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<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>Hello, dear colleagues –</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>I am facilitating an event which will be in
5 languages. </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>It is a conference for immigrant farmers and
the people who provide services, support, advocacy, education and funding for
them.</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>The languages spoken will be English,
Spanish, Hmong, Lao, and Maay Maay (Somali Bantu language).</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>I have indeed facilitated Open Space where <u>many</u>
more than 5 languages were spoken – and while there may sometimes have
been a translator on headset for one or two main language groups other than
English (my own language), others in the group with other language needs simply
sat with friends from their countries and translation was handled casually as
folks sat together grouped by language in the big opening circle. Signs for
principles, law, theme and so on were of course in those several
languages. And in the discussion sessions folks helped each other
translate, no matter what was the language. I have had some clients
provide translators to walk around and offer help during the discussion
sessions – and though these folks are greatly appreciated they are often smilingly
waved away because the participants have self-organized to take care of each
other. Still, I think it is an important support (and message of
dedication to inclusion and access) for a client to provide these roaming
translators, if they have capacity to do so. And some discussion groups
do indeed use them.</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>Also, in these events, the ‘main’
language, the language of the conference, was in English, or Spanish, or some
other main language. What I mean is that most participants were <u>bi</u>lingual
- could speak both their home language and the main language of the conference
in whatever country it was in.</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>In this upcoming event, however, there will
be about 5 main languages spoken and <u>many</u> participants in each of those language
groups. And there will be a large percentage of <u>mono</u>lingual
people (only speak their own language).</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>I think technology (headsets and simultaneous
translators) can help in this situation, and this client has that
capability. To have 4 people walk the circle with me (which I have done
before with 1 or 2 people) and repeat my words in other languages (and
discussion session convenor’s words when they announce their session
topics) would take 4 times as long. It is doable, but hard on the energy
for listeners. Also: to create written topic signs – these might be
in any of the 5 languages – how to help all participants know all
possible sessions they could go to?</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>It sounds quite complicated. Or maybe
I just have ‘Fried Brain Syndrome’ and I’m just not seeing
the simple solutions here…</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>I would love to hear your experiences and
recommendations for translation during the event. This client has funding and
capability for various solutions – if you can help me think this out and
add what you have done that has worked for you I would greatly appreciate it.</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>We have:</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>___________________________________</span></font></p>
<p class=MsoNormal><b><font size=3 color=blue face="Trebuchet MS"><span
style='font-size:12.0pt;font-family:"Trebuchet MS";color:blue;font-weight:bold'> </span></font></b></p>
<p class=MsoNormal><b><font size=3 color=blue face="Trebuchet MS"><span
style='font-size:12.0pt;font-family:"Trebuchet MS";color:blue;font-weight:bold'>Activity
– </span></font></b><font color=blue face="Trebuchet MS"><span
style='font-family:"Trebuchet MS";color:blue'>Plenary – welcome, introduction
of principles-law-process</span></font><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'> (full group – 250 people)</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS";font-weight:bold'> </span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS";font-weight:bold'>What’s Happening</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>Lisa speaks English –
so, I think, may the hosts</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><b><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS";font-weight:bold'> </span></font></b></p>
<p class=MsoNormal style='margin-right:-3.2pt;margin-bottom:0in;margin-left:
-4.0pt;margin-bottom:.0001pt'><b><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS";font-weight:bold'>Solution</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>Everyone on headset, 4
translators translate Lisa’s words to their respective-language
participants. (By the way, when they register, participants are asked to
identify their language needs – many of them have NGO representatives who
are helping them register.)</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>Other ideas?</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>___________________________________</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><b><font size=3 color=blue face="Trebuchet MS"><span
style='font-size:12.0pt;font-family:"Trebuchet MS";color:blue;font-weight:bold'>Activity
-- </span></font></b><font color=blue face="Trebuchet MS"><span
style='font-family:"Trebuchet MS";color:blue'>Announcing topics and making
those topic signs</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><b><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS";font-weight:bold'>What’s Happening</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>Convenors would speak in any
of their 5 home languages to announce their topics </span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal style='margin-right:-3.2pt;margin-bottom:0in;margin-left:
-4.0pt;margin-bottom:.0001pt'><b><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS";font-weight:bold'>Solution</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>(Question: we are all on
headsets and I understand how on our headsets is one translator – which
is who we listened to when just Lisa was speaking – what to do when we
each must switch to then hearing a translation *to* our own language *from* any
one of 4 other languages? One option is the lower-tech version where 5
translators are at microphones and the convenor’s session title is
repeated 4 times)</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>Another issue: convenors
may not all be able to read and write. Over 50 or 60% in this conference
will be able to read. Shall we have all session convenors come up to a table
with 5 translators sitting at it, tell their topic and have the translators
write the languages on a flip-chart page as the one topic sign? And when
their sign is done the convenor walks with it into the center to announce her/his
topic, and other translators on headset (or in person at microphones) translate
that topic title verbally as they announce it? And: how will non-readers
know what each session’s set of topics is? I could adjust the
design – we could do one round of announcing / sessions at a time, so people
could hear just one set of sessions announced, then break out and go to those
sessions, then reconvene in full circle as the next set of sessions is
announced, and so on. There are probably 20 sessions possible at a
time. Can people retain this sort of audio memory?</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>See how complicated I am
making it? Or am I solving the problem? Other ideas?</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>___________________________________</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><b><font size=3 color=blue face="Trebuchet MS"><span
style='font-size:12.0pt;font-family:"Trebuchet MS";color:blue;font-weight:bold'>Activity
-- </span></font></b><font color=blue face="Trebuchet MS"><span
style='font-family:"Trebuchet MS";color:blue'>Discussion sessions</span></font><b><font
size=2 face="Trebuchet MS"><span style='font-size:10.0pt;font-family:"Trebuchet MS";
font-weight:bold'> </span></font></b><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>(probably 20 discussion
areas)</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><b><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS";font-weight:bold'>What’s Happening</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>In past events some of my clients
have provided roaming translators. Some groups might of course meet *by*
language. So maybe the other mixed-language groups would just signal
roving translators’ help for whatever language they don’t have the
capability to casually translate into. But maybe they would need to ask
for several translators. What are your ideas and experiences?
