ne volunteer remains at the wall for the announcement of
results. </span></font><o:p></o:p></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>7- When counting is all done, the facilitator asks if any
report has the maximum number a report could receive (e.g., same number as
the number of participants when it's one vote per person per report), and then
goes down by 10 until someone shouts that their report is in that range.
As report numbers and titles are announced volunteers note them on flip
charts (and simultaneously on overhead projector for very large groups if
desired). <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>It works!! <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>If anyone has done something like this with groups larger
than 450, let the world know.</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Diane</span></font><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> </span></font><font size=2><span style='font-size:10.0pt'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
10.0pt'>* </span></font><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>I use the concept of the "survey" instead of the
"vote" when participants don't have decision making power - which is
most of the time. It's best not to raise falsely expectations. I frame what
they are doing as "a survey to propose priorities" that the
leadership will immediately after the results are out, give their go ahead on
priorities for action or put some on hold if needed and explain why.</span></font><font
size=2><span style='font-size:10.0pt'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> </span></font><font size=2><span style='font-size:10.0pt'><o:p></o:p></span></font></p>
<p class=MsoNormal></o:p><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><st1:place w:st="on"><font size=3 color=red face=Arial><span
style='font-size:12.0pt;font-family:Arial;color:red'>Harrison</span></font></st1:place><font
color=red face=Arial><span style='font-family:Arial;color:red'> wrote: </span></font><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'><o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 color=red face=Arial><span style='font-size:
12.0pt;font-family:Arial;color:red'>I have run into the same concern, which is
why I still think some form of formal prioritization can work well. Granted
this often looks like voting, but I am not sure that voting is such a bad
thing. The actual mechanism for doing this can be as simple as pasting
sticky-dots – or as complex as a ballot with weighted scores. We used to
have a nice software package that recorded and tallied the votes and reported
the results as bar graphs. Somehow it developed a bug – but maybe some
techie sort could fix it? Or make a new one?? Anyhow, with large groups (over
100) I always found it worked very well, and for sure it made the engineers and
other “numbers” people happy. At a practical level, counting
sticky-dots can be an eye-popping affair when the group size hits 500+. In
those cases, having the computer do all the work is a wonderful thing.</span></font><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'><o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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