Remember – the translators may only know their own language + English.</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal style='margin-right:-3.2pt;margin-bottom:0in;margin-left:
-4.0pt;margin-bottom:.0001pt'><b><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS";font-weight:bold'>Solution</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>By the way, perhaps every
person registering could receive colors for their name badge indicating the
languages they speak. The translators could also have colors on their
badges. In this way the full group could see how their language needs could be
met by the people sitting around them in addition to the roaming
translators. Other ideas?</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>Other ideas?</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>___________________________________</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><b><font size=3 color=blue face="Trebuchet MS"><span
style='font-size:12.0pt;font-family:"Trebuchet MS";color:blue;font-weight:bold'>Activity
-- </span></font></b><font color=blue face="Trebuchet MS"><span
style='font-family:"Trebuchet MS";color:blue'>Documentation of discussions </span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><b><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS";font-weight:bold'>What’s Happening</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>Not all of these
participants read and write. </span></font></p>
<p class=MsoNormal style='margin-right:-3.2pt;margin-bottom:0in;margin-left:
-4.0pt;margin-bottom:.0001pt'><b><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS";font-weight:bold'> </span></font></b></p>
<p class=MsoNormal style='margin-right:-3.2pt;margin-bottom:0in;margin-left:
-4.0pt;margin-bottom:.0001pt'><b><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS";font-weight:bold'>Solution</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>One idea is to post a
scribe who ‘lives’ at each discussion area and sits with a laptop
or flip-chart. This person will need translation, too, perhaps, if the languages
spoken in their little groups is not theirs. And I am guessing it would
be easiest for this client if the scribe wrote in <u>English</u> (the client
could have the Book of Proceedings translated post-event into participant
languages). I just choose English as one language (the client’s language
and that of about 50% of the mono- and bilingual participants). I am
guessing that it would be even better for this scribe to be bilingual
English-Spanish (thus handling 2 out of the 5 languages, Spanish perhaps being
the next largest language group at this event). Having a scribe at each
discussion area might still mean having a Newsroom – scribes could have
some time at the end of each day to input and finalize their session notes.
Documentation may also include graphic recording, digital photos (later shared
electronically and in hard-copy) and other documentation methods for
non-readers.</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>Other ideas?</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>___________________________________</span></font></p>
<p class=MsoNormal><b><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS";font-weight:bold'> </span></font></b></p>
<p class=MsoNormal><b><font size=3 color=blue face="Trebuchet MS"><span
style='font-size:12.0pt;font-family:"Trebuchet MS";color:blue;font-weight:bold'>Activity
-- </span></font></b><font color=blue face="Trebuchet MS"><span
style='font-family:"Trebuchet MS";color:blue'>Evening event </span></font></p>
<p class=MsoNormal><b><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS";font-weight:bold'> </span></font></b></p>
<p class=MsoNormal><b><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS";font-weight:bold'>What’s Happening</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>This will perhaps be
musicians of a few different cultures/countries and 3 farmers telling their experiences
through story. The 3 farmers will be speaking each a different language.</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal style='margin-right:-3.2pt;margin-bottom:0in;margin-left:
-4.0pt;margin-bottom:.0001pt'><b><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS";font-weight:bold'>Solution</span></font></b></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>If the musicians sing
something, the text could be pre-translated for those who read. But / and
I somehow feel that art can be *felt*, as well. And I would like the
graphic recorders to be creating documentation during this activity, as well. I
am guessing we would once again all be on headsets to hear the stories in our
own languages. Perhaps we should include ear massages, too! ;o)</span></font></p>
<p class=MsoNormal style='margin-left:.25in'><font size=2 face="Trebuchet MS"><span
style='font-size:10.0pt;font-family:"Trebuchet MS"'>Other ideas?</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>___________________________________</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>Please feel free to tell me if and where I
am making this much more complicated than it needs to be. However, the
client and I would love to provide more support to individuals who are
non-English speakers as a way to equalize their access and inclusion in this
event. </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>Thank you for sharing your thoughts and
experiences,</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'>Lisa</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt;font-family:"Trebuchet MS"'> </span></font></p>
<p class=MsoNormal><font size=2 color=black face="Trebuchet MS"><span
style='font-size:11.0pt;font-family:"Trebuchet MS";color:black'>___________________________</span></font></p>
<p class=MsoNormal><b><font size=2 color=blue face="Trebuchet MS"><span
style='font-size:11.0pt;font-family:"Trebuchet MS";color:blue;font-weight:bold'>L
i s a H e f t</span></font></b></p>
<p class=MsoNormal><font size=2 color=blue face="Trebuchet MS"><span
style='font-size:11.0pt;font-family:"Trebuchet MS";color:blue'>Consultant,
Facilitator, Educator</span></font></p>
<p class=MsoNormal><font size=2 color=blue face="Trebuchet MS"><span
style='font-size:11.0pt;font-family:"Trebuchet MS";color:blue'>O p e n i n
g S p a c e</span></font></p>
<p class=MsoNormal><font size=2 face="Trebuchet MS"><span style='font-size:
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